I proposed we may get better outcomes for the space if we restructured the comittee to better suit the typical jobs required to run the space. E.g. a social and fundraising officer whose scope of responsibility would be limited to running all social events and fundraising efforts.
Stuart gave a bunch of examples of who has been performing these roles to date and suggested that it would be wasted effort to restructure the committee itself due to the red tape involved, instead it was already provisioned for in the documentation under rules for delegation and subcommittees.
Geoff made a point that role descriptions should include an estimate of the amount of time these positions take so that volunteers are aware of the commitment.
Thats basically the crux of it so far as far as i understand it.
Obviously the previous thread spent too much time concerned with what has gone before... i would like to discuss ideas for what could be done along these lines to get the best outcome without necessarily referencing any past members or issues.
I still think some of these roles could be electable since they would make a significant contribution but i concede the point on red tape and that it can be done without a restructure for now... lerhaps a trial?? I suppose the primary goal would be to enable members who contribute to know what they are up for before they commit and the more small, well defined roles available the more likely we can convince someone to take them on.
Cheerz
Greg
Geoff made a point that role descriptions should include an estimate of the amount of time these positions take so that volunteers are aware of the commitment.
Thats basically the crux of it so far as far as i understand it.
I agree that getting a bunch of (time poor, highly skilled, motivated) people to put in some extra effort at CCHS requires a few things:
- Acknowledgement
- recognising that what we are currently doing with non-committee CCHS roles is not working effectively
- Direction
- a plan of what we want to do about it, be it new rules, or new titles/roles, new communication tools, or anything else
- Agreement
- a vote at the CCHS AGM on what we do about it (not all the details of how, just the what)
- Validation
- a time point in the future where we check back in and see if what we have changed is working better or worse
Ongoing requirements as I see them:
- Communication
- clearer communication of what is being done, and by whom
- I'm not talking about who updates the WP-addons here, but, for example, I had no idea that Nemo was writing grant applications, which I see as critical to maintaining a working space. I have skills which can assist here, but I had no idea they were required.
- Maybe a monthly email update, or a quarterly report, or whatever.
- Recognition
- everyone wants to be recognised for the job they are doing, even if is not a "Gazetted" position in the org.
- this needs to come from both from the Committee and
- from other Members ... (which is where this list seem to be most touchy at the moment)
- Reward
- sometimes the task is it's own reward, especially in voluenteer club environment
- is there another way we can reward people who go above and beyond?
My personal opinion is: we do not need to change the Elected Committee roles. As Stuart outlined, the bones are sufficiently strong in both a legal and organisational responsibilities sense (even if the ROA are a bit wordy and legalese for my liking)
you need to say "we need help in opening the doors at x time on y days, can anyone do it for the next 6 months?" (define the problem and offer a solution)
Mark, your post is spot on to my way of thinking, thanks for the contribution.
Stuart your examples are helping me form stronger view of what issues these roles need to solve so thanks to you too.
So I think my first mission is to produce role descriptions in a format that is easy to digest for potential volunteers and leaves no ambiguity about the role. I will post role format suggestions soon for discussion.
Another thought I have following on from Marks post about recognition... I'd like to pose a question for everyone: do we having polling?
The question is "In your opinion should CCHS volunteers whose role is difficult to fill but whose contribution is significant receive discounted memberships?"
I suppose the example being the person who cleans the toilet... or organises duty managers successfully.. or whatever we decide is significant.
Also I'll be at the space on Tuesday night as usual if you want have a chat with me about this idea.
Cheerz
Greg
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Hi folks,Mark, your post is spot on to my way of thinking, thanks for the contribution.
...
The question is "In your opinion should CCHS volunteers whose role is difficult to fill but whose contribution is significant receive discounted memberships?"
...Greg
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So far so good, we haven't been locked :)
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Might I suggest the membership discount be dropped from the role description
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Rob, yeah I think I'll do those two next since duty managers are a known quantity and an existing issue. If anyone can track down the current PD for duty managers shoot it over to me and ill convert to this format... ill make it up with what I know until then.