Initiation Proposal for CLN Planning Session

[Jay Blas Jacobo Cabrera]

Hey Heather,

Me and Mel have agreed to the planning session.  So I just want to make sure that you are on board for the CLN Planning Session, and then we will get going with that.

Look over the proposal and vote by email or directly on the pad: http://piratepad.net/PrepFor1stCLNplanningSessionStartedMay25th2013

Its no big deal though.  I've been pretty busy with everything else.

Jacob

Totally agree about growing slowly and steadily in the beginning stages :) 

Yes, I agree on starting the planning session. I'm teen-sitting all next week 6/24-6/28 (2pm-8pm) so just those times won't work. Also, Ben is finally visiting me from 7/1-9 (yay!) so I'll be going camping, doing nature and family activities with him, but we can definitely work during those days if we coordinate a time in advance.

We should check in again soon! Hope summer's been off to a good start for you. 

Mel

Initiation Proposal:

Proposal to Initiate the 1st CLN Planning Session 

using all forms of communication & decision making?

More information about Planning Sessions: http://piratepad.net/PlanningSessions

 

Start Date: 1 week after initial agreement for Initiation

Durration: 2.5 months unless changed

Primary Communication sytsems: Pads, email List, at least 1 conference call, and 1 in person meeting beteen board members

Draft Desired Outcomes: 

• Get our legal paperwork in order

• Get our finances in order

• Update our Bi-laws and Articles

• Initiate some new programs and projects for grants and fundraising

 

Draft Topic Items / Agenda

Set UP:

1. Agreement on Initial Planning Processes Inititation

         Basic understanding of all forms of planning, communication, documentation and decision making.

2. Basic Life Necessities Matrix

Draft topic Agenda

    CLN Items

        3.   Board Positions

        4. CLN Strategy (CLN By-Laws)

        5. CLN Purpose (CLN By-Laws)

        6. CLN Budget

        7. Digital Storytellers & Fiscal Sponsorship Policies

        8. Annual Minutes

        9. Taxes

        

10. End First Session and auto initiatiate WRAP UP

        for a durration of 3 weeks

•     Review

•     Doccumentation

•     Next Steps

•     Evaluation

11. End 1st Session Wrap UP and initiate Post Follow UP from 1st Planning Session

    for a duration of - 3 weeks+

12. Auto Initiate "In betwen time"

On Fri, Jun 21, 2013 at 5:34 PM, Jay Cabrera <highes...@aol.com> wrote:

Yay!! Thanks.  I'm excited too. It's all about growing slowly and bringing a core group together, but make sure the foundation of involvement is a few clicks that doesn't take more than a few minutes. 

Microsoft office could be great. I currently only have numbers and pages.  Lets check in soon. :)

Not sure if you and heather have agreed to the planning session, but as soon as you do we should meet up and make some progress on the non-profit. :)

Thanks so much!!

J

On Jun 21, 2013, at 4:49 PM, Melissa Vo <mel...@gmail.com> wrote:

Hey Jay, 

I just reviewed this email with the attachments/links and I think it all looks fine. Regarding the WCTC email - thanks for sharing it with me. I realize it's a draft, but just want to make sure you run a final spellcheck before you email it, and also suggest that since it's been a long time, maybe you might want to start it with a brief 2-3 sentence org overview.  I believe that you'll be able to get a core group of dedicated of people to move forward from this email, and that's really exciting!!!

Also, do you have or want Microsoft Word? If not, I recently bought a 2013 license that should enable me to share it with up to 4 more computers - let me know if you'd like it because it includes Word, Powerpoint, Excel and Outlook (Macs or PC versions). 

Hope all is well with you, talk to you soon :)

Melissa

♥ Melissa T. Vo 

e: mel...@gmail.com

m: 917.456.2040 

skype: melissatvo

aim: melissatvo

On Wed, Jun 19, 2013 at 11:03 PM, Jay Blas Jacobo Cabrera <j...@wc.tc> wrote:

Hey Mel,

I have been working on this for so long, and I think it is finely ready to launch, for at least the preliminary launching, which involves outreaching to past volunteers.

So here is the deal.  I have gone over all of this with heather, so as soon as you approve all of this, then we are ready to launch, although we will still have an official proposal on the CLN Board list serve.

Once approved, the launch is a soft launch and only consists of email and contacting existing volunteers to get help and see if they would like to fill some of the open positions.

So this is what you need to approve:

1. The CLN HR Positions
        http://piratepad.net/CLNhrPositions

2. The CLN HR Budget
 https://docs.google.com/spreadsheet/ccc?key=0AhUWaFLsv6oJdDdLaExjeVFaMTE4Z09rZGxQUTN0N3c&usp=sharing

3. Jay's CLN Contract
        https://docs.google.com/file/d/0BxUWaFLsv6oJbUo2b2JyTzR6YnM/edit?usp=sharing
        In the CLN budget, I am paid for supervising roles, but all administrative roles will be paid through BJC for now since we do not have much money and it is better not to pay myself thorough the non-profit.

4. Outreach Email to WCTC & GAN Past Volunteers: Link to Draft Email:http://piratepad.net/ElectionsMessaging

        You don't necessarily have to approve the email, but since you have helped me so much with the WCTC in the past, since I'm sending it to WCTC volunteers, it would be great if you supported it.  Most of all, getting some feedback on the message and editing would be great.

I'm very excited about this because it is a unified approach to outreach, fundraising, and recruitment.  This is the first step towards getting more help and moving forward.

Also we need to approve those other proposals, that I haven't herd back yet.

I can't wait to talk and check in, Its been a while, but I've been working hard on all of this, and am hoping my hard work will begin to pay off.

Thanks so much,

J