FORMAT OF NOTICE OF BOARD MEETING

[CS Simranjeet Singh]

Dear All

Can any one pls share format of Notice of Board meeting as per SS-1 of ICSI.. 

 

 

With Best Regards?

Simranjeet Singh

Associate Company Secretary

"To know, is to know that you know nothing. that is the meaning of true knowledge."

 

   

[VIMAL SHARMA Compliance]

Is there any change in the Notice/ Agenda of Board Meeting as per SS?

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Thanks & Regards,

Vimal Sharma

Move out of your comfort zone, You can only grow, if you are willing to feel awkward and uncomfortable, when you try something New..

[CS Simranjeet Singh]

No Sir no change as format for the same is not prescribed anywhere.. but just want to see draft for the same... if u have can u share 

[VIMAL SHARMA Compliance]

                                                                     NOTICE OF THE BOARD MEETING

Dear Sir(s),

Notice is hereby given that First meeting (FY-2014-15) of the Board of Directors of the Company will be held on Thursday May 28, 2015 at 3:00 PM at its Corporate Office at Industrial Estate, Sector-14, Gurgaon-122001 (Haryana)  to inter alia consider and approve the  yearly audited Financial Results for the year ended  March 31, 2015 and to recommend dividend (if any) to the shareholders of the Company.

The Agenda, setting out business to be transacted at the Meeting is attached herewith for your kind perusal.

You are kindly requested to attend the same 

Yours Faithfully

For ABC Limited

Name-

Designation-

Email-

Contact No.-

* This is as per my understanding, you can add anything if missing.

[CS Simranjeet Singh]

Thanks for the format Sir.. it seems perfect but in SS-1 given  a director has to summon a meeting of the board first then CS/other authorized person in consultation with chairman/MD/WTD as applicable will issue  notice of BM..  is there any format available for such requisition required to be made by director

[VIMAL SHARMA Compliance]

Practically we verbally or over phone  decide and check availability of all directors and suitable date for BM  in consultation with Chairman/ MD  

[CS Simranjeet Singh]

But Sir have u see FAQ released tomorrow by ICSI on this.. how to do this..?

Can a Director send an oral requisition to the Company Secretary to convene a Board Meeting?

Ans. A requisition by the Director to convene a Board Meeting should be in writing. However, if the requisition, so received, is not in writing, it should be put in writing by the Company Secretary and the same should be placed before the Chairman/Managing Director/Whole-time Director, as the case may be, with a copy to the Director concerned who requisitions the Meeting.

[CS Simranjeet Singh]

Sir date of issuance of notice is missing in the draft shared if we r  not sending  through e-mode..

[VIMAL SHARMA Compliance]

Yes date of issuance to be mentioned except email. ty 

[CS Simranjeet Singh]

what about requisition part ? how it is to be done ?

[VIMAL SHARMA Compliance]

Will check & let u know

[CS Simranjeet Singh]

ok thnks.

[sonam jain]

​PFA​

[pratima agarwal]

is as per ss1 we also required to maintain the proof of request for leave of absence in physical copy or mail or request over phone to company secretary is enough.

if over phone is allowed is we required to record the same anywhere.

as ss1 mentioned as follows:-

4.2 Leave of absence shall be granted to a Director only when a request for such leave has been received by the Company Secretary or by the Chairman.

Regards

Pratima

[CS Simranjeet Singh]

Yes as a good governance practice proof should be maintained in either physical or e-mode as if a director absent from all meeting of board with or without seeking leave of absence his office became vacant.. we must have a proof for that.. so it will help us there..

 

 

With Best Regards?

Simranjeet Singh

Associate Company Secretary

"To know, is to know that you know nothing. that is the meaning of true knowledge."

 

   

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[Gautami D]

As per the faq issued by icsi recently, request for leave of absence by the director may be oral or written. Any such request received shall be mentioned in the meeting by the chairman or cs and shld be recorded in minutes.

[pratima agarwal]

thank you