Minutes Book

[trupti chavan]

As per section 193 of the Act the minutes Book shall be maintained for all Meeting.

Please advise If the Directors are Foreigners and client Company send us the signed Minutes on white paper or on the letterhead of the Company.

How we shall maintain the same. We have no option other that pasting the same on Minutes Binder. (is this legally advisable)

Please advise... 

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TRUPTI C

 

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Thank you

“Good decisions come from experience, and experience comes from bad decisions.”

[Jayashree Chandrasekaran]

Dear Trupti,
No,this is not allowed.
Keep the ones signed in plain paper in a file....whenever the
Directors come to India get their signatures on the minutes
sheets...otherwise send them by courier and get their signatures
Jayashree

On 6/5/13, trupti chavan <truptic...@gmail.com> wrote:
> As per section 193 of the Act the minutes Book shall be maintained for all
> Meeting.
>
> Please advise If the Directors are Foreigners and client Company send us
> the signed Minutes on white paper or on the letterhead of the Company.
>
> How we shall maintain the same. We have no option other that pasting the
> same on Minutes Binder. (is this legally advisable)
>
> Please advise...
>
> --

> *
> *
>
> TRUPTI C
>
>
>
> [image: gogreen.jpg]
>
>
>
> *Please consider the environment before printing this e-mail. Paper is made
> out
> of trees. Conserve, Reduce, Re-use, Renew and Recycle !*
> *Thank you*
>
> *“Good decisions come from experience, and experience comes from bad
> decisions.”*
>
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--
C.JAYASHREE
PARTNER
S.GANESH&ASSOCIATES
CHENNAI
98840 17120

[trupti chavan]

Dear Madam,

I agree with your opinion But where as Company Act is silent about the same and

Digital Signatures are legally admissible in a Court of Law, as provided under the provisions of IT

Please reply soon....

 

TRUPTI C

 

Please consider the environment before printing this e-mail. Paper is made out of trees. Conserve, Reduce, Re-use, Renew and Recycle !

Thank you

[Vivek Hegde]

Dear Trupti,

Yes. Even I do not see any problem with the minutes signed letterhead. You can bind it in a Box File and number it serially. 

Warm Regards

CS Vivek Hegde,B.com, ACS, CWA
Company Secretary in Practice
No. 405, 4th Block, 7th Cross
Koramangala, Bangalore-560034
Mob: 09900898223

Off: 080 25534374

[CS A Rengarajan]

please note that for digital signature necessary provisions has been enabled in the company law otherwise how we can upload or submit our forms

We need to follow the procedure of our country rather than foreign country

regards

On Thu, Jun 6, 2013 at 3:24 PM, trupti chavan <truptic...@gmail.com> wrote:

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CS A  RENGARAJAN,, B.Com ,FCS, LLB, PGDBM
Company Secretary, Chennai

CONVENOR, CHENNAI WEST STUDY CIRCLE ICSI-SIRC
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[trupti chavan]

Dear Sir,

Please explain this in detail...

Sec 193 of the Company act says that the minutes of every meeting shall be signed and initial by the Chairman (it is silent about the Digital signature)

Please quote any provision saying that the digitally signed minutes are not valid.... and so on...

[CS. JAYANT SUTHAR]

dear all

first, we have to keep minuts book in physical, and nowhere companies act mention abt soft copy,

hance, how the minuts book can be signed by digital signature while we have to maintain in physical in bind  it in time.

Jayant Suthar

M.Com., ACS, CWA (Int.)

[Premnarayan Tripathi]

Dear Friend,

 

1.       Minutes book is maintained in Physical form, hence, Physical Signature required.

 

2.       DSC is made for signature on Electronic Documents.

 

Thanks & regards,

CS. Premnarayan Tripathi

PRT & Associates,

Company Secretaries

201, Sarthik Square, Nr. GNFC Info Tower,

S G Highway, Ahmedabad - 380054

(M): +91 89800 26497

E-mail: premnar...@gmail.com

[trupti chavan]

Dear Sir,

Section 196 (a) says that "The Minutes Book shall be kept at the Register office of the Company" It does not say Physically keep...

[CS. JAYANT SUTHAR]

Statutory provision and DCA's views. Section 193 requires minutes to be kept "by making entries thereof in books". Unlike English Companies Act, 1985 (section 722) the Indian Act does not permit the minutes to be kept in a manner other than by making entries in books. Apparently, therefore, the minutes should be kept by making entries thereof by hand in bound books, and minutes in a loose leaf form would not be in accordance with the provisions of this section. 

[trupti chavan]

Section 193(1B)

"such book as aforesaid by pasting or otherwise"

Is the interpretation as " keeping minutes in electronic format is prohibited"  ????

Please advise...

[CS. JAYANT SUTHAR]

its not only minutes its called minutes book hance its should be bound book, 

the minutes kept in loose leaf form is not a minutes book and as per sec 194 the minutes kept in accordance with sec 193 shall be evidence of the proceedings recorded therein