Win95 FAQ Part 10 of 14: Messaging/Exchange

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Nov 8, 1998, 3:00:00 AM11/8/98
Archive-name: windows/win95/faq/part10
Last-Modified: 1998/11/08
Posting-Frequency: Every two months

Subject: 10. Windows Messaging, AKA: Microsoft Exchange, AKA: Microsoft Outlook...

* 10.1. Exchange basics, and why I recommend Exchange for first
time E-MAIL users
* 10.2. How do I send and receive...
+ 10.2.1. ...Internet mail?
o How do I make Exchange behave like a
"normal" mail client?
o Top ten Internet Mail annoyances
+ 10.2.2. ...MS Mail?
o How do I view shared folders on an MS Mail
o Do I need to have MS Mail in my profile if
I'm not using MS Mail? (no!)
o How can I set up a simple e-mail system on
my small network using MS Mail?
+ 10.2.3. ...Comp-U-Serve (tm) mail?
+ 10.2.4. ...Faxes?
o How do I share fax modems between Windows
95 machines?
o How do I share fax modems between Windows
95 and WFWG machines?
o Top ten Microsoft Fax annoyances
o What about WinFax PRO (tm) for Win95?
+ 10.2.5. ...MHS mail?
+ 10.2.6.
+ 10.2.7. ...Microsoft Network mail?
+ 10.2.8. ...Voice messages? (Microsoft Phone)
* 10.3. Remote Mail basics for MS Mail, Internet Mail, CIS Mail,
and Microsoft Network Mail users
+ 10.3.1. How can I keep mail on the server?
* 10.4. How can I keep a separate inbox or address book for each
user? (Exchange Profiles)
* 10.5. Address Book basics
+ 10.5.1. How do I import or convert other databases into
the Address Book?
* 10.6. Top ten mis-conceptions about Exchange
* 10.7. Wish List
* 10.8. Exchange's other names and versions
* 10.9. How to get the spelling checker to work in Exchange

For the purpose of this document (especially so I don't have to
re-write the whole thing!!!) I will refer to "Exchange" as either the
MS Exchange E-MAIL front end that comes with Windows 95 and NT
Workstation 4.0, or the Exchange Client update from Microsoft, or the
Windows Messaging Client update from Microsoft. "Exchange" in this
document does NOT refer to Microsoft's Exchange Server product.

Visit Sue Mosher's FAQ at for additional
Windows Messaging information. All the way from Moscow! She has her
latest updates and highlights up there at

This document may help users of NT Workstation 4.0 as well, as the
Windows Messaging client for NT works exactly like the Win95 version.
E-MAIL me back for accuracy checks please. They may also apply to MS's
Outlook product which comes with MS Office 97, but visit Sue Mosher's
site for the latest dirt on Outlook.


Subject: 10.1 Exchange basics, and why I recommend Exchange for first time E-MAIL users

The bloody thing comes with the operating system, for one, so it's

Exchange acts as a front end for pretty much any mail client, so it
lets the developers worry about mail delivery, while it worries about
the interface. Basically, you start with four folders, and all your
personal mail comes in your Inbox folder. Stuff you send stays in your
Outbox folder until a "Delivery" happens, either when you select
"Deliver now" or one of the Exchange clients (such as Internet Mail)
decides it's time to deliver mail, scheduled in time intervals you can

Within the Exchange window you can drag messages between folders,
shared folders if available, or directories in Explorer.

Another big reason: it's interface matches the Windows Explorer so
closely. You can copy & paste messages between it and other Explorer
windows. You don't need to learn a whole new interface just to use a
second, or third mail system.

Yet another big reason: You get all your mail in one place! Internet
mail, CompuServe mail, faxes, MSN, MS-Mail, and whatever anyone else
decides to make for it. All big apps that support MAPI (those with a
"Send Mail..." menu in their File menus), even Win 3.1 apps, work with
it. Send a Word document to your buddy at, without fussing
with saving, running your other mail program, and attaching. Exchange
also stores mail on the user's hard drive or Home directory, so the
mail server need not be running to view mail.

Many users and developers are just beginning to grasp what Exchange is
capable of, and most of us make many, many, mistakes, and abandon it
in favor of "standard" mail apps. Please don't give up; Exchange has
serious potential, and many of the features you think are missing,
might just be in there... maybe even improved on!


Subject: 10.2. How do I send and receive...

* 10.2.1. ...Internet mail?

Easiest way, is download Microsoft's Internet Explorer and install
it, then run the Internet Setup Wizard. Feed the wizard all the
info it needs; get it from your provider. Alternately, download MS's
stand-alone Internet Mail Client for Exchange, if you don't want
to use Internet Explorer. Then add Internet Mail to your Exchange
Profile, or let the setup wizard do it. 4.00.950B and NT 4.0 some with
the Internet Mail client.

If you use a dial-up connection, be sure to enable Remote Mail
otherwise it will dial up your provider every 15 minutes. The
Internet Setup Wizard automatically turns on Remote Mail.

When you write your messages, enter addresses as you would for any
other Internet mail program, in the To: Box of the Send Message
requester. Separate multiple addresses with semicolons (a ";") instead
of commas. Hit File/Properties to change the sending options of this
message if you wish; you can send attachments MIME or UUEncoded, use a
different character set if you're sending messages overseas, and such.
Finally hit the "Send" button. Notice, however, it does not deliver
the message immediately. It will not deliver the message until you run
a Remote Mail session, or you hit Tools/Deliver Now Using/Internet
Mail. Automatic sending doesn't happen unless you turn off Remote Mail
and have it check for mail automatically.

Microsoft's Internet Mail client only works with a POP3 server and an
SMTP server for outgoing mail. In Internet Mail properties, you can
specify a different server for outbound mail by hitting "Advanced",
and typing in the name of the outgoing mail server. I'm hoping for an
IMAP4 client some time soon, but 90% of providers don't use IMAP4.
Sad. There are also many more replacement Internet mail clients
popping up, including from Netscape, Corel, and Delrina.

* How do I make Exchange behave like a "normal" Internet
Mail client?

Download Internet Idioms from Angry Greycat Designs. This adds
an Idioms tab to the Exchange options requester. You can choose a
default read font (I recommend Courier-New 10), a default Send Mail
font (Again, Courier-New 10), you can add a signature to all your
e-mail (including MS-Mail, Faxes, MSN, whatever), and you can use a
"standard" reply idiom with tabbed text and little ">" all over the

NOTE: Ben Goetter updated many of his Widgets for the Windows
Messaging and Exchange Server Client updates. Be sure to grab his
updates. Many of them, however, won't run with MS Outlook! Be careful!

NEW Toolkit: Anthony Humphreys ( has kindly bundled
the best Exchange add-ons, including Internet Idioms, into one
installable (and uninstallable) package. Get them from If your
browser supports frames, visit his Exchange Centre at

If you use MIME to encode messages and attachments (the default), set
the character set to your appropriate choice. Most of us should set it
to US-ASCII. Select Internet Mail properties, hit Message Format, hit
Character Set, and select US-ASCII. This will remove equal signs and
"=3D" codes in messages. If you turn off MIME, either in the
properties of your message or in the Character set here, it will send
attachments UUEncoded.

Ben Goetter, founder of Angry Greycat Designs, also has an excellent
Exchange FAQ.

* Top ten Internet Mail annoyances

10. WINMAIL.DAT attachment (attaches a "Rich text format" message;
turn off "Use Rich Text Format" in Internet address book entries, or
type in target addresses directly (such as "" rather
than "[]")

9. Can't insert a .signature (get Internet Idioms)

8. Funny codes show up when using MIME encoded messages (Set the
charset to US-ASCII to fix)

7. It insists on deleting mail off my mail server (Use Remote Mail
to transfer mail instead)

6. It keeps dialing up my ISP every 15 minutes (Tell it to work
off-line and use Remote Mail instead)

5. It won't automatically send my mail (You'll have to do a
Tools/Deliver Now or use Remote Mail, or tell it to check mail every
so often)

4. I can't set it up for more than one user (Create multiple
Exchange Profiles or User Profiles)

3. It won't do Blind Carbon-copy (Just turn on "BCC Box" in the View
menu of any new message window)

2. It won't do a bulk mailing (Use your Personal Address Book and
make a group up for your bulk mailing. Personally, I don't like bulk
mail (SPAM) anyway!)

1. It won't take commas between multiple recipients (That's an MS-Mail
throwback; use semicolons instead)

* 10.2.2. ...MS Mail?

Add Microsoft Mail Services, in Add/Remove Programs/Windows Setup, if
it isn't already in there. Then add it to your Exchange profile.
It will ask you for the network path to your MS-Mail server, either
full version or WFWG type server, and will let you select your name
from a list of names. The Mail Administrator has to add you to the
user list before you can pick from here, though. This is an important
difference compared to the older WFWG mail client.

MS-Mail under Exchange has all the original benefits of MS-Mail's
original 3.2 program, and Exchange will let you import your old .MMF
files and address book into your Personal Folders. Select File/Import.

* How do I view shared folders on an MS Mail server?

Exchange's original MS-Mail client didn't support shared folders, but
download Microsoft's Exchange Update, which includes an MS-Mail
client update, to get them back. Install it through Add/Remove
Programs/Windows Setup/Have Disk.

After you install it, you will need to re-boot, then remove and re-add
MS-Mail to your Exchange Profile. Once you do, the MS-Mail Shared
Folders will show up as a separate folder tree in your folder view
window. You can then copy mail back and forth between folders on it,
and your personal folders, and create new shared folders.

* Do I need to have MS Mail in my profile if I'm not using
MS Mail?

Absolutely not. Microsoft Mail is one of many messaging services you
can keep in an Exchange Profile. In fact you could have a profile
which only has Personal Folders and Personal Address Book, but then
you couldn't send or receive anything. A basic profile has these two
basic services and as few as one messaging service, such as Internet

* How do I set up a small e-mail system on my network
using MS Mail?

First, pick some central server, or a computer that's always turned
on. Then in Control Panel / MS Mail Administrator, instruct the
machine to create a New Workgroup Post Office.

Instruct the Administrator program where you want the directory tree,
or post office, to reside. If you're using all Win95 machines you can
specify a UNC path (\\server\share). If it's on a NetWare or other
server, just give it a regular DOS path, but try to specify a UNC path
if you network client allows it. It will then build the directory tree
and allow you to create an Administrator account, and other accounts.

On all the machines in the network, tell MS Mail to use that UNC or
DOS path to the post office. The Inbox Setup Wizard will let you pick
an existing username from the list on the post office, but you can
also hand-configure it through MS Mail settings. Once done, this
machine can send mail to the other users on that post office.

The Administrator can administer that post office from any computer
that has the MS Mail client on it, through the very same control
panel. Just select "Administer existing post office" and give it the
Administrator mailbox name and password.

* 10.2.3. ...CompuServe (TM) Mail?

This is a big money saver, because it lets you manage your mail off
line, but it requires you already installed the CompuServe Information
Manager on your computer (The Win 3.1 or DOS version works fine). If
you already haven't installed CIM, do so, and feed it your account

First, download the CompuServe Exchange client, or look on your

Next, run the Setup program. That will install the CompuServe mail
client and it will run the Inbox Setup Wizard for that client. Tell it
where your CIM directory is (usually C:\CSERVE), tell it your access
phone number including country code and area code (even if it's local;
this follows TAPI spec), and access type (Direct, DATAPAC, whatever).
I'm not sure why it wants to use your CIM directory though; maybe for
copying its address book perhaps?

When finished, and after you re-start Exchange, you can send mail to
addresses in CompuServe's format (xxxxx.yyyy) or make Personal
Address Book entries with CIS addresses in them.

Now, to deliver CIS mail, select Tools/Deliver Now Using/CompuServe
Mail. It will dial up your local CIS access number, prompt you for a
password (unless you gave it your password), then deliver your mail.
Regardless of whether you have mail or not, the CIS client will
generate an event log and post it in your Inbox.. Remote Mail also
works with CIS mail, letting you keep mail on the CIS server, etc, as
will Internet Idioms.

* 10.2.4. ...Faxes?

Add Microsoft Fax services, from Add/Remove Programs/Windows Setup.
Then add Microsoft Fax to your Exchange profile. It will ask you
for your name, fax number, and other such items that would belong on a
fax cover sheet. Of course, it will ask you what fax modem you want to

You can then send faxes like any other kind of E-MAIL, including
.signatures if you installed Internet Idioms. But far more useful
than the regular message requester, is the "New Fax" wizard, which
lets you specify a nice cover page (even let you create a new one from
scratch), a nice short message, and a proper phone number with area
code (following Win95's TAPI spec).

And yes, you can print to a fax (or send mail to a Fax address) from
any Windows app. Fax Setup adds a Win95 printer driver for faxing. No
need to make cover pages in your documents though; you can use the
built-in cover page editor to make new ones, or use the four built-in

If you want to send a message to both E-MAIL and FAX addresses, use
the Fax Address Wizard to insert a Fax address while in any Send Mail
requester. Select Tools/Fax Address Wizard. This will let you choose a
cover page and insert a proper TAPI phone number in to the fax
address. After the wizard completes you can continue to add more
E-MAIL or FAX addresses. Attachments will get sent too; Exchange will
launch the attachment's associated program and tell it to print to the
Microsoft Fax driver.

Faxes vs E-MAIL: MS Fax is one of the Exchange messaging services, so
it (in many ways) treats faxes like any other kind of e-mail. If
you're sending to another MS Exchange Fax recipient, it can even be a
real e-mail (if you have "Editable, if possible" selected as the fax
format). It does this by encoding the e-mail (and any attachments)
into a fax image that the other end can interpret and decode back into
an e-mail message. Only MS Fax and Delrina WinFax Pro 7.0 understand
this strange format, so you're better off using "Not editable" as the
fax format.

However, this strange handling of faxes makes you treat "normal" faxes
like "attachments" in e-mail. You can even use [FAX:xxx-yyyy] as an
e-mail address. Don't be afraid to.

NOTE: MS-Word for Win95 has a mail merge bug though; It will crash if
you attempt a mail-merge from Word to multiple fax addresses. I don't
have all the details but this was pointed out and verified in KB
article Q139465. I also forgot who pointed it out to me, sorry.

* How do I share fax modems between Windows 95 machines?

Set aside one computer to share the fax modem, and see to it that it
runs Exchange all the time (By placing a shortcut to Inbox in its
Startup group).

Get Inbox Properties (Or your Exchange profile properties) and get
Microsoft Fax properties. Select the Modem tab, and select, "Let me
share my modem on the network". All the file sharing rules apply,
including User Level security if you enabled that, and you will
need a file sharing service installed on that computer. You can't
cheat and use a network drive on another server this time, unlike WFWG
FAX let you do; the system will use your C: drive and create a FAX
share on it.

Now, in the Modem tab on everyone else's fax properties, change the
modem type to "Network Fax". Give it the UNC or DOS path to the shared
directory on the fax server. Users can then send (but not receive...
awwww) faxes through the network. Someone will still have to sit at
the fax server to route and print faxes as necessary. Routing faxes is
a simple matter of forwarding the fax attachment to E-MAIL addresses
in the network.

* How do I share fax modems between Windows 95 and WFWG

Win95 fax servers won't work with WFWG clients or vise-versa. I know,
sad. I vaguely remember MS releasing a patch to MS Fax to let Win95's
Fax client access WFWG fax servers, but I can't find any reference to
it on MS's web site anymore.

* Top ten Microsoft Fax annoyances

10. It can't do broadcast faxes (Yes it can; just feed it a bunch of
fax addresses in your personal address book and BCC: them as a
group. If I find I'm part of one of your lists, though, heh heh

9. It won't automatically print faxes (You like junk faxes wasting
your paper?)

8. It won't dial 1-(area code) for long distance within my area code
(Add that fax number to your personal address book, and turn on "Dial
area code, even though it's the same as mine" and check out other TAPI
dialing help in Modems and TAPI)

7. It displays a dumb window when it sends a fax (Right-click on the
little Fax icon in the Taskbar, then turn off "Display when active")

6. It gives me a junk mail message from SPRINT whenever I install it
(Big deal; delete it, it only happens once)

5. I can't use the modem when Exchange is running (Auto-answer won't
interfere with other Win95 apps trying to use the modem; you can use
HyperTerminal at the same time, for example. Check out the Modems
and TAPI section.)

4. I can't print to the fax modem without changing my default printer
(That's a dumb MS Office 4.x bug; just use "Send..." instead, and
specify a fax address. Yes it does work.)

3. It processes faxes locally and wastes my processing time

2. It keeps trying to make E-MAIL format (Set the fax type to "Not
editable" in Fax Properties/Message)

1. It's cover page editor sucks (But it's functional, isn't it?)

* What about WinFax PRO (TM) for Win95?

Delrina (AKA: Symantec) getting the Designed for Win95 logo
for this program is a miracle. They're already in my Logo Lamers

Listen. Give up on WinFax and wait until they earn that Win95
logo. For about 99% of us faxing, MS Fax will do all we need to do,
and it's free.

* 10.2.5. ...MHS mail?

Terry Harrigan at now (finally) has a MHS
messaging and address book service for Exchange. it's part of their
Connect2 series for Windows. I haven't had the chance to properly
review it because I don't have access to MHS post offices anymore, but
if anyone out there can try this out and let me know how it works, I'd
appreciate it.

Many people, including Olaf Berli and Frank Carius tell me that Ihub's
Connect2Exchange is a very good MHS client and you should consider
them for additional MHS utilities. It's a fine compliment to the MHS
services included with NetWare servers.

Note to Terry: I still didn't appreciate you writing me a second
time... I had to repost the FAQ in March because of other tech details
and didn't have the chance to include your info. Please give me a
chance at least.

* 10.2.6. ...VIM (cc:Mail) mail?

There's a cc:Mail client for Exchange at under the title ConnectWare for
cc:Mail. They have a 30 day trial version available for download and a
commercial version. You also need updated VIM .DLL files, which you
can get from Lotus via ConnectWare's site. From what I read about it,
ConnectWare for cc:Mail is a proper Exchange client, with Remote Mail

* 10.2.7. ...Microsoft Network mail?

MSN Setup automatically adds an MSN mail client for Exchange, and you
can grab user lists off MSN directly, and store local copies.

If you already have BillNet software installed, you will have a
"Microsoft Network Online Service" client you can add to your
Exchange profile. It grabs your user info from the rest of
BillNet, so there's no additional setup needed. This is pretty much
the easiest client to set up.

BillNet Mail lets you send to BillNet or Internet addresses, so when
you create address book entries and you use both BillNet and Internet
Mail, make sure you select the type of Internet Mail address you want
to use. Your least expensive bet is to always use direct Internet
Mail, rather than Internet Mail via BillNet, if you have a choice.

* 10.2.8. Voice Messages? (Microsoft Phone)

Yes it's real. Sue Mosher confirmed it for me and others have heard
about it, and you can also read about it on Microsoft's web site if
you do a search on it.

MS Phone is a voice mail add-on for Exchange that will receive voice
messages and store them as .WAV attachments in your Inbox. You can
also call your voice mail box from another telephone and have MS Phone
play voice messages back. And here's the real killer: it will also
read off the headers of any non-voice messages, like your regular
E-MAIL and faxes! It does this with a voice synth included with it.

Alas though... MS Phone only comes with the newest voice modems (Phone
Blaster from Creative is one of them). The rumor mill suggests that MS
will ship it with the next Office 95 release, though. Personally I'm
hoping for it to come out as a retail product so I don't have to
endure Delrina CommSuite. Thphth.


Subject: 10.3. Remote Mail basics for MS Mail, Internet Mail, CIS Mail, and Microsoft Network Mail users

If an Exchange client supports Remote Mail, it will allow you to work
interactively with your mail server. This means manually logging in,
hand-selecting the messages you want to move, copy, or delete, and
then transferring.

Normally, when you select "Deliver now using..." or if you set up your
client for a LAN or other continuous connection, it runs the chosen
service, logs in, moves all of your mail from the server to your
Inbox, transmits anything in your Outbox, then disconnects. This is
quite blatant and quite efficient. Remote Mail however, in the same
Tools menu, lets you fully control mail delivery, provided you enabled
Remote Mail in your clients.

NOTE: In the original Exchange product, you had to use several buttons
(Connect, Update Headers, Transfer Mail) to complete a remote task.
The Windows Messaging update combines these three buttons into one
(Transfer Mail). This one click will send anything in your Outbox,
download anything you marked in the headers list, and update the
headers list, all at once. It will NOT copy, move, or delete mail
unless you explicitly marked any mail for doing do. This is much
simpler and it takes nothing away from Remote Mail functionality!

In MS-Mail, using Remote Mail depends on your connection type. You can
set different Remote Mail options for LAN and for Dial-up networking
sessions, so if it's on the LAN it'll work one way, and if it's on a
phone line it will work another. You will only get a Remote Mail
choice for MS-Mail if you enabled it for whatever your current
connection is. Slow machines will benefit if you enable Remote Mail
for LAN connections, as the mail checks eat up processor time and load
down the system.

Internet Mail only has one place for defining the Remote Mail
behavior: The Connection tab in Internet Mail properties. You either
enable Remote Mail, or disable it and check for mail every so often
(15 minutes by default). The latter works best if you have a POP3
server right on your LAN, otherwise, keep Remote Mail enabled. You can
always do a Deliver Now if you want to do a batch mail delivery.

CIS Mail always has Remote Mail enabled, but you can instruct it to
dial out and check every so often as well.

BillNet (TM) Remote Mail is also always enabled, and it will log you
in to BillNet when you perform a delivery, either using Remote Mail,
or Deliver Now.

* 10.3.1. How can I keep mail on the server?

Enable Remote Mail for whatever client you're using. This will let you
view all the mail in your server by selecting "Update Headers", and
hand-select pieces of mail for copying, moving, or deleting.

To keep mail on the server, select the option "Mark to receive a copy"
rather than "Mark to receive".

Remote Mail always keeps a local copy of the mail list, so you needn't
be attached to the server to maintain your list. It will attach to the
server only if you tell it to, or if you perform any transfers, and it
will update the list whenever a transfer occurs. It distinguishes read
mail from unread mail by bolding unread mail.


Subject: 10.4. How can I keep a separate Inbox or address book for each user? (Exchange Profiles)

Say you send MS Mail and Internet Mail from work, but you want to use
the same copy of Exchange (and the same machine) for you home Internet
Mail too. You can't load multiple copies of Internet Mail in one
profile, but you can create a second (or third, or fourth) profile,
add Internet Mail to it, and use different settings. All Exchange user
settings go in the active Exchange profile.

To make a new profile, bring up Inbox properties and hit "Show
Profiles". Then select "Add". The Inbox Setup Wizard will run a second
time, prompting you for a new profile name, and prompting you through
all the setups of all installed mail clients. You can enable or
disable whatever mail clients you wish. Then, when you get to the
Personal Address Book and Personal Folders setup screens, be sure to
specify a unique filename for the address book and mailbox, different
from any previous profile. The wizard will create new files for you if
they don't already exist. You CAN use the same address book (.PAB) and
mailbox file (.PST) in multiple profiles, but why cause confusion?
Then, in Tools/Options within Exchange, enable "Prompt for a profile
to be used". This way when Exchange runs, you can choose the profile
to run.

You need to exit and re-start Exchange to swap between profiles. Be
sure to allow it to completely exit (at least wait until the fax icon
disappears) so it logs off from the services in the first profile.

Profiles are cool for Exchange-enabled apps, because the apps will
store their user settings per-profile. Internet Idioms, for example,
can keep a unique signature for each profile. Schedule Plus for 95
also keeps unique schedule books and contact lists per profile. You
don't even need to have a mail client; a profile only needs the
Personal Folders and Address Book services.

Exchange stores profiles in the user portion of the Registry, so
User Profiles apply here as well. Each user can have their own
set of Exchange profiles, of if you don't want to be bothered with the
"Prompt for profile to be used" requester, use a single profile for
each user. This is especially useful of you have roving users that use
Schedule Plus for 95; if you keep the schedule and message files in
your home directory, all of the books will follow you around the
network. Now that's cool.


Subject: 10.5. Quick background on the Personal Address Book

If you want to make up that bulk mailing list or that broadcast fax,
here's where to do it.

Hit Tools/Address Book and hit the blank card button (or File/New) to
create an entry. The entries end up becoming a contact database of
sorts, complete with full addressing should you choose to fill in all
the blanks for each person. Then, when you send letters, you can add
names from this address book directly.

The most important entries to add to a new entry are the Name and
E-MAIL address. The name entry shows up as a "friendly" name, but
there are lots of spaces to fill in (like home mail address, work mail
address, home & work phone & fax numbers, etc).

The E-MAIL address actually has two components; the E-MAIL type and
the E-MAIL address. Examples of Exchange E-MAIL addresses include
[FAX:+1 (604) 555-1212] and []. You specify the
address type when you create a new entry, so you don't need to
memorize the bizarre formats I gave examples for, though they do work
in the TO: boxes of letters.

One special type of address book entry is the "Personal Distribution
List", which is where you create groups of people to mail to. These
groups can contain any number of people from your address book, even
with different E-MAIL formats. To create a distribution list, first
create all the entries you want in it, then create a distribution list
and add the entries to it. When you send mail, use this distribution
list as the destination address.

MS Schedule Plus for 95 uses a similar address book for contact
management, so be sure to fill in all the blanks when making up
entries. This is actually another good reason to stick with Exchange;
when you do get MS Office you will already have a powerful contact
manager with a list of contacts ready to use. To make the Schedule+
contact list match the Exchange address book, visit Microsoft's
"Application farm" which has this page
schedaba.htm). Thanks to Sue Mosher for this one!

A better Schedule+ address book service exists at which completely
REPLACES the Exchange address book service. Now you can keep ONE
contact database for both Exchange AND Schedule+ (Makes me wonder why
MS didn't do this in the first place!) Actually it can co-exist with
the personal address book, but I didn't see anything preventing you
from removing the PAB if you choose!

Other Designed for Win95 apps will look for the address book for
their own purpose (like Word 7's cover letter wizard).

* 10.5.1. How do I import entries from other databases into the
Address Book?

Exchange can only directly import address books from the original MS
Mail. Sue Mosher's web site (
contains many programs that can import (and export) entries into the
personal address book.


Subject: 10.6. Top ten misconceptions about Exchange

10. Exchange is a pig (OK so it's 4.2 MB, but that includes all the
interface, remote mail, and address book! I'd like to see you run four
mail programs and a fax program all at once in less than 4.2 MB)

9. It won't work with Win 3.1 Mail-enabled apps (Yes it does. Apps
call MAPI.DLL to send mail)

8. It requires Win95 networking to work (Not if all you're doing is
faxing or CIS mail)

7. It won't work with MS-Mail Remote (OK so it won't. But it does work
with dial-up networking and the regular MS-Mail server, so use that

6. It's a poor Internet Mail client (Grab Internet Idioms and
stop bitching)

5. It won't work with MS-Mail shared folders (Download the
Exchange Update to fix)

4. You need Exchange to run Schedule Plus for Win95 (Not. Only for
workgroup functions)

3. You need Exchange Server to use it (Not. Exchange Server is a very
different beast)

2. No one's writing clients for Exchange (well... Microsoft's writing
clients... heh heh... just keep bugging software vendors, and visit
Angry Greycat Designs)

1. It's only MS-Mail re-vamped (OK, but it's DRASTICALLY re-vamped!)


Subject: 10.7. Exchange Wish List

IMAP4 client (With optional folder store on the mail server, a'la

Nicer Internet Idioms installer (Grab Anthony's installer kit from

FidoNet point client (Store echoes as external folders a'la MS-Mail,
send and receive echo mail)

Quicker fax manipulation (Actually it's not bad, but I'd dump the
E-MAIL format option for more speed; set the format to "Not Editable")

Exit QUICKER! For some reason, an Exchange component (MAPISP32) stays
resident for up to 30 seconds after exit!


Subject: 10.8. Exchange's other names, incarnations, versions, etc

* Windows Messaging: This is a 3 MB update for Win95; it already
comes with NT 4.0. It replaces all of Exchange's components
including Internet Mail, and provides most of the bug fixes. You
should still get the Cover Page update, and read Sue Mosher's
FAQ if you use MS Fax and want to use this update.
* Exchange Server Client: This is a massive 9 MB download that MS
could've easily packaged up and sold, but instead decided to give
it away. This is the same client that MS ships with Exchange
Server. It installs into the exact same place as the built-in
Exchange (which means far less confusion for Win95 users), and
includes much of the functionality provided by Internet Idioms.
* Microsoft Outlook: A replacement front end for Exchange. This
ships with Microsoft Office 97. It combines Exchange and Schedule+
into one interface, and includes a very nice add-in manager which
lets you disable troublesome extensions, such as Internet Idioms
(which doesn't work with Outlook, by the way). I haven't seen much
of this, but it does appear to turn Exchange upside-down and
inside-out. Anthony has most of the answers in the Outlook 97


Subject: 10.9. How to get the spell checker to work

Early versions of Win95 had some kind of spelling checker options
built into Exchange, but these never worked. These options require a
spell-check subsystem, such as the one included into MS Office 95, MS
Works 95, and other MS products featuring spelling checkers.

Normally, if you install a Designed for Win95 app that includes a
spell checker, it adds the needed Registry entries to enable spell
checking in Exchange. Some installers don't do this, however. MS's KB
article Q137178 describes how to patch your system to include
spell check capability. Thanks to for pointing this to me.

= I am Gordon of Winterpeg. Junk mail is futile. Post MakeMoneyFast =
= Find out why: Or eat pink meat from a can =
= World's best computer: they're both the same =
= Windows 95 FAQ: =

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