format of authority letter to attend a EGM

[Parul Kadia]

Dear friends,

Please help me on below issues?

The company name "X" has a shareholding in Company "Y"

Now the Company "Y" calling EGM.

Now the Company "X" want to appoint representative to present as a proxy in the EGM of "Y"

So what is a procedure and how the resolution will be passed to authorize a representatives?

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Regards,

Parul

[Rashmi Ganesh]

Hi Parul,

According to Sec 187, you can appoint a representative of the Company through a Board resolution in the Board Meeting of X Company. The Authorized  Representative shall carry a CTC of the Resolution to attend the EGM. I think this should suffice.

Views of other members.

Regards,

Rashmi Ganesh 

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[Parul Kadia]

Dear Rashmi,

Thanks for your valuable reply..

Can u tell me the formate of board resolution or authority letter for it?

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Regards,

Parul

[Sanjeev Kumar]

Dear Member,

May be this can help u...

AUTHORITY TO ATTEND GENERAL MEETINGS

Chairman informed the Board that company required authorized its Board of Directors to attend the General meetings of all the companies in which   (company name) has made/ makes investment in equity shares. The matter was discussed in detail and following resolutions were passed in this regard:

“RESOLVED THAT pursuant to the provisions of Section 187 of the Companies Act, 1956 Mr. ____ Chairman and Managing Director, of the Company, be and are hereby severally authorised to act as the representative of the Company, until otherwise decided, to attend the General meetings of all the companies in which (company name) has made/ makes investment in equity shares.

Sanjeev 

Company Secretary Trainee

9312974927

 

[Parul Kadia]

Dear Sanjeev,

Actually the representative is not a director but a normal person of the company who is a employee of the company.So in that case also the same resolution is valid?

[Sanjeev Kumar]

Dear Parul,

According to me company can authorise anybody as its representative,,,,

[Parul Kadia]

thanks to all for your valuable reply.