Captain Elections and Other Positions
Jessica Sheehan
Hey ladies!!
Now that the 2013-2014 season is over for us, it’s time to start looking ahead to next year! We will be voting on captains for the 2014-2015 season in the upcoming week, as well as some other administrative positions. I know this email is long, but please read through the whole thing as it contains important information!
Captain Election Process:
There will be TWO captains for the 2014-2015 season. In order to elect the captains we will be holding a nomination period. During this time if you feel that someone would do an exceptional job as a captain next year, then please reply to this email. Please make sure that you do not click reply all! Voting and nominations will be for RETURNING MEMBERS ONLY. So if you just graduated from the team then you will not be able to nom or vote for anyone. Remember when nominating people that the captains are responsible for both the strategic and logistical day-to-day aspects of the team. The nomination stage will last until MONDAY AT 12PM.
After all the nominations are in, an email will go out individually to all the people nominated. This email will ask whether or not they accept the nomination. If they decline then their name will not be on the ballot. However if they accept then they will write a blurb (about a paragraph) explaining why they think they should be elected, what they would bring to the team if they were in a leadership role, and any other pertinent information. This will be sent out to the RETURNING members of the team in an anonymous google form or "ballot". After about 3-5 days the voting will close and the results will be announced. Only Kelsey and I will see the results of the voting and it will be entirely anonymous.
That being said- start sending in your nominations!
Administrative Positions
We still have a number of administrative positions that need to be filled. A list of the positions and their descriptions is listed below. If you are interested then send me an email letting me know. If too many people are interested in the positions then we may have to go to a election. Please try to let me know by MONDAY AT 12PM if you are interested in one of these positions. Note: It is possible to hold more than one of these positions (ex. Jodi was Newspaper editor and Alumni/High School Coordinator) but it is a ton of work to hold any of these positions so keep that in mind!
Recruitment Week Chairs (2 people):
These people are responsible for coordinating recruitment week. That means making sure we have activities planned for everyday that week (first week of school) and coordinating with the boys on them. These people ensure that we have enough people at the activities fair in the fall/plans the shifts as well. This year these peeps will have an additional job of being the "social chairs" throughout the year. That means finding new clubs for us to meet and have events (not necessarily just parties) with! These people should be organized, fun, and welcoming!!
Fundraising Committee:
Instead of having one person take on the task of fundraising we are going to have a committee. If you are interested in helping then let us know! Fundraising is really important because without the team account we would have to pay even more out of pocket and that stinks!
Newsletter Editor: From Jodi (the former editor) “The hardest part is getting people to write articles. The web server we use (Mailchip) is super easy to lay out and I can defintely spend some time showing you how to do it. Usually try and get two out in the fall and one after every tournament in the Spring (this year with missing Midwest and back to back tournaments things got weird).” If you have any questions about the position feel free to ask Jodi! The newsletter is sold to the parents and friends of the team for $10.
Alumni Weekend/High School Coordinator:
This person is responsible for alumni and high school relations. Their job is to organize Alumni Weekend, keep alumni contact list updated yearly, etc. Alumni weekend is super fun and has been running for a while now, pretty routine on what we do but new ideas are always awesome! This person also is responsible for coordinating with the local high schools and organizing at least one high school clinic. We've done high school clinics every year - fall is usually easier to coordinate. This involves working with Christie Lawry and PHUL to recruit girls to come and promoting the event (calling captains, coaches, etc). Additionally you have to actually plan the clinic - what are the focuses, what drills will you do and then organize our team to run different parts of it, etc. Jodi was in charge of this last year and can answer any questions.
Spring Break Coordinator:
The Spring Break Coordinator is responsible for the most fun week of the year!! The coordinator is responsible for finding a house, budgeting for the week, buying food, and generally making sure that the week runs smoothly. This person should be someone who is responsible and organized. They should also be someone that is flexible and able to adapt during the week to unforeseen circumstances. During the week the coordinator is responsible for making sure that the house remains intact...Lindsey and Carolyn have both done this job in the past and can help you out a bit or answer any questions! Obviously they both were absolutely amazing at it!
Sorry I know this email was absurdly long. To recap: NOMINATE PEEPS FOR CAPTAIN BY MONDAY AT 12PM by replying (NOT REPLY ALL) to this email and if you’re interested in an administrative position then let me know by 12PM on SUNDAY.
<3 Jess, Marla, Vaughan, Kelsey