Conference Room Use
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Bianca Rico
Aug 26, 2011, 8:44:50 AM8/26/11
to Coworking
Does everyone include conference room in their plans? Or are there
certain restrictions like , a cap on the amount of hours you may use the
meeting room depending on the plan? The latter is what we do, and its
great because it gives community members who are here full time more of
a reward , to have more hours of access than members who only come 4
times a month.
certain restrictions like , a cap on the amount of hours you may use the
meeting room depending on the plan? The latter is what we do, and its
great because it gives community members who are here full time more of
a reward , to have more hours of access than members who only come 4
times a month.
I'm just wondering if any spaces do anything similar and if so, how do
you keep track of those who use extra hours? We just go through the
Google calendar and through their membership plan, but I was wondering
if anyone has a more efficient system.
--
Sincerely,
Bianca Rico
Client Services
MiamiShared.com
Tel: 305-929-8688, ext. 143
Fax: 305-397-1250
http://www.miamishared.com
Sarah Cox
Aug 26, 2011, 10:24:10 AM8/26/11
to cowo...@googlegroups.com
We technically only give conference room time to full time members and teams. Part-timers can buy a block of 8 hours for $50, although I've had them ask for an hour here or there and we accommodate. It's more important to us to be flexible and easy. I've only asked one member about going over his limit and we worked something out.
As far as tracking it, we've got calendars on the doors to schedule, so I keep an eye out for anyone using it too much, but I don't lose any sleep over it. Other than that, the 2 conference rooms are empty as often as they're full with 46 members so unless it becomes an issue, we're leaving it alone.
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john....@gmail.com
Aug 26, 2011, 11:01:19 AM8/26/11
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We're just getting started but our current plan is for just an hour or two, any member of any level can use either conference room.
For 4 or 8 hour blocks our full time members have complete access, others have a fee for booking either size block. We're so new it's not come up yet, and mostly our members will be using the conference room for quick calls or podcasting/skyping. So we'll see, the plans may change :D
John Wilker
Founder, 360|Conferences
twitter: jwilker
johnwilker.com | Ignite Denver| Denwhere | 360|Flex | 360|iDev
Founder, 360|Conferences
twitter: jwilker
johnwilker.com | Ignite Denver| Denwhere | 360|Flex | 360|iDev
“A goal is not always meant to be reached, it often serves simply as something to aim at.”
~ Bruce Lee
~ Bruce Lee
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Bianca Rico
Aug 26, 2011, 11:54:19 AM8/26/11
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Were pretty flexible, thats the problem though, as some members have
been slightly inconsiderate of other members conference room needs.
We decided to take one large private office and turn it into a
smaller meeting room, helped a little. Just wondering if there was
an easier way of tracking and scheduling since our rooms are always
booked.
Thanks!
Thanks!
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Jerome Chang
Aug 26, 2011, 11:56:43 AM8/26/11
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We use a reservation system (MindBodyOnline). Each member or walk-in has an assigned # of hrs they can use.
______________
BLANKSPACES
"work FOR yourself, not BY yourself"
www.blankspaces.com
ph: 323.330.9505 | 5405 Wilshire Blvd (2 blocks west of La Brea) Los Angeles, CA 90036
ph: 310.526.2255 | 1450 2nd Street (@ Broadway), Santa Monica, CA 90401
BLANKSPACES
"work FOR yourself, not BY yourself"
www.blankspaces.com
ph: 323.330.9505 | 5405 Wilshire Blvd (2 blocks west of La Brea) Los Angeles, CA 90036
ph: 310.526.2255 | 1450 2nd Street (@ Broadway), Santa Monica, CA 90401
Sarah Cox
Aug 26, 2011, 12:43:44 PM8/26/11
to cowo...@googlegroups.com
Gotcha. I don't think it would be unreasonable to say "Now that we're filling up, please be mindful of your allowed conference room time." We offer 8 hours for $50, which is inexpensive but possibly enough of a deterrent to keep them from using too much time?
Bianca Rico
Aug 26, 2011, 12:44:09 PM8/26/11
to cowo...@googlegroups.com
Yeah, I checked that out it looks really efficient thanks!
Angel Kwiatkowski
Aug 26, 2011, 4:25:51 PM8/26/11
to Coworking
As usual, we're barely doing anything in terms of regulation at
Cohere! We have a shared google calendar so members make their own
reservations. We have a vague guideline of 4 hrs/month for the lowest
level of membership and unlimited for everyone else. Most often,
members will just ask me if they need a lot of time in there or want
to host a series of classes etc and we'll work together to come up
with something that seems fair. We haven't had any problems with
overuse to date. Even with 45 members, our conference room is
typically in use for only 2 hours/day.
Angel
On Aug 26, 10:44 am, Bianca Rico <r...@miamishared.com> wrote:
> Yeah, I checked that out it looks really efficient thanks!
>
> On 8/26/2011 11:56 AM, Jerome Chang wrote:
>
>
>
>
>
>
>
>
>
> > We use a reservation system (MindBodyOnline). Each member or walk-in
> > has an assigned # of hrs they can use.
>
> > Jerome
> > ______________
> > BLANKSPACES
> > "work FOR yourself, not BY yourself"
>
> >www.blankspaces.com<http://www.blankspaces.com>
> >>> Tel: 305-929-8688, ext. 143 <tel:305-929-8688%2C%20ext.%20143>
> >>> Fax: 305-397-1250 <tel:305-397-1250>
> >>> http://www.miamishared.com<http://www.miamishared.com/>
> >>> <mailto:coworking%2Bunsu...@googlegroups.com>.
> >> <mailto:coworking+...@googlegroups.com>.
Cohere! We have a shared google calendar so members make their own
reservations. We have a vague guideline of 4 hrs/month for the lowest
level of membership and unlimited for everyone else. Most often,
members will just ask me if they need a lot of time in there or want
to host a series of classes etc and we'll work together to come up
with something that seems fair. We haven't had any problems with
overuse to date. Even with 45 members, our conference room is
typically in use for only 2 hours/day.
Angel
On Aug 26, 10:44 am, Bianca Rico <r...@miamishared.com> wrote:
> Yeah, I checked that out it looks really efficient thanks!
>
> On 8/26/2011 11:56 AM, Jerome Chang wrote:
>
>
>
>
>
>
>
>
>
> > We use a reservation system (MindBodyOnline). Each member or walk-in
> > has an assigned # of hrs they can use.
>
> > Jerome
> > ______________
> > BLANKSPACES
> > "work FOR yourself, not BY yourself"
>
> > ph: 323.330.9505 | 5405 Wilshire Blvd (2 blocks west of La Brea) Los
> > Angeles, CA 90036
> > ph: 310.526.2255 | 1450 2nd Street (@ Broadway), Santa Monica, CA 90401
>
> > On Aug 26, 2011, at 8:54 AM, Bianca Rico wrote:
>
> >> Were pretty flexible, thats the problem though, as some members have
> >> been slightly inconsiderate of other members conference room needs.
> >> We decided to take one large private office and turn it into a
> >> smaller meeting room, helped a little. Just wondering if there was
> >> an easier way of tracking and scheduling since our rooms are always
> >> booked.
>
> >> Thanks!
>
> >> On 8/26/2011 10:24 AM, Sarah Cox wrote:
> >>> We technically only give conference room time to full time members
> >>> and teams. Part-timers can buy a block of 8 hours for $50, although
> >>> I've had them ask for an hour here or there and we accommodate. It's
> >>> more important to us to be flexible and easy. I've only asked one
> >>> member about going over his limit and we worked something out.
> >>> As far as tracking it, we've got calendars on the doors to schedule,
> >>> so I keep an eye out for anyone using it too much, but I don't lose
> >>> any sleep over it. Other than that, the 2 conference rooms are empty
> >>> as often as they're full with 46 members so unless it becomes an
> >>> issue, we're leaving it alone.
>
> > Angeles, CA 90036
> > ph: 310.526.2255 | 1450 2nd Street (@ Broadway), Santa Monica, CA 90401
>
> > On Aug 26, 2011, at 8:54 AM, Bianca Rico wrote:
>
> >> Were pretty flexible, thats the problem though, as some members have
> >> been slightly inconsiderate of other members conference room needs.
> >> We decided to take one large private office and turn it into a
> >> smaller meeting room, helped a little. Just wondering if there was
> >> an easier way of tracking and scheduling since our rooms are always
> >> booked.
>
> >> Thanks!
>
> >> On 8/26/2011 10:24 AM, Sarah Cox wrote:
> >>> We technically only give conference room time to full time members
> >>> and teams. Part-timers can buy a block of 8 hours for $50, although
> >>> I've had them ask for an hour here or there and we accommodate. It's
> >>> more important to us to be flexible and easy. I've only asked one
> >>> member about going over his limit and we worked something out.
> >>> As far as tracking it, we've got calendars on the doors to schedule,
> >>> so I keep an eye out for anyone using it too much, but I don't lose
> >>> any sleep over it. Other than that, the 2 conference rooms are empty
> >>> as often as they're full with 46 members so unless it becomes an
> >>> issue, we're leaving it alone.
>
> >>> On Fri, Aug 26, 2011 at 7:44 AM, Bianca Rico <r...@miamishared.com
> >>> <mailto:r...@miamishared.com>> wrote:
>
> >>> Does everyone include conference room in their plans? Or are
> >>> there certain restrictions like , a cap on the amount of hours
> >>> you may use the meeting room depending on the plan? The latter
> >>> is what we do, and its great because it gives community members
> >>> who are here full time more of a reward , to have more hours of
> >>> access than members who only come 4 times a month.
>
> >>> I'm just wondering if any spaces do anything similar and if so,
> >>> how do you keep track of those who use extra hours? We just go
> >>> through the Google calendar and through their membership plan,
> >>> but I was wondering if anyone has a more efficient system.
>
> >>> --
> >>> Sincerely,
> >>> Bianca Rico
> >>> Client Services
> >>> MiamiShared.com <http://MiamiShared.com>
> >>> <mailto:r...@miamishared.com>> wrote:
>
> >>> Does everyone include conference room in their plans? Or are
> >>> there certain restrictions like , a cap on the amount of hours
> >>> you may use the meeting room depending on the plan? The latter
> >>> is what we do, and its great because it gives community members
> >>> who are here full time more of a reward , to have more hours of
> >>> access than members who only come 4 times a month.
>
> >>> I'm just wondering if any spaces do anything similar and if so,
> >>> how do you keep track of those who use extra hours? We just go
> >>> through the Google calendar and through their membership plan,
> >>> but I was wondering if anyone has a more efficient system.
>
> >>> --
> >>> Sincerely,
> >>> Bianca Rico
> >>> Client Services
> >>> Tel: 305-929-8688, ext. 143 <tel:305-929-8688%2C%20ext.%20143>
> >>> Fax: 305-397-1250 <tel:305-397-1250>
> >>> http://www.miamishared.com<http://www.miamishared.com/>
>
> >>> --
> >>> You received this message because you are subscribed to the
> >>> Google Groups "Coworking" group.
> >>> To post to this group, send email to cowo...@googlegroups.com
> >>> <mailto:cowo...@googlegroups.com>.
> >>> --
> >>> You received this message because you are subscribed to the
> >>> Google Groups "Coworking" group.
> >>> To post to this group, send email to cowo...@googlegroups.com
> >>> <mailto:coworking%2Bunsu...@googlegroups.com>.
> >>> For more options, visit this group at
> >>> http://groups.google.com/group/coworking?hl=en.
>
> >>> --
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> >>> Groups "Coworking" group.
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> >>> To unsubscribe from this group, send email to
> >>> coworking+...@googlegroups.com.
> >>> For more options, visit this group at
> >>>http://groups.google.com/group/coworking?hl=en.
>
> >> --
> >> Sincerely,
> >> Bianca Rico
> >> Client Services
> >> MiamiShared.com <http://MiamiShared.com>
> >>> http://groups.google.com/group/coworking?hl=en.
>
> >>> --
> >>> You received this message because you are subscribed to the Google
> >>> Groups "Coworking" group.
> >>> To post to this group, send email to cowo...@googlegroups.com.
> >>> To unsubscribe from this group, send email to
> >>> coworking+...@googlegroups.com.
> >>> For more options, visit this group at
> >>>http://groups.google.com/group/coworking?hl=en.
>
> >> --
> >> Sincerely,
> >> Bianca Rico
> >> Client Services
> >> Tel: 305-929-8688, ext. 143
> >> Fax: 305-397-1250
> >>http://www.miamishared.com
>
> >> --
> >> You received this message because you are subscribed to the Google
> >> Groups "Coworking" group.
> >> To post to this group, send email to cowo...@googlegroups.com
> >> <mailto:cowo...@googlegroups.com>.
> >> Fax: 305-397-1250
> >>http://www.miamishared.com
>
> >> --
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> >> Groups "Coworking" group.
> >> To post to this group, send email to cowo...@googlegroups.com
> >> <mailto:coworking+...@googlegroups.com>.
Mike Pihlman
Aug 26, 2011, 4:47:23 PM8/26/11
to cowo...@googlegroups.com
We have two small conference rooms for member (full-time only, at $150 or $175 per month) use. Anytime they want, free, just schedule it via our high tech paper sheet on the wall.
--
Members can also use the entire space (1700 sq feet) for free after hours for classes, presentations, meetings, etc. If they wanted to, they can use it 30 days a month. Again high tech scheduling via whiteboard.
We have had the occasional Chamber mixers here during the day, but, the member in charge has to get permission from the other members. But, it is good for small businesses (our members) to have the entire Chamber here (100+ people)...great networking....(and we get free food!).
Mike
PS: I spent the last 4 years of my working life developing a web-based scheduling system for video conferencing. Thus the paper and white board method in use today! :-)
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Liu Yan
Aug 26, 2011, 9:53:11 PM8/26/11
to cowo...@googlegroups.com
We have two conference rooms, one for 12 pax, the other for 25 pax. Both of them are included in the yearly and monthly member package to use free of charge 2 hours/day. For hourly members, coffee members and non-members, the conference rooms cost 2.5USD/person/hour with wifi, projector and tea included.
Our conference rooms can be booked online, but final approval is done by administrator(our space manager). http://xindanwei.com/service/
We give priority to the monthly and yearly members if there are any conflicts, and for hourly members, coffee members and non-members, we have a card-punching clock to record the usage time, it is a electronic clock where you can stick a stiff card in to record your time to get in and the time to get out, a bit like the system in the old factory for workers to do their day/night shift, we thought it was funny, cheap and useful, up to now, it works just perfectly, costs only 50 USD. See: http://product.pconline.com.cn/card_punches/hsjm/412615.html (only in Chinese though, with picture included)
Liu Yan 刘妍CEO/Co-founderXindanwei 新单位50 Yongjia Rd, Shanghai,CHINA中国上海徐汇区永嘉路50号twitter/weibo:@theliuyan
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