Auto Bcc Myself Outlook

[Eugene Hill]

Iused to have a rule that all outgoing messages would auto cc to myself so that an incoming rule could file emails away. It appears that v.1.2023.425.600 has removed the ability to create rules on outgoing messages. Is this correct? Is there a workaround for auto cc?

According to my research, this particular rule is called a client-side rule. I'm sorry that your client rules don't work in the new outlook. Client rules are rules that only run on your local computer, not on the mail server. They may depend on specific settings or features that are not available or compatible with the new Outlook interface.

The new Outlook is not yet complete and some options may not be available or work as expected. You can switch back to the classic Outlook at any time by clicking the toggle button in the top right corner of the window.

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Is there a schedule when this comes back? As the latest version still does not support it, which is at least a no-go to move to the new version for business for me.You have Microsoft Outlook Version 1.2024.111.100 (Production).Client Version is 20240119003.09 .

Do you know what the blind carbon copy is and how it differs from Cc? How to show and hide the Bcc line? How to automatically Bcc on every email message you send or how to always Bcc yourself? If not, you will find all the answers in this article.

If your work is related to email communication in any way, you may often hear this request from your co-workers: "Would you mind sending me a BCC copy?" Or, something less polite from your boss: "Be sure to BCC me on each and every email you send to this client!" But what does BCC actually mean and what's the difference between CC and BCC?

The answer is very simple. In email terms, CC stands for "carbon copy" and BCC stands for "blind carbon copy." To send a copy of your message to someone else, you can add that person to either CC or BCC field. The difference is that CC addresses are visible to all other recipients (i.e. everyone listed in To, Cc and Bcc fields) while BCC recipients are not visible to anyone, not even to the person in the To field.

By default, the BCC field is hidden in Outlook, so you cannot see it when writing a new message or replying to someone's email. If you want to send a blind copy, first you need to make the BCC box appear. The instructions are really simple :)

That's it! From now on, you will always see the Bcc box when composing an email in Outlook.If you are replying to an email from the Reading Pane (aka inline response), you will find the Bcc button on the Message tab, in the Show Fields group:How to hide Bcc in OutlookTo turn off the Bcc box for future messages, do the following:

That's it! Once clicked, the blue link will disappear, and the Bcc line will show up.Unlike in Outlook desktop, this is not a one-time setup. You will have to repeat the above steps to get the Bcc box to appear in each individual email. To have the BCC field always visible in Outlook 365 online, follow the below instructions.

How to always show BCC field in Outlook 365To always show the Bcc field in Outlook 365 desktop, just click the Bcc button on the ribbon in any message you are composing or replying to. In all subsequent messages you send, the BCC field will be displayed automatically.

If you wish to automatically Bcc someone on every email you send or specific emails, there is no simple way to do so in Outlook. You might expect to find such an option among Outlook rules, but unfortunately they only allow automating sending CC copies.

That was pretty easy and quick as promised, wasn't it? :)

For more information, please see How to use Auto BCC for Outlook.

How to always Bcc myself in OutlookThere may be several reasons why you may want to automatically BCC yourself every time you send a message in Outlook. For example, to keep copies of all the messages you sent from different accounts and devices in one place. In this case, the Always BCC Myself feature would come in really handy, and some email clients such as Gmail or Apple do provide it. In this regard, Microsoft Outlook has been left behind because no such option is available even in Outlook 365 and Outlook.com.

As an alternative, you can configure an Outlook rule to copy each message from the Sent Items folder to your Inbox or some other folder of your choosing. Or you can use one of the following solutions.

Limitation: the biggest drawback of this approach is that BCCing yourself does not occur automatically. You need to press the Quick Step BCC shortcut keys every time before clicking the Send button.

How to automatically BCC yourself in OutlookTo fully automate sending Bcc copies to yourself, make use of the Auto BCC add-in described in the previous section.

To BCC yourself on each and every message you send, select Apply the rule for all outgoing messages in all profiles and enter your own email address in the Bcc box.To BCC yourself only on some messages, choose the Apply the rule only if a message meets certain conditions option, and then define the conditions you want.

As an example, I created a rule to Bcc myself on messages sent from my personal account and containing the word "Important" in the subject:How to view Bcc recipients of messages you send in OutlookDo you sometimes find yourself in a situation when you cannot remember whether you BCCed someone or not? In this case, you can check Bcc recipients of an email message you've sent. Here's how:

Yep, it's that simple!How to view Bcc recipients of email you receiveIt is not possible to see Bcc recipients of incoming emails in any Outlook version. No way. The only person who can see the Bcc names is the message sender.

Is BCC good or bad? Best practices for blind carbon copyYou can find different opinions on the web, most leaning towards Bcc being sneaky because recipients are blind and cannot see who else is reading the email, which makes personal correspondence less private and more like spam. There is definitely a grain of salt in this, but on the other hand, any tool, even the most decent and well-intended one, may become malicious in the hands of a fool.

So, what are the good practices and proper occasions of using BCC when sending email to multiple recipients? BCCing is fine when you send a business-related impersonal email to a lot of people who don't necessarily know each other. No one really cares how many recipients the message is sent to, and no one wants to scroll through dozens of names in the To field. Adding a hundred addresses to the To box wouldn't make your e-mail seem personal anyway. Moreover, if someone wanted to reply and absent-mindedly clicked the "Reply all" button, this could result in mass spamming :)

No, Bcc recipients cannot see each other. By placing email addresses in the BCC field, you ensure that those recipients are not visible to each other. They cannot view who is included in the Bcc field and even if the Bcc field is used at all. The only person who can see the Bcc addresses is the message sender.

If a Bcc recipient hits Reply All, their response will go to the original sender and anyone who was included in the To or Cc fields. The BCC recipient will not receive the reply, nor will anyone else who was BCCed on the original email. This is because the Bcc field is designed to hide the recipient's identity and preserve their privacy.

In Outlook, it is possible to send an email with only the Bcc field filled and no recipients in the To or Cc field. However, please note that sending only to Bcc may raise spam filters, as it is considered an unusual practice. Additionally, some email servers may automatically reject such emails, as they appear to be spam or phishing attempts.

Using CC and BCC at the same time can be useful in certain situations. For example, if you want to send an email to a group of people but keep some recipients' email addresses private. In this case, you can include the public recipients in the Cc field and the private recipients in the Bcc field. This way, the public recipients can see who else received the email, while the private recipients' email addresses remain hidden.

That's how to Bcc in Outlook. If you know a more effective or elegant solution, please do share in comments. Thank you for reading!

All great information! How do I see all Bcc recipients on an email I sent if there is more than 5? All I can see is the first 2 or 3 then a number of the others. I want to be able to see all the names at all times.

Hello, thank you for the post very interesting. One question if I send an email with people in bcc, and I reply all to the same email, will the people still appear as BCC? or Shall I add them manually myself? Cheers .

Hi Svetlana, I like with the rules and the same time I find quite confusing. Would it be possible to obtain the same results using the quick steps functionality In Outlook to always Bcc myself? Cheers .

Hi! I have often bcc'd myself manually so that I have confirmation that an email went through. Yesterday I sent a series of important emails and bcc'd myself, but received nothing. The messages did appear in my sent file though and I have not received any kickbacks that the messages were undeliverable. I sent a test message to myself and bcc'd my husband, and he DID receive it. do you have any thoughts on how to correct this?

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