First Newsletter
ClubAssets Team
C L U B A S S E T S N E W S & I N F O
June 13, 2007
Welcome to ClubAssets first newsletter,
It has been an exciting few months since we launched this service for
Clubs and Associations and so far we have had an incredible response.
Items in this Newsletter are:
* GuidesWA / ClubAsset joint press release
* Asset Taxonomy improvements
* Upgrade/s in the works
GUIDES WA FOCUS ON IMPROVING UTILISATION OF ASSETS
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New software enables Guides WA to better manage existing assets,
using ClubAssets.com's online asset sharing solution
FOR IMMEDIATE RELEASE: 2 April, 2007
PERTH, AUSTRALIA - Guides WA announced its selection of a new
online asset management and sharing solution for management of their
extensive asset base, consisting of over 5,000 items held at 400+
sites in Western Australia.
In announcing the choice, Guides WA Finance Manager Eugenie Stockman,
explained, "We were looking for a flexible package with lots of
potential for adaptation down the track. The asset sharing system
developed by ClubAssets delivered us a large capacity, technical
program which will serve us well into the future."
"As you might expect from an established and active organization,
Guides WA has an extensive set of state-wide assets, including
buildings and vehicles, which need to be registered and tracked. As
well, our resources include training programs, skill sets and training
documentation, memberships and a variety of equipment which is used by
thousands across the state, in metro and regional areas. We needed a
single rigorous program to manage these assets."
"ClubAssets' package allows internet based access for all our members
and will provide continuity of recording for insurance and maintenance
purposes. This will be helpful for our forward planning and budgeting
and will also provide more flexibility with our current assets.
Ultimately our administration workload will be reduced."
The ClubAssets.com solution being implemented includes 24/7 online
access via standard browser functionality with no software
installation required, invitation only based network membership,
sophisticated reporting capability, email alerting for equipment
return reminders, warranty expiry and scheduled maintenance activity.
At the same time it delivers most of the benefits of a standard asset
register, including purchase information, serial numbers and details,
across multiple users and locations.
"The asset sharing software will support planning and maintenance
programs and will enable sharing of resources amongst Guides, with an
optional tool for lending resources to community organisations such as
schools, local government and community groups. Better use of our
resources means better economics and reduced impact on our
environment. All in all, a sustainable solution."
Andrew Venn, Director, CYNF Pty. Ltd. said: "There are many groups who
would find this package useful and timesaving, including schools,
hospitals, volunteer based agencies. The ClubAssets.com application
provides organizations with an edge in the way that they can use
assets more effectively and provides opportunities for asset sharing
for the benefit of all."
Pictured is Eugenie Stockman, Guides WA Finance Manager, reviewing the
new asset sharing program with technical developer Gordon Dunbar,
Director, CYNF Pty. Ltd.
About Guides Western Australia Inc.
Guides WA is renowned as Western Australia's premier female
organisation focused on the development of young girls and women into
competent and confident individuals that play important roles in
family and community. Through Guides Australia, Guides Western
Australia is linked to over ten million members in 144 countries. For
information, visit www.guideswa.org.au
About ClubAssets.com / CYNF Pty. Ltd.
CYNF Pty. Ltd. trading as ClubAssets.com has built an asset sharing
system aimed at the not-for-profit community based organisations.
ClubAssets.com enables organisations to harness the idle capacity of
their existing asset base before considering the need to purchase or
rent. ClubAssets.com facilitates the convergence of head office
governance obligations typically associated with standard asset
registers, with the ability to administer the borrowing and lending
process associated with utilizing the idle capacity of existing assets
that can be used by others within a given network. ClubAssets.com
helps customers leverage existing and new social networks to achieve
superior asset management results. For more information visit the
ClubAssets.com website at: www.clubassets.com.
ASSET TAXONOMY IMPROVEMENTS
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A review with GuidesWA of the existing Asset Taxonomy highlighted a
number of issues. A new revised taxonomy has now been created that
has two main tenents:
1. Universal / common language and wording to categories which
will enable better sharing across groups and organisations.
2. Functional Based groupings so that individuals that are
planning a particular activity do not have to jump around
the tabs and categories too much.
>From time-to-time we will make some modifications to this taxonomy,
by inserting additional categories where necessary. We will keep you
abreast of these through this newsletter.
For a copy of our discussion paper on ClubAssets' taxonomy please
download the zipped Powerpoint presentation here:
http://clubassets.com/component/option,com_docman/task,doc_download/g...
If you are experiencing any difficulties with our asset classification
and grouping structure please do not hesitate to contact us on
sa...@clubassets.com or call Andrew on 0411 888 629.
UPGRADE/S IN THE WORKS
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Two important upgrades are currently in the works for completion as
soon as possible:
1. Asset upload from Excel spreadsheet
2. Hourly booking functionality
We will keep you posted as to the progress on these changes as we go.
Well, thank you for your time
Best regards,
The ClubAsset Team