How To Download View-only Teams Meeting Recording Video From Sharepoint
Lang Nunnally
For non-channel meetings (chat meetings or non-channel meetings), the recording will be stored in the Recordings folder in the OneDrive directory of the person who started the recording.
Note: Only the organizer of the meeting and the person who started the recording will be able to edit the recording. But everyone invited to the meeting will be able to view the recording.
If you were part of a scheduled meeting, go the Details tab of the meeting event in your Teams calendar (double click on the calendar box to see the Details tab) and select the recording.
If you weren't the person who recorded or organized the meeting, you can still share the recording with people weren't invited to the meeting. However, the meeting organizer or the the meeting recorder will need to approve your share action before other people will get access.
If multiple users are participating with laptops from the same location, Teams will notify user that another Teams device has been detected nearby and is already included with audio in the current meeting. Teams will automatically mute other microphones that joined when a user's audio is already on and in use.
This is part of the longer term roadmap for Microsoft Stream. Whilst video content can be uploaded to Stream Classic, this service will be retired completely in March 2024. Our Teams meeting recordings however, have been automatically stored in SharePoint or OneDrive since July 2021. Any video content remaining in Stream Classic which needs to be retained can be migrated and we're working on plans and support for content owners to help them decide which videos to retain.
Microsoft state that they are making this change as a part of larger changes to Microsoft Stream. Moving automatic upload of Teams meeting recordings to OneDrive and SharePoint will make it easier for users to share recordings with external users. The change will also better integrate Teams, SharePoint and OneDrive, and bring compliance-based document management and simplicity for our users.
Whether the recording is saved in OneDrive or SharePoint depends on if the meeting was scheduled as a channel meeting or not. Note that this process is automatic, and administrators cannot change where the recording is saved.
Your video will play on the video player of OneDrive for Business (non-channel meetings) or SharePoint (channel meetings). If you are the owner of the video, or if you have granted permission for others to download the video, you can also download the video from OneDrive or SharePoint in order to view it.
To have captions and transcripts be available, make sure that transcription starts when you start recording your Teams meeting. If transcription does not start, click "More options" on the meeting bar and select "Start transcription".
All Teams meeting recordings are automatically stored into Stream on SharePoint since July 2021 and this is our default platform if you navigate from the Office 365 web portal. If you uploaded videos to Stream Classic, those will be available for migration before March 2024 - ISG Apps Service Management are currently finalising our process to support you with this and resources will be published in November / December 2021. This will give content owners three months to save their video contents to keep in Stream on SharePoint.
This podcast episode explains view-only\u00a0attendees feature Microsoft Teams meetings. It explains how to allow up to 10,000 view-only attendees in Microsoft Teams meeting, how to enable\/disable view-only experience, current limitations of feature, etc.\nThis episode is also available as a blog post at: https:\/\/ganeshsanapblogs.wordpress.com\/2021\/02\/22\/microsoft-teams-meetings-to-support-view-only-attendees\/","title":"Microsoft Teams meetings to support view-only attendees","image":"https:\/\/d3t3ozftmdmh3i.cloudfront.net\/production\/podcast_uploaded_episode\/16027167\/16027167-1624381866244-135ec4a558bb6.jpg","guid":"e10637f7-a242-45fb-aa4b-10c826b2225e","publish_date":"2021-06-22T17:10:59+00:00","duration":"03:44"}],"playerId":"jetpack-podcast-player-block-763-2"}Microsoft Teams will soon support up to 20,000 meeting attendees as view-only participants when the attendee is accessing a meeting via a Teams desktop application (Windows or Mac), Teams on the web, or Teams mobile (Android and iOS). This feature applies to those with E5, E3, A5, or A3 licenses.
When the capacity of the main meeting has been reached, the meeting organizer and presenters will see a banner informing them that the meeting capacity has been reached and that new attendees will join a view-only attendee.
In message center MC230505 (updated February 18), Microsoft makes the important clarification that the only person allowed to download a recording for a personal chat or meeting is the owner. Everyone else is assigned view-only permission to the file.
A change due to roll out in early April and finish in June will block users with view-only permission from downloading the file. Only those with edit access to recordings can change the permissions to allow others to download the files. The change is described in Microsoft 365 roadmap 70543. Organizations cannot override the assignment of permissions to meeting recordings or the way the permissions work.
This is important because the Microsoft 365 Groups access model which underpins Teams dictates that team members have equal access to group resources. The simplicity of the Groups membership model makes it easy to understand, but sometimes its lack of granularity is regrettable and forces change, such as the introduction of private channels in Teams to support confidential access to resources for a subset of team members. Because team members enjoy the same level of access to group resources, they have edit permission for meeting recordings stored in the document library of the SharePoint site owned by the team.
The devil is always in the detail. In this case, Microsoft recommends that organizations do not use channel meetings to discuss confidential or sensitive information. The reason why is simple: if you do, any team member can access files shared in the meeting or download the meeting recording, which is probably not what you want to happen with sensitive material.
Microsoft Stream videos can appear automatically among your videos, such as from a recorded Microsoft Teams meeting. Or video files can be added manually via uploads from your device. As the owner of your videos, you control the permissions for watching (and modifying) your videos.
In a previous update, I discussed the change of the Teams meeting recording location to OneDrive for Business and SharePoint Online instead of Microsoft Stream. With this update, Microsoft is improving on that feature:
As part of the New Stream experience, new Teams meeting recordings will be stored in your OneDrive for Business and SharePoint. Based on customer feedback we are enhancing the feature so that these recordings are not downloadable by those with view-only permissions, and that those permissions be set by default.
Teams Meetings recordings: Any Teams meetings recordings made starting in Fall 2022 are already saved in your OneDrive (for chat meetings or meetings scheduled from your Outlook Calendar) or your Team's SharePoint site (for channel meetings). Those can already be opened directly in Stream (on Sharepoint)- they do not need to be downloaded.
Captions for Teams meeting recordings will be available during playback only if the user had transcription turned on at the time of recording. Admins must turn on recording transcription to ensure their users have the option to record meetings with transcription.
Transcriptions are controlled by a combination of a per-organizer and per-user policy. This setting controls whether captions and transcription features are available in a meeting and during playback of meeting recordings. The person who started the recording will also need transcription enabled for meeting recordings to have a transcription. Transcription is disabled by default on the Teams global policy.
Microsoft introduced a meeting recording auto-expiration feature in Microsoft Teams in January 2022, which eventually became generally available (GA) in March 2022. The auto-expiration feature automatically deletes Microsoft Teams recording files stored in OneDrive or SharePoint after a pre-set period of time.
Teams meeting recordings are available for 120 days (start of semester to the end). This guide shows you how to download your Teams meeting recording(s) for offline use. However, ITS recommends to simply change the expiration date of your media, all content is accessible in the Stream (on SharePoint app), OneDrive, or can be accessed in Teams.
Microsoft is retiring its Stream (Classic) video hosting service and it will be replaced by a new experience, Stream (on SharePoint). Stream (on SharePoint) is built right into apps across the M365 cloud service and allows users to upload their videos directly to SharePoint Online, Teams, or OneDrive. Simply upload videos to any of these services, just like you would with any other file, and you will be able to view, share, and create transcriptions for your videos. Use the new Stream (on SharePoint) start page at to see all your videos and meeting recordings stored in M365.
Recorded Teams meetings are no longer uploaded to Microsoft Stream automatically. Recordings will be available in Teams channels or meeting chats (shortly after the meeting ends) for a short duration only, before being deleted. If you wish to keep a recording long-term, content will have to be manually downloaded from Teams and then, if required, uploaded to Stream. Further specific guidance on uploading Teams meeting recordings to Microsoft Stream can be found by accessing the following link; uploading Teams meeting recordings to Stream. The following link for how to also add a Stream tab in Teams may also be of use; add and use a Stream tab in Teams.
dca57bae1f