Hi Tim,
I hope this email finds you well.
I wanted to reach out to you to see if you were in town this week. We have our product specification oral presentation this Thursday, April 3rd for the Butterworth competition and we're finalizing the time of our presentation. For myself, I prefer later in the day, sometime around 4pm, but I'm flexible to move it earlier for the rest of the time. We'd really like you to be there, and hope you'll be able to make it.
We'll send you another email when we've finalized our time schedule.
Thanks!
Regards,
Joe