Yingchao,
For the sake of assurance, somebody needs to check the availability of the site and needed facilities one day before the event. As I will be away between 01/21 and 02/03, it is safe to have somebody, who I can reference to Collen via email just in case of contingent needs or emergency closure due to inclement weather during that period.
Any volunteer? :=)
Shumin
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