Notice & Minutes of AGM & Statutory Meeting
santosh gangavati
Can anybody provide me the Notice & Minutes of AGM & Statutory Meeting
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Thanks & Regards
Santosh.G
Somy Jacob & Associates
Practising Company Secretaries
Koramangala,2nd Block
Bangalore.
Ph : 080-25630141
email : sand...@gmail.com
CS A Rengarajan
NOTICE
Notice is hereby given that the a Statutory General Meeting of ________________ Limited will be held on Saturday, February 01, 2006 at ________________ at 1.30 p.m. to transact the following business:
SPECIAL BUSINESS
Item No. 1. Approval of Statutory Report
To consider and if thought fit, to pass with or without modification(s) the following resolution as an Ordinary resolution:
“RESOLVED THAT copy of Statutory Report as annexed with notice and duly certified by the directors and auditors of the company as required under the companies act, 1956 be and is hereby approved.
RESOLVED FURTHER THAT any Director of the Company be and is hereby authorised to file the Statutory Report with the Registrar of Companies”.
By order of the Board of Directors ____________________________ Limited
Director
Place:
Date:
Notes:
1. A member entitled to attend and vote is entitled to appoint a proxy to attend and vote on the member’s behalf.
2. A proxy need not be a member of the Company
3. A proxy form must be received at the registered office, not less than 48 hours before the time for holding the meeting.
EXPLANATORY STATEMENT
[Pursuant to Section 173(2) of the Companies Act, 1956]
Item No. 1 & 2
This Company is a Public Limited Company within the meaning of the Companies Act, 1956. As per section 165 of the said Act Statutory meeting is a special meeting of members of a public limited company, which is intended to be held only once in the life time of a company. At this meeting, the members are expected to acquaint with the company and get an opportunity to discuss various matters relating to promotion and to consider the statutory report.
Hence in this connection the Board recommends the passing of the resolution at Item No. 1 of this notice as an Ordinary resolution.
None of the Directors is concerned or interested in the proposed resolutions except to the extent of their shareholding in the Company.
By order of the Board of Directors _____________________________Limited
Director
Place:
Date:
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csarengarajan
Company Secretary, Chennai
email csaren...@gmail.com
mobile 093810 11200
SHARING KNOWLEDGE SKY IS THE LIMIT
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CS A Rengarajan
(Company name & address)
EXTRACTS OF THE MINUTES OF THE 13THANNUAL GENERAL MEETING ON …………….., 2008 AT 1.00 P.M. HELD AT …………………., THE REGISTERED OFFICE OF THE COMPANY.
PRESENT
- Mr. ………………………………………… (Director)
- Mr. ………………………………………… (Director)
- Mr. …………………………………… (Representative)
- Mr. ………………………………………… (Member)
All being present, the quorum was complete and Mr. ……………… was selected as chairman to preside over the General meeting.
The Chairman warmly welcomed the members to the Annual General Meeting. The Chairman then made introductory remarks with regard to the performance of the company and then took up the specific items of the agenda of the Annual General Meeting. With the consent of the members present, the notice convening the meeting was taken as read. The Chairman then read the Auditors Report.
|
1. NOTICE:-
2. ADOPTION OF ANNUAL ACCOUNTS:-
3. REAPPOINTMENT OF RETIRING STATUTORY AUDITORS :-
4. APPOINTMENT OF REGULAR DIRECTOR
5. VOTE OF THANKS |
With the permission of the members, the notice convening the meeting was read.
The Chairperson proposed the following resolution for the adoption of audited annual accounts of the company, which is seconded by Mr. …………………...
“RESOLVED THAT the audited balance sheet of the company as at March 31st, 2008 and the profit & loss account for the year ended on that date, together with the Directors’ and the Auditors’ Report thereon, Compliance Certificate (if any) be and the same are hereby received, approved and adopted.”
On being put to vote by show of hands, the resolution was carried unanimously.
The Chairperson informed that the retiring auditors of company M/s …………..have expressed their willingness to act, if re-appointed, as auditors and have also submitted the certificate that appointment would be within limits U/S 224(1B) of the Companies Act, 1956.
“RESOLVED THAT the retiring Auditors of the company, M/s ………….., Chartered Accountants, who retire at this Meeting, being eligible and willing to act as Auditors, be and are hereby appointed as Auditors of the company to hold office till the conclusion of the next Annual General Meeting at a remuneration to be fixed by the Board of Directors.”
On being put to vote by show of hands, the resolution was carried unanimously.
The Chairperson proposed the following resolution for the Appointment Of Regular Director of the company, which is seconded by Mr. ………………….………..
“RESOLVED THAT Mr. …………, who was appointed as an Additional Director with effect from ……….. on the Board of the Company in terms of Section 260 of the Companies Act, 1956 and who holds office up to the date of this Annual General Meeting, and in respect of whom a notice has been received from a Member in writing, under Section 257 of the Companies Act, 1956, proposing his candidature for the office of a Director, be and is hereby appointed as a director of the company.” (Applicable in case of public company only)
On being put to vote by show of hands, the resolution was carried unanimously.
There being no other business, the meeting was terminated with a vote of thanks to the chair.
|
Date: ………………………………………. Signature
Place: New Delhi (………………………………..)
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santosh gangavati
On 2/12/11, CS A Rengarajan <csaren...@gmail.com> wrote:
> (Company name & address)
>
>
>
> *EXTRACTS OF THE MINUTES OF THE 13THANNUAL GENERAL MEETING ON …………….., 2008
> AT 1.00 P.M. HELD AT …………………., THE REGISTERED OFFICE OF THE COMPANY.*
>
>
>
> *PRESENT*
>
>
>
> - Mr. ………………………………………… (Director)
> - Mr. ………………………………………… (Director)
> - Mr. …………………………………… (Representative)
> - Mr. ………………………………………… (Member)
>
>
>
> All being present, the quorum was complete and Mr. ……………… was selected as
> chairman to preside over the General meeting.
>
>
>
> The Chairman warmly welcomed the members to the Annual General Meeting. The
> Chairman then made introductory remarks with regard to the performance of
> the company and then took up the specific items of the agenda of the Annual
> General Meeting. With the consent of the members present, the notice
> convening the meeting was taken as read. The Chairman then read the Auditors
> Report.
>
>
>
>
>
> *1. **NOTICE:-*
>
>
>
>
>
>
>
> *2. **ADOPTION OF ANNUAL ACCOUNTS:-*
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
> *3. **REAPPOINTMENT OF RETIRING STATUTORY AUDITORS :-*
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> *4. **APPOINTMENT OF REGULAR DIRECTOR *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> * *
>
> *5. **VOTE OF THANKS***
>
>
>
> With the permission of the members, the notice convening the meeting was
> read.
>
>
>
> The Chairperson proposed the following resolution for the adoption of
> audited annual accounts of the company, which is seconded by Mr.* *…………………..
> *.*
>
>
>
> “*RESOLVED THAT* the audited balance sheet of the company as at *March 31st,
> 2008* and the profit & loss account for the year ended on that date,
> together with the Directors’ and the Auditors’ Report thereon, Compliance
> Certificate *(if any)* be and the same are hereby received, approved and
> adopted.”
>
>
>
> On being put to vote by show of hands, the resolution was carried
> unanimously.
>
>
>
> The Chairperson informed that the retiring auditors of company *M/s
> …………..*have
> expressed their willingness to act, if re-appointed, as auditors and have
> also submitted the certificate that appointment would be within limits U/S
> 224(1B) of the Companies Act, 1956.
>
>
>
> “*RESOLVED THAT* the retiring Auditors of the company, *M/s …………..*,
> Chartered Accountants, who retire at this Meeting, being eligible and
> willing to act as Auditors, be and are hereby appointed as Auditors of the
> company to hold office till the conclusion of the next Annual General
> Meeting at a remuneration to be fixed by the Board of Directors.”
>
>
>
> On being put to vote by show of hands, the resolution was carried
> unanimously.
>
>
>
> The Chairperson proposed the following resolution for the Appointment Of
> Regular Director of the company, which is seconded by Mr. ………………….………..
>
>
>
> *“RESOLVED THAT* Mr. …………, who was appointed as an Additional Director with
> effect from ……….. on the Board of the Company in terms of Section 260 of the
> Companies Act, 1956 and who holds office up to the date of this Annual
> General Meeting, and in respect of whom a notice has been received from a
> Member in writing, under Section 257 of the Companies Act, 1956, proposing
> his candidature for the office of a Director, be and is hereby appointed as
> a director of the company.” (*Applicable in case of public company only)*
>
>
>
> On being put to vote by show of hands, the resolution was carried
> unanimously.
>
>
>
> There being no other business, the meeting was terminated with a vote of
> thanks to the chair.
>
>
>
> * *
>
> * *
>
> * *