January Meeting Notes

[Seth Tucker]

Hi everyone! 

   Here are the topics for the January club meeting. 

1. Proposed bylaw amendment for time critical expenses

   There is a proposal to amend the bylaws to allow 100$/mo of discretionary spending per officer rather than 50$/mo. The reasoning is that inflation has reduced the value of the dollar significantly since this bylaw was written. There are occasional small expenses that are somewhat urgent, and this facilitates club operation, and lowers overhead in meetings. Let me know if you have any questions on this, I'll probably send out the vote here in a week or two. 

  For reference, the bylaw to be amended reads as follows: “1A. Presidential Time-Critical Expenditure Procedure: On expenditures of less than $150, the following procedure may be followed. The president may initiate expenditure for club business (“the proposal”) that needs to be paid before the next club meeting. The president may spend up to $50 on the proposal. If the vice-president agrees, they may spend up to $100 on the proposal. If the treasurer also agrees, they may spend up to $150 on the proposal. The expenditure must be explained to the membership at the next club meeting. This procedure is only designed for situations where time is crucial. If expenditure can wait until the next club meeting, it probably should. This procedure may occur only once between monthly club meetings.”

    2. Proposed Dues Increase

    Second, for the same reasons, we need to look at increasing dues. It has been several decades since the membership dues were determined, and club income is starting to struggle to keep up with expenses. There are also some new expenses that we should consider taking on. All this to say, a modest increase to perhaps 45$ has been suggested. A financial report will be provided by the secretary before the matter is brought to a vote. 

   3. Cliffside Road Maintenance Proposal 

   Third, as we all know, the road at cliffside has been a continual issue for the club, and thus far has been addressed on an ad hoc basis. Zach Lewis has done an in depth study on finding a more permanent policy to address the road, and made a recommendation. I will be sending out a separate email that explains the recommendation in detail, but in short, we are proposing that a local road company do a major regrade for about $6600, and then hire them on a yearly basis for maintenance at about 1500$ per year. We expect this to signifcantly improve the usability of the road.

   4. CLO Availability for Oceanside Open

Fourth, the availability of CLO for the oceanside open is uncertain due to planned construction at CLO state park. 

The following suggestions and comments were made during the meeting: 

David suggested that we try to do a better job of increasing membership and explore avenues for increasing donations. 

JoJo suggested offering some incentives for attending meetings such as stickers or raffles. 

Lyla pointed out that the Tillamook airport offers free use of their FBO for an event such as the open, and camping nearby is cheap. Mark added that attendance is down and likely will not justify the rental of the community center at Oceanside if CLO access cannot be guaranteed. This may represent a way to salvage the flyin for 2026. 

Lyla also shared that she is aware of a number of sponsors are ready and interested in sponsoring the Open, and believes that more can be found with a little.

Thanks for all the input! We will try to incorporate these as we move forward.