***In a nutshell, what I propose is that all non-consumable tools/equipment left at the space be accounted for in the form of a lease between the space and the member.***
Lately, there have been some serious issues with tools owner by members left at the space. I've had what I think is the solution for a while, but I've not had the time to put it together and write it up nicely.
Some talking points:
-Having a lease makes it explicit whom is responsible for supplies, maintenance, repairs, upkeep. Let's face it - tools at the hive often break and it's critical to know who is responsible.
-Having a lease guarantees that the lessor (the space) is guaranteed access to the tool for a specified period of time and that members will not remove them at a whim.
-If the space buys supplies, repairs or improves equipment, having a guaranteed term ensures the space can benefit from money it invests in a piece of equipment
-Equipment can be leased for money in the event that members do not want to donate / let the space borrow for free
-Equipment can be leased for a penny in lieu of donation / letting the space just borrow stuff.
-If we stick to this, all tools at the hive will be available for use by members in a clear, known manner. There will be no more fiascos where equipment is stuck in the space with questionable ownership and taking up space without being useful and available to members.
-While I've modeled the examples off materials currently in use by other companies/entities, it probably would be worth having an attorney review this if we're going to stick with it.
I'm going to attach two documents:
2. A specific lease for the Monoprice 3D printer I currently have on long-term loan to the space
Cliff notes for MY proposed lease of Monoprice 3D printer currently at space:
6 month lease from 1/1/17 to 6/30/17, $0.01 (yes, a penny), Hive has buyout option for $100 at end, I'm responsible for installing/removing, hive not required to train/certify (for me / lease purposes, at least), equipment offered in good condition, hive13 responsible for maintenance, hive13 not responsible for replacement in event of total loss, 30 days notice to terminate, automatic monthly renewal of agreement at end unless notice of termination given.
I would like several things voted on:
1. Adoption of my specific lease
2. Approval for policy requiring any tools valued at more than $100 or specifically requested by COO or area warden not owned by Hive13 be covered under a lease.
3. Adoption of the general equipment lease proposed, pending review by an attorney.
4. Approval of up to $150 for attorney review of agreement
I expect that there needs to be discussion of this and so I request that this NOT be brought up for immediate vote. I was thinking at least two weeks be allowed for discussion prior to a formal vote so that comments and revisions can be made, if deemed necessary.
-D