One Person Company(OPC) - V3 Portal - 2025-Name, Object,Address,Auditor Change - Draft Documents
Karthik Narasimman
One Person Company
Event:
Name Change
Step 1: RUN
1. Board Resolution for Application of Name Availability with MCA
2. File E-form RUN in MCA V3 portal
3. MCA approves Name Availability – 60 Days
Document to be uploaded in E form Run : Board Resolution certified true copy signed by Director
Approval from MCA : 4 to 5 Days
Step 2: MGT14
1. Board Resolution for Name change as per RUN approval and scheduling EGM
2. Notice of EGM along with Explanatory Statement
3. Short Notice acceptance from Shareholder if applicable
4. EGM Special Resolution approval by Shareholder
Document to be uploaded in E form MGT14 :
Time limit – Within 30 Days from Date of passing resolution in EGM
1. Single file of upto 2 MB file size (Notice of EGM, Explanatory Statement, Certified True copy of EGM Special Resolution passed by the Shareholder)
Additional Attachment upto 2MB per file size
2. RUN Approval Letter from MCA
3. Certified True Copy of Board Resolution passed by Director for Name Change
4. Declaration under section (Pursuant to Rule 29(1) of the Companies (Incorporation Rules) in Company Letter Head duly signed by Director
5. Consent Letter from Shareholder for Short Notice [Pursuant to Section 101(1)]
6. Certified True Copy of MOA with foot note mentioning the Changes adopted along with Date of General Meeting Resolution in which it was passed. (Need to get Signed by Director in all pages along with Company Seal).
7. Certified True Copy of AOA with foot note mentioning the Changes adopted along with Date of General Meeting Resolution in which it was passed.. (Need to get Signed by Director in all pages along with Company Seal)
Note: Only 5 Attachments of each upto 2MB allowed, hence need to merge Documents accordingly.
· EMOA and EAOA need to be manually filled up online with First Subscriber sheet PDF to be uploaded (to be duly signed by Director as Certified True Copy – taken from first MOA or AOA)..
In the New MGT14 v3 form – 3 PDF will be available for Download 1) MGT14, 2) E MOA, 3) E AOA
MGT14 to be DSC signed by Director and Professionals
EMOA and E AOA to be DSC signed by Director
*** if the Name Change leads to Object Change, its advisable to Change Object first and then proceed for Name Change, so that Query from ROC can be avoided.
Approval from MCA : 4 to 5 Days ( in case of query email will be sent and 15 days time given to resubmit with clear end date)
Step 3: INC 24
Time limit – Within 30 Days from Date of passing resolution in EGM + ensure within 60 days from RUN new Name approval date.
1. After the approval of MGT14 from MCA e-filing of INC24 to be done to get Approval from the MCA (Government) for Change of Name for getting new Incorporation Certificate.
Document to be uploaded in E form INC 24 :
1. All the Documents attached in MGT14 – to be split into 3 files of 2MB each
2. Certified True Copy of EGM Minutes duly signed by Director
3. Declaration from Director as per Section Rule 29(1) of the Companies (Incorporation Rules)
4. Declaration from Director as per Section Rule 12 of the Companies (Incorporation Rules), if there are any regulatory approvals required, when Company planning to do Name change subsequent to Main Object Changes
5. Certificate from CA for the turnover on the New proposed Activity(new main object through which company planning to Generate revenue). Basically it will be a NIL certificate if it’s a new business and only post name change company can get regulatory approval to start business.
(Try to merge Declaration and CA certificate as 1 file of 2MB). Only upto 5 Documents upload is allowed.
Approval from MCA : 4 to 5 Days ( in case of query email will be sent and 15 days time given to resubmit with clear end date)
On Approval new incorporation certificate will be issued via email and downloadable in MCA Dashboard – My Application.
Event:
Object Change
Step 1: MGT14
1. Board Resolution for Object Change and scheduling EGM
2. Notice of EGM along with Explanatory Statement
3. Short Notice acceptance from Shareholder if applicable
4. EGM Special Resolution approval by Shareholder
Document to be uploaded in E form MGT14 :
1. Single file of upto 2 MB file size (Notice of EGM, Explanatory Statement, Certified True copy of EGM Special Resolution passed by the Shareholder)
Additional Attachment upto 2MB per file size
2. Certified True Copy of Board Resolution passed by Director for Object Change
3. Declaration from Director as per Section Rule 12 of the Companies (Incorporation Rules), if there are any regulatory approvals required, when Company planning to carry on business subsequent to Main Object Changes
4. Consent Letter from Shareholder for Short Notice [Pursuant to Section 101(1)]
5. Certified True Copy of MOA with foot note mentioning the Changes adopted along with Date of General Meeting Resolution in which it was passed. (Need to get Signed by Director in all pages along with Company Seal).
Note: Only 5 Attachments of each upto 2MB allowed, hence need to merge Documents accordingly.
· EMOA need to be manually filled up online with First Subscriber sheet PDF to be uploaded (to be duly signed by Director as Certified True Copy – taken from first MOA )
In the New MGT14 v3 form – 2 PDF will be available for Download 1) MGT14, 2) E MOA
MGT14 to be DSC signed by Director and Professionals
EMOA to be DSC signed by Director
Approval from MCA : 4 to 5 Days ( in case of query email will be sent and 15 days time given to resubmit with clear end date)
On Approval new incorporation certificate will be issued via email and downloadable in MCA Dashboard – My Application. If there is any change is Industry Code, new CIN will be provided, else only a Certificate mentioning approval of MGT 14 resolution will be mentioned.
Event:
Appointment of Auditor in Casual Vacancy
Step 1: ADT 3
1. Board to take on record the resignation of Statutory Auditor
2. Auditor shall be filing ADT- Form ADT-3 is to be filed for resignation by auditor from the company as an auditor within 30 days of resignation
Step 2: Appointment of Auditor
If the vacancy is due to the auditor's resignation, the appointment by the Board must be approved by shareholders in a general meeting convened within 3 months of the Board's recommendation
1. Convene a Board Meeting to appoint Statutory Auditor in Casual vacancy till the date of Next AGM and recommend for Shareholder to approve in EGM
2. Letter to Auditor for Proposal to appoint as Statutory auditor subject to shareholder approval
3. Receive Consent Letter from Auditor
4. Schedule EGM and approve the Auditor Appointment
5. Letter of Intimation to Auditor for the Appointment
Document to be uploaded in E form ADT1 :
1. Auditor Consent Letter
2. Certified True Copy of Board Resolution for appointment of Auditor
3. Certified True Copy of EGM Resolution passed by Shareholder for Auditor Appointment
4. Letter of Intimation to Auditor
5. Letter of Appointment to Auditor after EGM resolution approval
Approval from MCA : STP mode instant approval
Event:
Change of Registered Office within City Limits
Step 1: INC 22
1. Board resolution for Change of Address
2. Lease Rental Agreement with the Owner
3. NOC to be obtained for carrying on Business in the new address from the Owner
4. Address proof like Property Tax / Utility Bills
5. Photo proof with GPS to be taken by Director in the new address
Document to be uploaded in E form INC 22:
If the company's registered office is shifted, they must file INC-22 again within 15 days of the change.
1. Certified true copy of the Board resolution passed for Change of Address
2. Proof of new Address certified by Director
3. NOC from the New Owner for permission to use as Registered Address of the Company
4. Lease Rental Agreement duly Notarized
5. Photo Proof of the Director in the new Address
6. CIN of the existing company in the same address – additional information can be attached.
Note: Lease rental agreement along with NOC shuld be merged into single document.
Approval from MCA : STP mode instant approval