Format of AGM for 2nd Meeting

[Rohan Shah]

Dear All,

Please provide me the format of AGM Meeting for Private Company to be held for 2nd time for the Incorporation and what all points should be included for that, please send the format of the same.

 

 

 

Regards,

Rohan Shah

[Muniraju CN]

THE MINUTES OF THE FIRST ANNUAL GENERAL MEETING OF THE MEMBERS OF [NAME OF THE COMPANY] HELD ON [DATE] AT [TIME] AT [REGISTERED OFFICE]

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PRESENT:  

Directors: 

[Name of the directors present] 

Members: 

[Name of the directors present] 

CHAIRMAN 

[Name of the Chairman] was voted to chair by show of hands. Thereafter the Chairman occupied the Chair and conducted the proceedings of the meeting. 

QUORUM 

The Chairman ascertained the quorum and called the meeting to order.

REGISTER OF DIRECTOR’S SHAREHOLDING

Placing on the table the register of Director’s Shareholding maintained by the Company pursuant to Section 307 of the Companies Act, 1956, The Chairman informed the meeting that the said register would remain open and accessible during the continuance of the meeting to every person having the right to attend the meeting.

NOTICE OF THE MEETING

With the consent of the members present, the notice of the First Annual General Meeting of the Company which has already been lying with the members was taken as read.

DIRECTOR’S REPORT

With the consent of the members present, the Director’s Report as circulated among the members was taken as read. 

AUDITORS REPORT

Auditors report as submitted by the Statutory Auditors of the Company for the year ending 31^stMarch, ________ was read before the meeting by [Name of the Chairman], Chairman.   

ORDINARY BUSINESS  

ITEM NO. 1 - TO RECEIVE, CONSIDER AND ADOPT THE AUDITED BALANCE SHEET FOR THE PERIOD ENDED 31^ST MARCH, __________, THE PROFIT & LOSS ACCOUNTS AS ON THAT DATE TOGETHER WITH REPORTS OF DIRECTORS AND AUDITORS THEREON. 

The Chairman invited the queries on the Audited Annual Accounts of the Company and the Director’s Report and the report of Auditor’s thereon. There being no queries [Name of the Member] Member proposed the resolution and [Name of the Member], Member seconded the same. The Chairman then put the resolution to Vote by show of hands and same was passed unanimously as an ordinary resolution. 

“RESOLVED THAT the Audited Balance Sheet of the Company as on 31^st March, _______ and the Profit & Loss A/c for the year ended as on that date together with the reports of the Board of directors and Auditors’ thereon be and are hereby received, considered and adopted.” 

ITEM NO. 2. APPOINTMENT OF STATUTORY AUDITORS 

[Name of the Member], Member proposed the resolution and [Name of the Member], Member seconded the same. The Chairman then put the resolution to Vote by show of hands and same was passed unanimously as an ordinary resolution. 

“RESOLVED THAT pursuant to the provisions of Section 224(1) of the Companies Act, 1956, [Name of the Auditors], Chartered Accountants, be and are hereby appointed as the Auditors of the Company to hold office, from the conclusion of ensuing Annual General Meeting to the conclusion of the next Annual General Meeting of the Company at a remuneration as may be decided by the Board with the mutual consent of the auditors.” 

VOTE OF THANKS  

There being no other business to transact, the meeting concluded with a vote of thanks to the Chair.     

 

 

Date:                                                                                           CHAIRMAN                                                                 

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