LTG Update
Aiman Murtaza
Hello Division 14 Robots!
Below is the Lt. Governor Update. Once you have read this email, please reply stating that you have read and understood this email.
In this update, you can find information on the following topics:
- District Convention (DCON)
- Dues
- Monthly Report Form ( MRF)
- Articles and Visuals
- Division Leadership Team (DLT)
- Division Service Event
- Key Club & Kiwanis Got Talent
- Conclave
- Club Elections
- Awards
- Scholorships
- Division 14 Resources
District Convention (DCON)
DCON is a wonderful opportunity for us to meet our fellow Key Clubbers and to learn more about our District. The DCON Preparation Guide can be accessed on the CNH Cyber Key, here. District Convention 2016 will be in Anaheim, California on April 7th to the 9th. Registration has opened, click here to access the registration form. On-Time Registration is $196 February 22, 2016. Late Registration is $236 by March 13th, 2016. Be sure to share these prices with your club members and begin budgeting/planning! (These prices only includes the food on Saturday and Breakfast on Sunday as well as other things that will be provided to you at DCON.) *This does not include transportation or hotel prices.*Your club must be dues paid to be eligible to attend DCON. DCON requires a STRICT ratio of chaperones and these rules MUST be followed: (1 Chaperones : 10 Key Clubbers) ***GENDER MATTERS***(e.g. If you have 10 girls and 2 boys, you will need 1 female chaperone and one male chaperones REGARDLESS.) Chaperones may be shared among other clubs within your division. Start looking for chaperones now! Each chaperone still has to pay the registration fees as well, it is a nice gesture for clubs to pay for the Chaperones' registration, since they are giving up time for us. To ensure that you can attend DCON, please look into your school policies. Be sure tp coordinate with school administration to complete all the required paperwork, which include: School Transportation Form, Chaperone Background Check, School District Approval Request, etc.
Dues
If your club did not submit its dues by Dec. 31, your dues are late, and need to be sent off as soon as possible. The Treasurer and Secretary of each club need to go onto the Member Update Center (MUC) & update the information. Once the MUC has been updated, there will be an invoice that must be printed out, and sent to the address stated on the invoice along with a check for the amount stated on the invoice. If you have any questions about the MUC or Dues, please contact me.
Monthly Report Form (MRF)
I have not been receiving any MRFs from clubs other than River Valley and Live Oak, please be sure secretaries are submitting MRFS, every month. MRFs are due at the end of each month on the 30/31st of each month. Secretary is responsible for updating the information, hours per person, meeting attendance, service projects, DCM attendance, dues paid by members, fundraisers for club and other etc. October MRF is late, all other months should be updated. Secretaries should be working on the November MRF and be preparing to submit them by the 30th. The email must be submitted to the LT Governor, CC: Region Advisor, Faculty Advisor, Kiwanis Advisor, and President. Subject MRF | Month
Articles and Visuals
Articles and Visuals are due by the 10th of the Month. Editor/Bulletin Editor is responsible for submitting the Articles and Visuals, the articles can be written by the Editor or any member about projects, events, service events, fundraisers etc. Visuals are for the Article being submitted which photographs of members are participating. The email must be submitted to the LT Governor, CC: Region Advisor, Faculty Advisor, Kiwanis Advisor, and President. Subject Articles & Visuals | Month
Division Leadership Team (DLT)
The DLT members meet once a week via ooVoo online conference calling, there will be times we come together to tackle major events. We have openings for Tech Editor who would take care of the Division Social Media and Website, News Editor who collects the Articles and Visuals from the clubs and also puts together a monthly Newsletter for the Division which is also submitted to the District Editor, Communications and Marketing Coordinator would help the clubs advertise Division events, club events and provide CNH resources provided by district committees for members. There will soon be openings for the Division Leadership Team of 2017-2018, please inform all members of this opportunity. If you or any member would like to be part of the team please contact Lt. Governor Aiman and Region Advisor Ms. Cameron.
Division Service Event
Recently, there was a Division Event which was only attended by one club. It is crucial that members throughout the Division participate in these events. Please advertise DCMs and Division Service Events as much as possible.
Key Club & Kiwanis Got Talent
Key Club & Kiwanis Got Talent is one of our biggest events where we raise funds for Maternal Neonatal Tetanus (MNT). It has been planned for March 18, 2017. The earlier we start planning and preparing, the better outcome we will have. We need to start looking for talent performances, sponsorships, and donations. The date has been set for March 18th. We need a planning committee to work on sponsorship and donation letters. There will be an in-person meeting on January 20, more details will be announced soon.
LTG Candidates
If you or a member did not attend Candidate Training Conference, but would still like to run for Lt. Governor for the 2017-2018 term, please contact me as soon as possible. The Lt. Governor Service Agreement must be completed ASAP. Attached is the LTG Service Agreement.
Conclave
A Conclave is an event usually run by the current Lt. Governor of the division to elect the next Lt. Governor to represent that division on the District Board. Each Dues paid club is allowed to have two voting delegates that vote for the candidate they think will do the best job. Conclave will be in February, so please start advertising now.
Club Elections
Club elections will be taking place soon. Before a member can run for a position, they must be due-paid & they must complete the Service Agreement for the respective position. Attached are the Service Agreements for Club President, Vice-President, Secretary, Treasurer, and Editor. Click here, to access more information regarding Club Elections & each Officer Position.
Awards
Awards are one of the many ways of giving recognition to our members, officers, and advisors. Attached is a presentation that contains detailed information about the different types of awards. It also contains information about the Member Recognition Program (MRP), Cali-Nev-Ha District Contests, & more ways of giving recognition other than awards. Please take note of the deadlines for each award. Click here to access more information regarding Contests.
Scholorships
The Kiwanis Cal-Nev-Ha Foundation is offering a 2016 scholarship opportunity. This scholarship is offered exclusively to Key Club members(High School Seniors Only) and is based on service hours in Key Club, school, and your community! This scholarship is due by Monday, FEBRUARY 13, 2017. Click below for application and details! Click here to access the Scholarship Application.
Division 14 Resources
The following resources can be used to communicate and advertise upcoming events, fundraisers, and more.
- Division Facebook: D14 Robots
- Division Twitter: https://twitter.com/d14robots
- Division Instagram: https://www.instagram.com/d14keyclub/
- Remind101: d14bluerobots & clubs should also have their individual reminds as well.
D14 Member Relations Coordinator
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