minutes

[Lucy Silverio]

March 22 Meeting of Chelsea Soup - Looking forward to APRIL 15th SOUP

Present:Deb, Mully, Lucy, Carolyn Planning of April 15th Soup.
Deb Facilitating
Lucy writing minutes

Need volunteers to make and bring deserts.

March soup fed about 50 people.
Cost of food was approximately 3.70 per meal including the donations.

Money collected $473
Micro-grant winner Nick Ringe got $225
Groceries and administrative copies $185

10% was kept toward buying groceries for next month and more money came
in with the selling of the leftovers.
$63 is now in grocery fund for April Soup

People coming to the soup were generous, most gave 10 many gave 5 and
some gave 20.

Discussion of the benefits of previous soup connecting people with ideas

Of the 4 grant recipients there has been follow up on three of them.
Micro grant winner Nick Ringe has been posting pictures of wild edible
plants and writing detailed descriptions of what to do with them on WIld
Washtenaw a Facebook site.
Bernadette of Chelsea Community Kitchen contacted Chelsea Soup about
getting in contact with both Marsi Darwin with the Waterloo business
trail and Jill from the Time bank, transition town, the wellness
coalition and also Trinh from the Senior center are interested in
working with the idea.

For the soup to be sustainable beyond the first three months we need
volunteers to step into administrative and leadership roles.

No soup in May all Sundays at the center are taken except Mother's Day
and too many people including the soup volunteers have plans for that day.

June 3rd proposed date for Soup after the April Soup. Carolyn will
check the date and get back by March 27.

We had many many amazing hard working and smart volunteers at the last
soup. Doug Worthington and Francis Holland neither of whom had even
signed up worked very hard to help out.

Mully gave list of people who showed to Lucy to be typed into an email
data base.

The group agreed that we want to FOLLOW THE RULE OF THE WOODS and leave
the Michigan Friends Center at least as clean and if it is dirty-
cleaner than when we found it. Carolyn will look for a list of cleaning
tasks for the center and send it to Lucy.
We are looking for a volunteer to be the cleaning czar to organize
volunteers at clean-up.

Lucy will write up list of volunteers from request sheets put on tables
at last soup.
50 people at soup

Lucy will contact Linda Meloche about putting up posters/flyers

Food for April 15th soup
potato leek
lentil mushroom spinach

cornbread
salad

Jobs Administrative
Menu planning
Publicity-articles face book page flyers
Ticket creation
Ticket sales
Getting donations
Working the door
Write ups for the tables
Getting proposals
Ballot creation
Ballot counting
MC for event
Timer of presenters
Accounting
Volunteer coordination
Creating email lists of attendees and volunteers

Jobs beyond Administrative
shopping
set up
cooking
clearing
savories to desert switch
dishes
cleaning

Mully will facilitate the presentation timing at the April 15 soup. 4
minutes to present and 1 minute for questions with some but minimal
flexibility.

[kan...@aol.com]

Hi, all -- I checked the MFC calendar and the following Sundays are available in May and June:  May 6 (too soon?), May 13 (Mother's Day), May 27 (Memorial Day weekend), June 10, and June 17 (Father's Day).  The only Sunday in May that is NOT available is May 20.  June 3 and June 24 are also taken.

Sincerely,

Carolyn Holland

No soup in May all Sundays at the center are taken except Mother's Day 
and too many people including the soup volunteers have plans for that day.

[Lucy Silverio]

Hello everyone!

Thank you Carolyn, for getting back so quickly with the dates. I would
guess since June 3rd is gone that organizers will probably have the next
Soup after April 15th be June 10. Please weigh in Susan, Deb, Mully,
Carolyn??? Claire?

I am fine with the 10th.

No soup in May all Sundays at the center are taken except Mother's Day
and too many people including the soup volunteers have plans for that day.

That is what was said, (it must have been before you arrived), so I
typed it into the minutes. I guess what was meant was that three weeks
between soups feels too soon for the meal planning and cooking to be
considered, (having the soups be that close together would be difficult
administratively also) Mothers Day and the Sunday of Memorial Day
Weekend are taken with holidays, people have other plans, and the only
other Sunday is taken. June 3rd was picked since no Sundays in May worked.

If we do have the next soup June 10th, it is spaced nicely for new
volunteers to step into meal planning, head cook, and the myriad of
administrative jobs that need to be shared out for the soup to continue
beyond the first three months.

Soup volunteer,
Lucy

Adding to the administrative duties listed:
Holding meetings
Typing minutes
Organizing decisions about grant proposers
Contacting grant proposers
Writing thank yous to donors- eek! this has not been done yet for last
month. Susan could you send me a link to the write up that you put on
the table it would be nice for them to see that everyone who ate was
aware that they supplied donations.

[Joan Wolf]

Hi Soup admin team,

Might you consider holding soups in different venues?  I love the MFC, it's a really beautiful place but I think it might broaden the participation if locations varied.  Many churches in Chelsea have great kitchens, perhaps soups could rotate among a few?  I imagine people in the congregation of a host church might be more inclined to participate if the event was happening in their home.

Fondly,

Joan   

--

Joan Wolf, Secretary to Arun Agrawal and IFRI Administrator

School of Natural Resources & Environment, University of Michigan

International Forestry Resources and Institutions (IFRI)

4032 Dana Building, 440 Church St, Ann Arbor, MI 48109-1041 USA

IFRI website: http://www.umich.edu/~ifri

Phone (734) 764-9542  Fax (734) 647-5047

[Chelsea Soup chelsea.soup]

Dearest Joan,

What a great idea! Would you possibly be interested in working with the churches to organize soups in those venues? We have the first two and probably three soups pretty much set for the Friends center building which has been very kind in opening up the space to us for this purpose. One volunteer  has agreed to plan the menus and head up the cooking for the first three months of soups and another has agreed to do publicity and solicite donations for that period, but there is plenty of space for people to step in and need for people later to take over.  Many of the administrative tasks a phone number, logo, micro grant application forms, facebook page, email lists, google group are already established and so can just be turned right over to a host who wants to run a Soup or someone who can help administrate. The Soup is not a location or any set group of people there is no LEADER but rather a very small group working under the umbrella of an idea that they all believe in,  and a much larger group of volunteers on the day of the soup working, all trying to help other people (the micro-grant proposers) bring good ideas and actions to fruition.

Really love your suggestion and look forward to hearing more about it!

--
Chelsea Soup
Serving soup and funding micro-grants.

(734) 713-0107

[Meloche]

Hello Good Soup People!

Can you please take me off the distribution list by e-mail?  I am most happy to volunteer whenever you are in need of a "kitchen minion" for
a soup, but am not able to be involved in the admin. portion.  Thanks for pulling my e-mail from the list!  Linda

[Joan Wolf]

Dear Soup Admin,

Sure, I'll be happy to talk with Chelsea churches and other organizations with kitchens to see if they're interested in getting involved.  Looks like the earliest Soup to be in a venue other than the Friends center would be next fall. 

Joan