Jean Redpath contract

[Margaret Boynton Shepard]

Hi, all--

I have just had confirmation from Jean Redpath's agent that Jean agrees to do a concert for us on Saturday, April 30 for a guarantee of $1000 plus 75% of any NET (after the guarantee and all of our expenses). She is also willing to host a master class on Sunday, May 1, without guarantee (i.e., for whatever attendees pay).

If this is agreeable to the board, the agent will send me the contract. We have not talked about accommodation requirements yet, but this might be a case in which we could persuade a local hotel/B&B to donate the room in return for publicity.

If we can get quick consensus by e-mail, I'll get back to the agent today. Otherwise, we can make a decision at tomorrow's meeting.

If you-all agree it's a good idea, I'll mention to Jean's agent that Rebecca Lomnicky (the champion Scottish fiddler and Cornell freshman who played at our VOCO concert) might be able to open for Jean or to accompany her on a few songs. Jean can get an idea of her style from CD cuts and videos on Rebecca's website (www.rebeccalomnicky.com). I haven't contacted Rebecca yet; thought it would be better to get Jean's reaction first.

I still have fingers crossed for Reed and Megafaun, but if that doesn't work for Feb. or March, Bruce Molsky's posted calendar is still open for Feb. 12....

See you tomorrow.

--Margaret

[Judith Pierpont]

Good going, Margaret. I say let's go for it. This will be a very special concert and weekend altogether. And now we have a "season." Do others agree?
Judy

[Bill Steele]

On Jan 11, 2011, at 10:26 AM, Margaret Boynton Shepard wrote:

> Hi, all--
>
> I have just had confirmation from Jean Redpath's agent that Jean agrees to do a concert for us on Saturday, April 30 for a guarantee of $1000 plus 75% of any NET (after the guarantee and all of our expenses). She is also willing to host a master class on Sunday, May 1, without guarantee (i.e., for whatever attendees pay).
>
> If this is agreeable to the board, the agent will send me the contract. We have not talked about accommodation requirements yet, but this might be a case in which we could persuade a local hotel/B&B to donate the room in return for publicity.
>
> If we can get quick consensus by e-mail, I'll get back to the agent today. Otherwise, we can make a decision at tomorrow's meeting.

Sounds good to me.

>
> If you-all agree it's a good idea, I'll mention to Jean's agent that Rebecca Lomnicky (the champion Scottish fiddler and Cornell freshman who played at our VOCO concert) might be able to open for Jean or to accompany her on a few songs. Jean can get an idea of her style from CD cuts and videos on Rebecca's website (www.rebeccalomnicky.com). I haven't contacted Rebecca yet; thought it would be better to get Jean's reaction first.

Might want to bring in Kathy Selby on this, too.

>
> I still have fingers crossed for Reed and Megafaun, but if that doesn't work for Feb. or March, Bruce Molsky's posted calendar is still open for Feb. 12....
>

Reed, we *really* need to find out where things are with Megafaun.

Bill Steele
ws...@cornell.edu

[Steve Gaarder]

On Tue, 11 Jan 2011, Judith Pierpont wrote:

> Good going, Margaret. I say let's go for it. This will be a very
> special concert and weekend altogether. And now we have a "season."

I agree as well.

Can someone post a summary of what we have lined up so far for the spring?

thanks,

Steve

[Margaret Boynton Shepard]

Dave asked me to forward this to Google Groups since he can't post there yet.
--M
-------------------------
My reply to Google groups bounced back at me. Please forward if you can.

Thanks,
Dave

On 1/11/2011 11:16 AM, Margaret Boynton Shepard wrote:
> Thanks, Dave!
>
> Magpie confirmed for 26 Feb.
> ________________________________________
> From: David Jones [dj...@cornell.edu]
> Sent: Tuesday, January 11, 2011 10:55 AM
> To: Margaret Boynton Shepard
> Cc: cornell-folk...@googlegroups.com; Diane Kelleher; John Henderson; Isaac Morris Arginteanu; G Michael Allinger; Elizabeth Anne Goodwin
> Subject: Re: Jean Redpath contract
>
> Good work, Margaret,
>
> Besides the Bruce Molsky concert, are there any other concerts in the
> works for February? I will probably be working from February 11th
> through February 27th on the Owl shift (Midnight to 8:00am).
>
>
> Dave

[Yodelady]

I suggest someone TEXT Reed's phone which he probably always has with him in
his pocket. You can probably do it from the computer. Seriously.
Debra

----- Original Message -----
From: "Bill Steele" <ws...@cornell.edu>
To: <cornell-folk...@googlegroups.com>
Cc: "David J. Jones" <dj...@cornell.edu>; "Diane Kelleher"
<dkel...@twcny.rr.com>; "John Henderson" <jhend...@ithaca.edu>; "Isaac
Morris Arginteanu" <im...@cornell.edu>; "G Michael Allinger"
<ga...@cornell.edu>; "Elizabeth Anne Goodwin" <ea...@cornell.edu>; "Margaret
Boynton Shepard" <mb...@cornell.edu>
Sent: Tuesday, January 11, 2011 11:46 AM
Subject: Re: Jean Redpath contract

Bill Steele
ws...@cornell.edu

^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
Valley Folk Music, Director
monthly concert series/folk music community
2011 concerts @ Cedar Arts Center, 155 Cedar St. CORNING, NY 14830 (Corner
Cedar and First St.)
Next event: Enoch Kent Feb 5
www.valleyfolk.org

[Jesse Steberger]

Hey All,

Four things

1) Megafaun

2) Promotion Schedule

3) Google Group Listserve

4)  Meeting Agenda

1) Megafaun

I agree with Bill, we need some word back on Megafaun. It seemed that the plan was to discuss it at the meeting this week, since I didn't get any concrete feedback from the board about how to move forward with booking (except to contact Farewell Drifters). I think though, that since time is an issue, we can figure a few things out via the list serve.

With the spring schedule as it is the possibilities for our fourth saturday concert are as follows: 

Feb 5- Open (Too early for Megafaun)

Feb 12- Open (Too early for Megafaun)

Feb 19- Closed-the week before Magpie

Feb- 26 Magpie

March 5- Closed- The week after Magpie (But Maybe?)

March 12 - Open

March 19 - Closed- Spring Break

March 26- Closed- Spring Break

April 2 - Gordon Bok

April 9 - Closed- The week after Gordon Bok

April 16 - Open

April 23- Closed- The week before Jean Redpath

April 30 Jean Red Path

May 7- Last day of classes

Megafaun wanted a Thursday. This seems to be a less desirable day, but I think we could pull it off in March or April with the right promotion; the dates would be March 10 or April 14.

I need two opinions from the board. 

A) If we do a Saturday show (March 12 or April 16), we will offer Megafaun 1,000 plus a percentage. What will that percentage be? 

B) If we do a Thursday show (March 10 or April 14) we will offer Megafaun 1,000 plus a percentage. What will that percentage be? 

When I contact Megafaun, I'll be careful to express that any offer they accept will still need to be approved by the board. 

2) Deadlines

I'm not aware of any of the promotional deadlines we're working with. Since I'm new, and now working on booking, I need to know what our schedule is so that things don't fall behind.  In the mean time, will whoever does this just email me (no need to spam the list) with our deadlines. I'll turn all of this into a word doc, so we have the info standardized and accessible.  

I'm putting up a calendar on our Google Site and working out accessibility issues as we speak. 

3) Google Group Listserve

http://groups.google.com/group/cornell-folk-song-society

If you are not on or have not been invited as of today (I've gone through an invited everyone who wasn't listed on the site), please click the link above, and join.

If you know someone you want to be on the group, you can invite them.

4) Meeting Agenda

1- Spring Schedule

2- Advisor

3- Fall Schedule

4- Administrative Stuff (Schedules, Web Stuff, Jobs, etc.)

Please add whatever I'm missing.

If anyone needs to contact me, you can text me as Debra said. Or, you can call. My number is 973.557.8916.

Best,

Reed

Outdoor Student Showcase on April 16th, the 23rd, May 7th. 

[Steve Gaarder]

Thanks for the schedule info. Please, let's not collide with the Hands
Four dance on 2/5 and their "frolic" on 4/16, tho we might be able to
integrate a concert into the Frolic's program.

cheers,

Steve

[Michael Ludgate]

My 2 cents:
I agree with Steve. Best not to schedule CFSS events in conflict with Hands Four events.
Mike L :-)

--
Michael Ludgate
michael...@gmail.com
http://www.canaaninstitute.org/mikeshome.html

607.227.0090 mobile
607.539.6153 home

[Margaret Boynton Shepard]

I agree with Steve that we should avoid 2/5 and 4/16. PR deadlines are to get the postcard mailed before the semester starts. Most websites want calendar info 3 weeks before the event. Most newspapers now want info. at least two weeks before the event.

--Margaret

-----Original Message-----
From: cornell-folk...@googlegroups.com [mailto:cornell-folk...@googlegroups.com] On Behalf Of Steve Gaarder
Sent: Tuesday, January 11, 2011 2:14 PM
To: cornell-folk...@googlegroups.com

Cc: David J. Jones; Diane Kelleher; John Henderson; Isaac Morris Arginteanu; G Michael Allinger; Elizabeth Anne Goodwin
Subject: Re: Jean Redpath contract

[Jim Harper]

I'm not sure we will be able to make it to tonight's meeting, but I
am happy to again do house management for the concerts this season.
Am I correct that this is the concert schedule right now? (I would
like to be able to include it in the BFG Spring program printing):

Feb 26 - Magpie

April 2 - Gordon Bok

April 30 - Jean Redpath

Do we know where will these concerts be held? McGraw? Usual time and
ticket prices?

Jim
--
__________________________________________________________________
==================================================================
Jim Harper jha...@jimharperdesigns.com
Jim Harper Designs http://www.jimharperdesigns.com/
Ithaca, NY 607-227-5433
------------------------------------------------------------------
o--- Graphic Design ---o--- Fine Art ---o--- Metalwork ---o
==================================================================

[Margaret Boynton Shepard]

Thanks for continuing to concert-manage, Jim!

The sched. is correct, with addition of Megafaun, Bruce Molsky, or other as the fourth concert, TBD.
Venues should be part of the discussion today. Snow may make the meeting tricky for those of us coming from the hinterlands. May have to do an e-mail meeting again.

Gordon Bok and Jean Redpath should need a larger venue than McGraw. Let's reerve Hollis Cornell. As of yesterday, Barnes Auditorium was booked for a 3 pm student recital on April 30, but the evening was unbooked. If we could involve the Music Dept. as co-sponsor of Jean Redpath, perhaps we could get the space free or reduced rate?

Jean Redpath's agent has forwarded Rebecca's web site to Jean Redpath, but asks us not to contact Rebecca about the possibility of joining on a few songs until Jean has made a decision. Better not to disappoint Rebecca if Jean prefers to go it alone.

I have an invoice from Jim Houghton for all eight posters in 2010: $240. I'll bring it to the meeting (if we have one tonight) or will forward it to Diane for payment.

--Margaret
________________________________________
From: cornell-folk...@googlegroups.com [cornell-folk...@googlegroups.com] On Behalf Of Jim Harper [jha...@jimharperdesigns.com]
Sent: Wednesday, January 12, 2011 10:23 AM

To: cornell-folk...@googlegroups.com
Cc: David J. Jones; Diane Kelleher; John Henderson; Isaac Morris Arginteanu; G Michael Allinger; Elizabeth Anne Goodwin

Subject: CFSS Spring schedule & house managing

[Judith Pierpont]

Thanks Margaret, Reed, and Jim for recent communications. Maybe Bill could weigh in now. Reed needs some guidance on how to proceed with booking Magafaun. He has offered them $1000 plus a percentage of profits (should be net, after expenses) for either a Thursday (Mar. 10, or April 14) or a Saturday (which we would prefer and which would have to be March 12). I would say he could offer them a really high percentage of net over the $1000 guarantee since $1000 is way below what they initially asked for and since we are not in this for the money. It would be more for Saturday, I would assume. Bill, would you advise Reed on the percentage to ask and on how to go forth with the negotiation? Why don't you both get in touch with each other about this, make an offer, and if you know anything more by tonight's meeting, we can just okay it.

And we do need to pin down the venues before we can do the season postcard mailing. Margaret is working on the venue for Jean Redpath, I would suggest that having the Music Department cosponsor would be fine and that we say to Margaret--proceed and try for both the cosponsorship and Barnes.

Another issue for Bill. How big a venue will we need for Gordon Bok? Will Hollis E. be big enough or does he still have a much larger following? (Is it 200 seats or 250? It's a nicer space than Anabel. Maybe if we know that we can't get Anabel anyway or they won't let us know, we should go with Hollis E. If we fill it, we take in about $3000. We also talked about Barnes for Gordon. Would you find out if it is available and if we could get it. As I remember, Barnes seats about 250, with more on the stage.

We can pull this off one way or another. The snow has stopped and roads should be clear by this evening. I will plan to be at my office for the meeting at 6:30. But do keep working on the arrangements and keeping the list updated.

Thanks,

Judy

[Margaret Boynton Shepard]

Barnes seems to be available both April 2 and April 30 (after about 5:30 pm). But I'm not sure the Music Dept. would give us a break on two concerts. Jean Redpath seems like a surer thing to me for co-sponsorship.

Bill, what are the terms of our contract with Gordon Bok? $1200 guarantee. What percentage, and is it gross or net? Can we afford the roughly $250 (or it may have gone up since our Jay and Molly concert) for Barnes?

Is the will of the group that I should reserve both dates at Barnes for now?

--M
________________________________________
From: cornell-folk...@googlegroups.com [cornell-folk...@googlegroups.com] On Behalf Of Judith Pierpont [jp...@cornell.edu]
Sent: Wednesday, January 12, 2011 12:03 PM

To: cornell-folk...@googlegroups.com
Cc: David J. Jones; Diane Kelleher; John Henderson; Isaac Morris Arginteanu; G Michael Allinger; Elizabeth Anne Goodwin

Subject: Re: CFSS Spring schedule & house managing

[Bill Steele]

On Jan 12, 2011, at 10:23 AM, Jim Harper wrote:

>
> Feb 26 - Magpie
> April 2 - Gordon Bok
> April 30 - Jean Redpath
>
> Do we know where will these concerts be held? McGraw? Usual time and
> ticket prices?

Usual time and ticket prices. Magpie will probably be McGraw. Gordon Bok definitely someplace larger. Jean Redpath maybe someplace larger.

If it snows a lot today I am not excited about having a meeting. I'd like to gert home and start shoveling my driveway so I can get into it before dark.

Bill Steele
ws...@cornell.edu

[Bill Steele]

On Jan 12, 2011, at 12:03 PM, Judith Pierpont wrote:

>
> Another issue for Bill. How big a venue will we need for Gordon Bok? Will Hollis E. be big enough or does he still have a much larger following? (Is it 200 seats or 250? It's a nicer space than Anabel. Maybe if we know that we can't get Anabel anyway or they won't let us know, we should go with Hollis E. If we fill it, we take in about $3000. We also talked about Barnes for Gordon. Would you find out if it is available and if we could get it. As I remember, Barnes seats about 250, with more on the stage.

In the past we have had Gordon in Statler, Anabel and James Law. I don't think Hollis is big enough, at least being optimistic. Barnes would be great if we can get it, so Margaret should ask them about both dates. I'm in the process of finding out about James Law.

For Megafaun, we usually figure a buffer of around $600 for expenses (usually about $300 for advertising, plus hall rental, posters, and for a group like that we might have to rent sound equipment). So, say $1000 guarantee plus 70% of gross over $1600. If we get 200 people that pays them around $2000,and maybe another $1000 for each additional 100 people -- again, we need a bigger room. Could go to 75 or 80% but it's not going to get them $5000 even if Qatar freezes over. It will boil down to whether or not they have alternatives for that Saturday.

Bill Steele
ws...@cornell.edu

[Bill Steele]

On Jan 12, 2011, at 12:52 PM, Margaret Boynton Shepard wrote:

> Bill, what are the terms of our contract with Gordon Bok? $1200 guarantee. What percentage, and is it gross or net? Can we afford the roughly $250 (or it may have gone up since our Jay and Molly concert) for Barnes?

The contract is at home, but I think it's 70% of gross, no buffer.

>
> Is the will of the group that I should reserve both dates at Barnes for now?

It's worth it just for the atmosphere. I don't know why they'd be interested in co-sponsoring, but we should see if someone in the English department would be interested in a seminar or some such.

Bill Steele
ws...@cornell.edu

[Yodelady]

If you like Barnes Hall, all the more reason to try Prof Tucker first, for
advisor. (Although it won't help today.) Please do mention my name if you
approach him and if you want me to talk to him first, I am happy to do so
soon after he gets back from Calif on Tues.

----- Original Message -----
From: "Bill Steele" <ws...@cornell.edu>

To: <cornell-folk...@googlegroups.com>
Cc: "David J. Jones" <dj...@cornell.edu>; "Diane Kelleher"
<dkel...@twcny.rr.com>; "John Henderson" <jhend...@ithaca.edu>; "Isaac
Morris Arginteanu" <im...@cornell.edu>; "G Michael Allinger"
<ga...@cornell.edu>; "Elizabeth Anne Goodwin" <ea...@cornell.edu>

Sent: Wednesday, January 12, 2011 1:34 PM
Subject: Re: CFSS Spring schedule & house managing

Bill Steele
ws...@cornell.edu

[Judith Pierpont]

Can we get Barnes even if there is no co-sponsorship? The English Department is not very folky these days, I think. Judy

[Bill Steele]

On Jan 11, 2011, at 2:03 PM, Jesse Steberger wrote:

> With the spring schedule as it is the possibilities for our fourth saturday concert are as follows:
> Feb 5- Open (Too early for Megafaun)
> Feb 12- Open (Too early for Megafaun)
> Feb 19- Closed-the week before Magpie
> Feb- 26 Magpie
> March 5- Closed- The week after Magpie (But Maybe?)
> March 12 - Open
> March 19 - Closed- Spring Break
> March 26- Closed- Spring Break
> April 2 - Gordon Bok
> April 9 - Closed- The week after Gordon Bok
> April 16 - Open
> April 23- Closed- The week before Jean Redpath
> April 30 Jean Red Path
> May 7- Last day of classes
>
> Megafaun wanted a Thursday. This seems to be a less desirable day, but I think we could pull it off in March or April with the right promotion; the dates would be March 10 or April 14.
>
> I need two opinions from the board.
> A) If we do a Saturday show (March 12 or April 16), we will offer Megafaun 1,000 plus a percentage. What will that percentage be?
> B) If we do a Thursday show (March 10 or April 14) we will offer Megafaun 1,000 plus a percentage. What will that percentage be?

What I said before, plus:

Assuming the same guarantee and percentage, I guess we could do a Thursday if we have to, The theory is that Megafaun would draw more from the student crowd and less from townies who need to get a babysitter and have to get up and go to work Friday. But there are a lot of old-timey fans in Ithaca who are not students. What Megafaun's agent has to know is that they will get less money on a Thursday. Agents tend to think they should book clubs and concerts on weekends and colleges in between, because a lot of colleges just pull the money out of their student activities fund and it doesn't matter how many people come. Make it clear to them that we're more like a private concert promoter than a college activity. If they've got somebody out there ready to pay them $5000 for that Saturday, so be it. Might also drop the suggestion that it will be good for them to start building a following in Ithaca.

Bill Steele
ws...@cornell.edu

[Bill Steele]

On Jan 12, 2011, at 2:04 PM, Judith Pierpont wrote:

> Can we get Barnes even if there is no co-sponsorship?

They never co-sponsored in the past. We just rent the hall from them, like everywhere else.

Bill Steele
ws...@cornell.edu

[Margaret Boynton Shepard]

I've just heard from Loralyn Light. Barnes Auditorium is NOT available for Jean Redpath or Gordon Bok. Already booked by Music Dept. but not yet posted on the calendar. It's only $150 for student organizations, but we need to reserve as soon as possible after June 1 for the following fall and spring. So looks like Hollis Cornell or James Law may be our options for Bok and Redpath.
________________________________________
From: cornell-folk...@googlegroups.com [cornell-folk...@googlegroups.com] On Behalf Of Bill Steele [ws...@cornell.edu]
Sent: Wednesday, January 12, 2011 3:36 PM

To: cornell-folk...@googlegroups.com
Cc: David J. Jones; Diane Kelleher; John Henderson; Isaac Morris Arginteanu; G Michael Allinger; Elizabeth Anne Goodwin
Subject: Re: CFSS Spring schedule & house managing

On Jan 12, 2011, at 2:04 PM, Judith Pierpont wrote:

[Bill Steele]

On Jan 12, 2011, at 4:55 PM, Margaret Boynton Shepard wrote:

> I've just heard from Loralyn Light. Barnes Auditorium is NOT available for Jean Redpath or Gordon Bok. Already booked by Music Dept. but not yet posted on the calendar. It's only $150 for student organizations, but we need to reserve as soon as possible after June 1 for the following fall and spring. So looks like Hollis Cornell or James Law may be our options for Bok and Redpath.

I've just established that James Law is not available. We can probably do Jean Redpath in Hollis, but for Gordon I think we should go to Anabel.

Bill Steele
ws...@cornell.edu