Start Up Spread Sheet

[rob obrien]

I'm launching a space and put together a simple income/expense and
startup costs spreadsheet in Google Docs.

I think I have got a handle on it, but would appreciate a few second
opinions from the experienced hand out there.

https://spreadsheets.google.com/ccc?key=0AgZXryylWlWbdGJjZTJFS2lGV1BDNWViVXlTYVhVU3c&hl=en

Thanks in advance.

I would be happy to provide edit permissions. You will need a google
account

Rob OBrien
http://cdga-cowork.posterous.com/

[Eli Malinsky]

We have sample budgets and budget templates here: www.socialinnovation.ca/sssi.
It's a very different model and different scale, but some of the
budget lines may help you think about unanticipated expenses and
revenue sources.

Eli Malinsky
Centre for Social Innovation
Toronto, Canada

[Devin]

That's one of the best links I've ever seen. Thank you.

[rob obrien]

Thanks. The spreadsheet has tons of info to consider.

The home page also has a wealth of info on policies, floor plans.
WOW.

On Nov 29, 8:28 am, Eli Malinsky <e...@socialinnovation.ca> wrote:

[Craig - Longbranch Coworking]

This is all great information. What square footage is dedicated to
common area? This is important when considering the size of the space
and the desk space required in order to determine capacity and the
ability to sustain the business.

The common spaces I would consider to be the kitchen, a lounge area, a
small 4-6 boardroom. My rough guess would be around 700 sq. ft. for a
space that is looking to hold 40 to 50 members. Any thought?

[Craig - Longbranch Coworking]

Rob, your lease expenses are probably too low if you are looking to be
in the city. I would budget somewhere between $1400 and $1600 for a
space that will house 15+ members. However, I'm not familiar with the
area.

On Nov 30, 7:15 am, rob obrien <robrien...@gmail.com> wrote:

[Craig - Longbranch Coworking]

I just found the 40:60 ratio in the CSI document with at least 30% for
common area.

On Dec 1, 8:07 pm, Craig - Longbranch Coworking <baut...@gmail.com>
wrote:

[Chad Ballantyne]

I agree - if you're looking to host 30-40 members - I'm guessing it's more like 2500-3000 sf if not more.  We have 2400 sf and 17 members so far and that feels comfy. 1400 sf for desks space and the rest is meeting rooms, kitchen, bathroom, lounge.  so we're close to the 40:60 ratio

Chad

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The Creative Space Director

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[Angel K]

HI Rob,
I have an 1,100 sqft space in Colorado and with 0 refurbishing, other
than changing one paint color, my start up costs were $20,000. I
thought it would be 10,000 but the old rule of doubling what you think
held true! This space is currently home to 31 members, the majority of
whom use the space 1 or 2 days/week. 5 of the members only use the
space on Weds nights.
Most of my furnishings were custom built by a new designer so they
were dirt cheap, the rest were from Ikea and Target. We also inherited
our conference room furniture from the landlord at no cost.
I do not pay a staff member but I do use 1-3 unpaid interns at any
given time who help me and the members with their projects in addition
to greeting and welcoming people during the day.

Hope that helps :)
Angel

On Nov 28, 8:31 pm, rob obrien <robrien...@gmail.com> wrote:
> I'm launching a space and put together a simple income/expense and
> startup costs spreadsheet in Google Docs.
>
> I think I have got a handle on it, but would appreciate a few second
> opinions from the experienced hand out there.
>

> https://spreadsheets.google.com/ccc?key=0AgZXryylWlWbdGJjZTJFS2lGV1BD...

[Alex Hillman]

I'd love to see somebody start a spreadsheet of things like: 

• the places that people have successfully found and met prospective members (and places that have turned up bupkis)
• successful events that enhance the culture of a coworking community (and events that nobody seemed interested in)
• values added by and for community members (and stuff you added that nobody used)

Figure out how to organize it, and I'd be happy to contribute.

-Alex

/ah
indyhall.org
coworking in philadelphia

[Kari]

Thanks so much for sharing this, Eli! I read the entire "How-To
Create World-Changing Spaces" book last night and shared it. Great
information! I love that CSI was not only willing to share this
information, but create such a nice piece to do so.

[rob obrien]

Alex

Perhaps a survey would help in gathering the answers. Perhaps an
intern or grad student would pick up this worthy research project for
our community. (no irony or sarcasm intended.)

Rob OBrien

On Dec 2, 11:55 pm, Alex Hillman <dangerouslyawes...@gmail.com> wrote:
> I'd love to see somebody start a spreadsheet of things like:
>

>    - the places that people have successfully found and met prospective

>    members (and places that have turned up bupkis)

>    - successful events that enhance the culture of a coworking community

>    (and events that nobody seemed interested in)

>    - values added by and for community members (and stuff you added that

>    nobody used)
>
> Figure out how to organize it, and I'd be happy to contribute.
>
> -Alex
>
> /ah
> indyhall.org

> > coworking+...@googlegroups.com<coworking%2Bunsubscribe@googlegroups .com>
> > .

[rob obrien]

Can you offer some insights into your cost overruns. (Having done 3
home renovations, I understand how overruns occur.) I am determined
not to repeat those mistakes on this project and put real numbers into
my spreadsheet. thanks

Rob

[Alex Hillman]

Too often, surveys lead questions in ways that the answers don't really provide the value they seem to. I really think that this is something that needs to remain open ended, but with a couple of well-thought-out prompts in order, to collect the stories necessary.

To be clear - I'm not looking for "we installed lockers". I'm looking for things like, "we installed lockers, and within 6 days they were all full" vs. "we installed lockers and it wasn't until we provided free locks to our members that they actually got used".

I don't know that a survey can ask the right questions. I like the idea of a grad student taking this on. We've got a few that work from Indy Hall now on their thesis work regarding "Play at Work", and there's another grad student who's getting ready to do some ethnographic fieldwork for a couple of years at Indy Hall. So far, these students have been really awesome to work with, and I've not only been able to help them learn to ask questions that get them answers other than "the usual", but we've consistently seen their perspectives on coworking change within a few weeks of working with us.

-Alex

/ah
indyhall.org
coworking in philadelphia

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[Jacob Sayles]

This is an excellent lead into the discussions we had at Coworking Europe around the CoworkingDB.  I've been planning on organizing my thoughts and sending something out when my head clears.  I just got back to Seattle last night.  The basic idea is to expand the scope of the CoworkingDB to include all sorts of data like this and change the focus to all forms of open coworking data.  That's also what we've been calling it.  More soon.

Jacob

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