Re: Change BU concept
Suang Kamutpornthitaree
Dear Ms Huong and Ms Phuong Anh,According to Ms Suang mention about HO. I have more question that need to confirm with your team.Refer to Processing Center for branch structure that I have receive comfirmation from MS Hang.
Unit Code Unit Name BIC Name (M) 000100 VIETINBANK ICBVVNVX Vietnam Joint Stock Commercial Bank for Industry and Trade 000108 VTB VMOC HANOI ICBVVNVX VIETINBANK MAIN OPERATION CENTER HANOI 000900 VTB VMOC HOCHIMINH ICBVVNVX VIETINBANK MAIN OPERATION CENTER HOCHIMINH and compare to the segment file for GL there is no code for "000108" and "000900"so, as I understand that all PC. user will process the transaction for each branch, and GL will be based business unit they create transaction for, right?which mean that for "000108:VTB VMOC HANOI" and "000900:VTB VMOC HOCHIMINH" no need to have GL code in segment file andThere is no transaction that create under "VTB VMOC HANOI" and "VTB VMOC HOCHIMINH" directly, right?Please confirm and If my understanding is wrong, then please correct meThank you in advance--On Fri, Feb 21, 2014 at 11:22 AM, Nguyen Thi Phuong Anh <NTP...@vietinbank.vn> wrote:Dear Ms. Suang,
Thank you for giving us all advantages of initial register by Branch.
We have discussed and find that if we follow this way, we may need some changes in our flowchart agreed before, we must add more register function for the products now missing this function and furthermore, our team must take time to raise and get acceptance from our high level about this new solution because as our policy, who (H.O or Branch) process transaction must register transaction in the system.
So our team will follow old concept confirmed before (who process transaction must register transaction in the system., means that H.O process transaction for Branches, so HO must register transaction, not Branches) provided that your team have to keep all concepts that we agreed during GAPs and in printing documents (Branches can inquiry and print out documents of transactions processed by HO)
I attached email that our team described the way generating ref and your team already confirmed that you will follow.
If you can not open, you can see here:
From: Anchana Khunnangsue [mailto:anc...@chinasystems.com]
Sent: Thursday, January 16, 2014 6:21 PMCc: Sahapak Manopimok; Wasawat Klangvitoon; Kamutpornthitaree Walachanat; Panupap Ayutaya; Krissana Khemaudom; Duangkamol Sithiburana; CBS-TF
To: Nguyen Thi Phuong Anh
Subject: Re: Please confirm the Reference format and concept
Thank you very much Ms Phuong Anh for your confirmation, I will let the team know and will follow on this. :)
On Wed, Jan 15, 2014 at 5:06 PM, Nguyen Thi Phuong Anh <NTP...@vietinbank.vn> wrote:
Dear Ms. Annie,
Please see our answer in red.
If you have any question, free let us know.
Thank you.
From: Anchana Khunnangsue [mailto:anc...@chinasystems.com]
Sent: Tuesday, January 14, 2014 2:37 PMCc: Sahapak Manopimok; Wasawat Klangvitoon; Kamutpornthitaree Walachanat; Panupap Ayutaya; Krissana Khemaudom; Duangkamol Sithiburana; Vu Thi Quynh Anh; To Thi Hien Trang; Nguyen Thu Trang; Nguyen Dinh Hai; Phan Thi Lan
To: Nguyen Thi Phuong Anh
Subject: Please confirm the Reference format and conceptDear Ms Phuong Anh
I have some information that need to confirm that we understand the same way.
Based on Transaction Reference generate by system.
1. Reference Format:
as "BBBPPYYRRRRR" >> so for the Branch code that use to generate in reference still keep as 3 digits, right?
if we maintain the branch code as "010601" the system will use 106 to put in the reference format >> "106MI13000012"
VTB: We checked for the meaning of each digit in new branch code and then we need to use 04 first digits (i.e. 0106) to put in the in the reference format. Means that now, Reference format contains 13 digits: BBBBPPYYRRRRR I/O 12 digits as before (Old concept of 12 digits comes from our old branch codes, now PRF side confirm for new branch code, we need to change accordingly)
2. Generate Reference concept as we have some question from Trang on Miscellaneous module how the system generate reference based on transaction or branch. then I will confirm as below detail.
As we discuss in the WS that system will generate the reference based on transaction and business unit that user login to the system
example :
First: if user log in as branch 106 and process on pre-advice function (EXLC) then system will generate as "106EA1400001"
Second : so, in case second person login to the system as Branch 222 and process the same function pre-advice (EXLC) then system will generate reference based on each branch as "222EA130001"
Third: if the first user has finish the first tranction "106EA1400001" and start another transaction on the same function (EXLC : pre-advice) then system will generate reference as "106EA1300002"
then when you inquire the transaction the reference for each branch will be
Branch 106 : "106EA1400001", "106EA1300002" and will be continue as "106EA1300003" , "106EA1300004"
Branch 222 : "222EA130001" , and will be continue as "222EA1300002", "222EA1300003"
which mean the reference number will be running based on each branch. and when user process new transaction, system will generate reference contunue form previous ref.
Just to confirm that we are understand the same way, and if you have any question please feel free to let me know.
VTB: Not base on business unit that user login to the system, but base on business unit that user chose to make transaction under.
For ex:
I am HO user, I login by HO ID, then I can choose any BU to make transaction:
If I choose BU as 0106, system will generate ref following Branch 0106 rule, shall be 0106 EA1400001
Then user A of 0106 Branch login into system, they can make transaction under their own BU 0106 only, system will also generate ref following Branch 0106 rule, shall be 0106 EA1400002.
When I am in HO, I inquiry for all transaction of Br. 0106, I will see: "106EA1400001", "106EA1300002" and will be continue as "106EA1300003" , "106EA1300004"
And user A at Br 0106 inquiry for all transaction of Br. 0106, they will see same: "106EA1400001", "106EA1300002" and will be continue as "106EA1300003" , "106EA1300004"
We need that Tax Invoice number will apply the same concept, means Tax Invoice number will be generate base on transaction and Branch.
Thank you very much.
From: Suang Kamutpornthitaree [mailto:walac...@chinasystems.com]
Sent: Thursday, February 20, 2014 12:30 PM
To: Nguyen Thi Phuong Anh
Cc: Le Minh Huong; Wasawat Klangvitoon; Praiwon Onmung; Anchana Khunnangsue; Nguyen Dinh Hai
Subject: Re: Change BU concept
Dear Ms.Phuong Anh,
Pls see our comment belows.
On Wed, Feb 19, 2014 at 4:50 PM, Nguyen Thi Phuong Anh <NTP...@vietinbank.vn> wrote:
Dear Ms. Suang,
Thank a lot for your prompt reply.
Our Bank policy now allow only the whom register transaction to continue issue/amend… transaction.
For ex. : HO user register LC for Branch 106, then only HO user have right to issue this LC, Branch 106 can not
Branch 106 user register BG for themselves, then only 106 user have right to issue this BG, HO can not
So, I have 02 questions:
1. If we follow the way EE latest version support, we need to change our policy, we should raise to our high level. So which advantages of the solution that the transaction must be initial by branch and then HO will handle? Can you advise us?
Now the trend of TF operation is processing center model, Branch Register, and Processing center continue processing the TF transactions for all the branches. For VTB current process , HO user register LC for branch 106 and then process, assuming that HO user does 200 LC for that branches one day, it is very difficult for the branch user to pick up the transaction and link to the customer. Because the TF Main Reference No is generated by the HO, not Branch 106.
If Branch 106 user Register the LC, branch user know clearly this transaction Reference is belong to which customer, and no need through the phone communication with HO to link it.
Another shortcoming for HO register LC for branch is: if all Register function created by HO user, it will be bottleneck for the HO user. Sometimes HO user mistype the Branch 006 transaction to Branch 009, it will cause big problem. But if Register LC from Branch 006 directly, this mistype scenarios can be avoided.
Another advantage for this model is: currently some customers want to Pre-assign reference , e.g. LC Number , they cannot wait time (e.g. 1 day later) from HO to get this Number. If Branch register LC directly, customer can get the basic information quickly, and which should be able to increase the customer satisfaction.
This is the most practice in other bank e.g. Thailand, China and etc.
2. If we still want that HO user will register for transaction of 106, then they continue to handle.
Can EE latest version support and how HO user must process in the system?
that HO user will register for transaction of 106, then they can continue to handle. Currently EE support it. But EE does not support the transaction of 106 created by HO can be inquired by the branch 106 user. On the contrary, that means the HO can inquire self and branches transaction, but branch the transaction created by high level user(HO user).
We are waiting for your consideration.
Thank you and best regards
---------------------------
Nguyen Thi Phuong Anh (Ms.)
Deputy Head | Bank Guarantee and Import Doc. Setlement Dept. No.2 |Main Operation Center
A 08 Floor, Vietinbank Building, No. 34, Cua Nam Str. , Hoan Kiem Dist., Hanoi
T 04 39411480 - Ext. 0899 | F 04 39421040 | M +84 912447350| E ntp...@vietinbank.vn
From: Suang Kamutpornthitaree [mailto:walac...@chinasystems.com]
Sent: Wednesday, February 19, 2014 4:12 PM
To: Nguyen Thi Phuong AnhCc: Le Minh Huong; Wasawat Klangvitoon; Praiwon Onmung; Anchana Khunnangsue; Nguyen Dinh Hai
Subject: Re: Change BU concept
Dear Ms.Phuong Anh,
Your 1st understanding is correct.
On Wed, Feb 19, 2014 at 4:08 PM, Nguyen Thi Phuong Anh <NTP...@vietinbank.vn> wrote:
Dear Ms. Suang,
Please help me to confirm which understanding of my mind about EE latest version is correct:
Case: HO want to issue LC for Brach 106
First understanding:
1st user login by Branch user 106, register transaction.
2nd user login by HO user. In HO screen, HO user search Ref No. registered by Branch 106, then HO user can continue by issuance function, no need to change BU from HO to 106, the same for every other functions.
Second understanding
There is only 01 HO user, he login by HO user
Firstly, this HO user must change BU to Branch 106, then register transaction.
After that, when he want to issue transaction, he can stand in HO screen, search the ref., and continue by issuance function, not need to change BU from HO to 106.
Thank you and best regards
---------------------------
Nguyen Thi Phuong Anh (Ms.)
Deputy Head | Bank Guarantee and Import Doc. Setlement Dept. No.2 |Main Operation Center
A 08 Floor, Vietinbank Building, No. 34, Cua Nam Str. , Hoan Kiem Dist., Hanoi
T 04 39411480 - Ext. 0899 | F 04 39421040 | M +84 912447350| E ntp...@vietinbank.vn
From: Suang Kamutpornthitaree [mailto:walac...@chinasystems.com]
Sent: Tuesday, February 18, 2014 7:39 PM
To: Nguyen Thi Phuong Anh
Cc: Le Minh Huong; Wasawat Klangvitoon; Praiwon Onmung; Anchana Khunnangsue
Subject: VTB: Change BU concept
Dear Ms.Phuong Anh,
During the workshop for business module, the workflow of TF department will initial by Head office e.g. Register LC function at H.O. but need to change BU to that branch first. Means before H.O process the transaction for branch, it needs to change BU first. Based on the latest version, EE can support to do transaction for branch w/o change BU (good news), but the transaction must be initial by branch. For example, Branch A do register LC and send to H.O for doing issue LC function. This is the best practice in most banks.
Could you pls consider whether branch can do initial function or not? Is there any impact to your policy?
Thank you.
--
Best Regards,
Walachanat Kamputpornthitaree
Support and Implementation Manager
China systems (Thailand) Co., Ltd.
21/10 Soi Ruamrudee 1, Ploenchit Rd
Lumpini, Pathumwan, Bangkok 10330, Thailand.
Tel No. 662 650 7915
Fax No. 662 650 7914
Mobile: +6681-562-0333
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Best Regards,
Walachanat Kamputpornthitaree
Support and Implementation Manager
China systems (Thailand) Co., Ltd.
21/10 Soi Ruamrudee 1, Ploenchit Rd
Lumpini, Pathumwan, Bangkok 10330, Thailand.
Tel No. 662 650 7915
Fax No. 662 650 7914
Mobile: +6681-562-0333
Ngân hàng TMCP Công Thương Việt Nam lưu ý:
Nội dung của email này chỉ được gửi và chỉ nhằm mục đích sử dụng cho đúng người nhận. Nếu bạn không đúng là người nhận liên quan thì email này đã được gửi tới bạn do sai sót. Bất kỳ tiết lộ, sao chép, phân phối hoặc hành động dựa trên các thông tin trong email là bị cấm và có thể là trái pháp luật. Nếu bạn vô tình nhận được email này, xin vui lòng liên hệ với người gửi và xóa email này trên máy tính của bạn.
VIETINBANK’S IMPORTANT NOTICE:
The contents of this e-mail are confidential to the addressee and are intended solely for recipients use. If you are not the addressee, you have received this email in error. Any disclosure, copy, distribution or action take in reliance on it is prohibited and may be unlawful. If you receive this in error, please contact the sender and delete the material from any computer.
--
Best Regards,
Walachanat Kamputpornthitaree
Support and Implementation Manager
China systems (Thailand) Co., Ltd.
21/10 Soi Ruamrudee 1, Ploenchit Rd
Lumpini, Pathumwan, Bangkok 10330, Thailand.
Tel No. 662 650 7915
Fax No. 662 650 7914
Mobile: +6681-562-0333
Ngân hàng TMCP Công Thương Việt Nam lưu ý:
Nội dung của email này chỉ được gửi và chỉ nhằm mục đích sử dụng cho đúng người nhận. Nếu bạn không đúng là người nhận liên quan thì email này đã được gửi tới bạn do sai sót. Bất kỳ tiết lộ, sao chép, phân phối hoặc hành động dựa trên các thông tin trong email là bị cấm và có thể là trái pháp luật. Nếu bạn vô tình nhận được email này, xin vui lòng liên hệ với người gửi và xóa email này trên máy tính của bạn.
VIETINBANK’S IMPORTANT NOTICE:
The contents of this e-mail are confidential to the addressee and are intended solely for recipients use. If you are not the addressee, you have received this email in error. Any disclosure, copy, distribution or action take in reliance on it is prohibited and may be unlawful. If you receive this in error, please contact the sender and delete the material from any computer.
--
Best Regards,Anchana KhunnangsueBusiness ConsultChina Systems (Thailand) Co., Ltd.21/10 Soi Ruamrudee 1, Ploenchit Road,Lumpini, Pathumwan, Bangkok 10330, Thailand.Tel No. +662 650 7915
Fax No. +662 650 7914
Best Regards,
Walachanat Kamputpornthitaree
Support and Implementation Manager
China systems (Thailand) Co., Ltd.
21/10 Soi Ruamrudee 1, Ploenchit Rd
Lumpini, Pathumwan, Bangkok 10330, Thailand.
Tel No. 662 650 7915
Fax No. 662 650 7914
Mobile: +6681-562-0333