Fwd: Reservation 44243 for CARPOOL Caring Aggies R Protecting Over Our Lives beginning 3/25/2013
0 views
Skip to first unread message
Liz Hill
Mar 18, 2013, 3:09:41 PM3/18/13
to cpfun...@googlegroups.com
---------- Forwarded message ----------
From: Hill, Elizabeth J <elizabe...@neo.tamu.edu>
Date: Mon, Mar 18, 2013 at 2:09 PM
Subject: Fwd: Reservation 44243 for CARPOOL Caring Aggies R Protecting Over Our Lives beginning 3/25/2013
To: liz hill 834 <liz.hi...@gmail.com>
----- Forwarded Message -----
From: j-ath...@dsa.tamu.edu
To: "elizabeth hill" <elizabe...@tamu.edu>
Cc: acar...@msc.tamu.edu
Sent: Monday, March 18, 2013 1:19:37 PM
Subject: Reservation 44243 for CARPOOL Caring Aggies R Protecting Over Our Lives beginning 3/25/2013
Howdy!
Please see below (and attached) for a copy of the event details for your reservations in the University Center Complex. These rooms will not be confirmed until we receive a signed copy back in our office.
Review your event details carefully as the room assignment may have changed from what was originally requested. Due to the large number of requests we receive, we assign events to rooms that will best meet the event’s needs, as gathered by the information you provided. When possible, we try to reserve the same room for your organization, but unfortunately, that is not always possible and your meeting may have to switch locations.
If you notice any problems, please notify us immediately. Otherwise, if everything is correct, please sign and return the confirmation to our office as soon as possible. You can email a scanned copy back to the Hospitality & Event Services (HES) office, fax it to (979) 845-2519, or drop it off in our office on the 2nd floor of Rudder Tower.
Links to Forms you may need for your event to be approved:
· Concessions Guidelines & Forms for sales, advertising, taking orders, and donations: http://studentactivities.tamu.edu/concessions
· If any of the events listed on this confirmation are open to people outside of your single organization, you will need to submit the appropriate planning form (http://studentactivities.tamu.edu/online/forms/preeventplanning/index for recognized student organizations or MSC Program Proposal for MSC programming committees) at least 2 weeks prior to the event, as well as meet with a full-time HES coordinator.
· If you are having food at your event, please notify our office as there may be additional paperwork required. Our food guidelines are available at http://uc.tamu.edu/rulesandprocedures. Please note: all food waivers must be submitted to the HES office for approval at least 10 days prior to the event.
If you have any questions or need to make any changes, please let me know.
Thanks!
UC Facilities Services
1232 TAMU
College Station, TX 77843-1232
979.845.8905 / 070.845.5891
Group Reservation: 44243
Liz Hill Event Name: Carpool
CARPOOL Caring Aggies R Protecting Over Our Lives Status: Under Review
Phone: 806-647-6035
Email Address: elizabe...@tamu.edu
Customer Account #: 68-956550-00000
Bookings / Details Quantity Price Amount
Thank you for contacting the Hospitality & Event Services Office at Texas A&M University. Please see the details of your reservation request below. Please double check your confirmation as you may not have received the exact set up, date, or time you requested due to availability. If you have any questions about your request, please call or email us at the information below:
Phone 979-845-8904
Email aggie...@tamu.edu
The University Center Complex strives to provide excellent customer service, a safe facility, and high quality accommodations to make your event a success. In an effort to provide the best service, we would appreciate any feedback you might provide. Please complete our survey at http://uc.tamu.edu/survey.
Monday, March 25, 2013
10:00 AM - 4:00 PM Carpool (Under Review) Ruddr Plaz Table 05
Resource Table for 1
Tuesday, March 26, 2013
10:00 AM - 4:00 PM Carpool (Under Review) Ruddr Plaz Table 05
Resource Table for 1
Wednesday, March 27, 2013
10:00 AM - 4:00 PM Carpool (Under Review) Ruddr Plaz Table 05
Resource Table for 1
Thursday, March 28, 2013
10:00 AM - 4:00 PM Carpool (Under Review) Ruddr Plaz Table 05
Resource Table for 1
Subtotal
Grand Total 0.00
Cancellations:
· Notice of cancellation of reservations must reach the Hospitality & Event Services Office no later than 72 hours prior to the date of the event. If facilities are tentatively reserved on more than one date for planning an event, it is imperative that our office be informed immediately of the date selected for the event so the other date(s) may be released as soon as possible. Failure to comply with this procedure prevents use of facilities by other organizations.
Responsibility of Sponsoring Organization:
· Failure of a group to exercise proper care of facilities will result in cancellation of remaining reservations. Cost of repairs, replacement of damaged facilities, or excessive housekeeping costs will be billed to the organization. It is the responsibility of the person who reserved the space to inform all members of the organization or attendees of the event of the University Center Complex guidelines. All items provided by the client must be removed from the reserved space at the end of the reservation. Any items left in the room will be removed and disposed of or taken to the Lost and Found inside the MSC. The University Center Complex is not responsible for items left in our meeting rooms after an event.
Meeting Room Etiquette:
· When utilizing the facilities in the University Center Complex, please remember that other organizations are also meeting.
· Be respectful of your fellow students and remember to keep the noise level to a minimum until you are outside the building. Singing should be quiet so it does not disturb those having meetings in the rooms around you.
· Please remember that the Building Managers who monitor the facilities at night are members of the departmental staff. Failure to follow their instructions and work with them in a professional manner may result in loss of future room reservations.
General Room Guidelines:
· Lights are required to be on in all areas; light levels may be adjusted after consultation with the Hospitality & Events Services staff.
· Sound levels must be monitored in order to not disrupt meetings when used within the University Center Complex. Arrangements for amplified sound must be made through the Hospitality & Event Services Office.
· Painting is not allowed anywhere within the University Center Complex.
· Candles and incense are not permitted in the University Center Complex.
· Animals are not permitted in the University Center Complex with the exception of certified service animals and Reveille, the TAMU mascot.
· All decorations must be approved by the Hospitality & Event Services office at least 5 business days prior to the event.
· Taping of posters and signage is not allowed; however, you may reserve sign stanchions through the Hospitality & Event Services Office.
· Nothing can be attached to the ceiling without prior approval from the Hospitality and Event Services Office.
· Fog machines or dry ice are not permitted in the University Center Complex.
· Events held in UCEN facilities using round tables and/or rectangle tables for guests to sit for catered events are required to have linens provided on the tables or be subject to a per table fee.
· Failure to maintain the room as it was originally set up or leaving it unusable for the next meeting may result in $25-$50 reset fee or loss of future meeting room accessibility.
Emergency Evacuation Procedures:
· In the event of a fire or other emergency in which one must exit the building, please locate the nearest exit and leave the building in an orderly fashion.
· If you are the first to notice a problem, contact the Hospitality & Event Services office by calling 979-845-8904 from your cell phone. Our staff will then notify the proper authorities, and instruct you to exit the building.
Accepted and Agreed:
________________________________________________________________
Client Signature Date
_________________________________________________________________
Date Confirmation Received by University Center Complex
Receipt of the signed confirmation is required three business day prior to the start of the event. The event will remain as a tentative reservation until the signed form is received in the office of Hospitality & Event Services. All events that do not have a signed confirmation in the Hospitality & Event Services office 48 hours prior to the start of the event will be subject to cancellation.
Thank you,
Hospitality & Event Services Office
2nd Floor Rudder Tower
Tel. 979-845-8904
Fax. 979-845-2519
From: Hill, Elizabeth J <elizabe...@neo.tamu.edu>
Date: Mon, Mar 18, 2013 at 2:09 PM
Subject: Fwd: Reservation 44243 for CARPOOL Caring Aggies R Protecting Over Our Lives beginning 3/25/2013
To: liz hill 834 <liz.hi...@gmail.com>
----- Forwarded Message -----
From: j-ath...@dsa.tamu.edu
To: "elizabeth hill" <elizabe...@tamu.edu>
Cc: acar...@msc.tamu.edu
Sent: Monday, March 18, 2013 1:19:37 PM
Subject: Reservation 44243 for CARPOOL Caring Aggies R Protecting Over Our Lives beginning 3/25/2013
Howdy!
Please see below (and attached) for a copy of the event details for your reservations in the University Center Complex. These rooms will not be confirmed until we receive a signed copy back in our office.
Review your event details carefully as the room assignment may have changed from what was originally requested. Due to the large number of requests we receive, we assign events to rooms that will best meet the event’s needs, as gathered by the information you provided. When possible, we try to reserve the same room for your organization, but unfortunately, that is not always possible and your meeting may have to switch locations.
If you notice any problems, please notify us immediately. Otherwise, if everything is correct, please sign and return the confirmation to our office as soon as possible. You can email a scanned copy back to the Hospitality & Event Services (HES) office, fax it to (979) 845-2519, or drop it off in our office on the 2nd floor of Rudder Tower.
Links to Forms you may need for your event to be approved:
· Concessions Guidelines & Forms for sales, advertising, taking orders, and donations: http://studentactivities.tamu.edu/concessions
· If any of the events listed on this confirmation are open to people outside of your single organization, you will need to submit the appropriate planning form (http://studentactivities.tamu.edu/online/forms/preeventplanning/index for recognized student organizations or MSC Program Proposal for MSC programming committees) at least 2 weeks prior to the event, as well as meet with a full-time HES coordinator.
· If you are having food at your event, please notify our office as there may be additional paperwork required. Our food guidelines are available at http://uc.tamu.edu/rulesandprocedures. Please note: all food waivers must be submitted to the HES office for approval at least 10 days prior to the event.
If you have any questions or need to make any changes, please let me know.
Thanks!
UC Facilities Services
1232 TAMU
College Station, TX 77843-1232
979.845.8905 / 070.845.5891
Group Reservation: 44243
Liz Hill Event Name: Carpool
CARPOOL Caring Aggies R Protecting Over Our Lives Status: Under Review
Phone: 806-647-6035
Email Address: elizabe...@tamu.edu
Customer Account #: 68-956550-00000
Bookings / Details Quantity Price Amount
Thank you for contacting the Hospitality & Event Services Office at Texas A&M University. Please see the details of your reservation request below. Please double check your confirmation as you may not have received the exact set up, date, or time you requested due to availability. If you have any questions about your request, please call or email us at the information below:
Phone 979-845-8904
Email aggie...@tamu.edu
The University Center Complex strives to provide excellent customer service, a safe facility, and high quality accommodations to make your event a success. In an effort to provide the best service, we would appreciate any feedback you might provide. Please complete our survey at http://uc.tamu.edu/survey.
Monday, March 25, 2013
10:00 AM - 4:00 PM Carpool (Under Review) Ruddr Plaz Table 05
Resource Table for 1
Tuesday, March 26, 2013
10:00 AM - 4:00 PM Carpool (Under Review) Ruddr Plaz Table 05
Resource Table for 1
Wednesday, March 27, 2013
10:00 AM - 4:00 PM Carpool (Under Review) Ruddr Plaz Table 05
Resource Table for 1
Thursday, March 28, 2013
10:00 AM - 4:00 PM Carpool (Under Review) Ruddr Plaz Table 05
Resource Table for 1
Subtotal
Grand Total 0.00
Cancellations:
· Notice of cancellation of reservations must reach the Hospitality & Event Services Office no later than 72 hours prior to the date of the event. If facilities are tentatively reserved on more than one date for planning an event, it is imperative that our office be informed immediately of the date selected for the event so the other date(s) may be released as soon as possible. Failure to comply with this procedure prevents use of facilities by other organizations.
Responsibility of Sponsoring Organization:
· Failure of a group to exercise proper care of facilities will result in cancellation of remaining reservations. Cost of repairs, replacement of damaged facilities, or excessive housekeeping costs will be billed to the organization. It is the responsibility of the person who reserved the space to inform all members of the organization or attendees of the event of the University Center Complex guidelines. All items provided by the client must be removed from the reserved space at the end of the reservation. Any items left in the room will be removed and disposed of or taken to the Lost and Found inside the MSC. The University Center Complex is not responsible for items left in our meeting rooms after an event.
Meeting Room Etiquette:
· When utilizing the facilities in the University Center Complex, please remember that other organizations are also meeting.
· Be respectful of your fellow students and remember to keep the noise level to a minimum until you are outside the building. Singing should be quiet so it does not disturb those having meetings in the rooms around you.
· Please remember that the Building Managers who monitor the facilities at night are members of the departmental staff. Failure to follow their instructions and work with them in a professional manner may result in loss of future room reservations.
General Room Guidelines:
· Lights are required to be on in all areas; light levels may be adjusted after consultation with the Hospitality & Events Services staff.
· Sound levels must be monitored in order to not disrupt meetings when used within the University Center Complex. Arrangements for amplified sound must be made through the Hospitality & Event Services Office.
· Painting is not allowed anywhere within the University Center Complex.
· Candles and incense are not permitted in the University Center Complex.
· Animals are not permitted in the University Center Complex with the exception of certified service animals and Reveille, the TAMU mascot.
· All decorations must be approved by the Hospitality & Event Services office at least 5 business days prior to the event.
· Taping of posters and signage is not allowed; however, you may reserve sign stanchions through the Hospitality & Event Services Office.
· Nothing can be attached to the ceiling without prior approval from the Hospitality and Event Services Office.
· Fog machines or dry ice are not permitted in the University Center Complex.
· Events held in UCEN facilities using round tables and/or rectangle tables for guests to sit for catered events are required to have linens provided on the tables or be subject to a per table fee.
· Failure to maintain the room as it was originally set up or leaving it unusable for the next meeting may result in $25-$50 reset fee or loss of future meeting room accessibility.
Emergency Evacuation Procedures:
· In the event of a fire or other emergency in which one must exit the building, please locate the nearest exit and leave the building in an orderly fashion.
· If you are the first to notice a problem, contact the Hospitality & Event Services office by calling 979-845-8904 from your cell phone. Our staff will then notify the proper authorities, and instruct you to exit the building.
Accepted and Agreed:
________________________________________________________________
Client Signature Date
_________________________________________________________________
Date Confirmation Received by University Center Complex
Receipt of the signed confirmation is required three business day prior to the start of the event. The event will remain as a tentative reservation until the signed form is received in the office of Hospitality & Event Services. All events that do not have a signed confirmation in the Hospitality & Event Services office 48 hours prior to the start of the event will be subject to cancellation.
Thank you,
Hospitality & Event Services Office
2nd Floor Rudder Tower
Tel. 979-845-8904
Fax. 979-845-2519
Elizabeth Hill
CARPOOL Deputy Director of Fundraising
Texas A&M University '13
Reply all
Reply to author
Forward
0 new messages