Meeting minutes March 3/1/2012

[Lucy Silverio]

Explanation-I wasn't at the meeting so this is mostly based on Carolyn's
notes but I have underlined things that have happened since or that were
not in the notes but seem pertinent.

Meeting minutes March 3/1/2012

Present Deb, Mully,Susan, Carolyn, Lucy's notes

Reports
Meeting on loose ends

Volunteers _
_/Should probably figure out what areas volunteers will be helping with.
Deb spoke to me on the phone about who was helping with the cooking but
I was outside and didn't write it down.

I had told Carolyn on the phone before the meeting and worked out with
Gonzalo for her to announce at the meeting that we would work at
cleaning rather then him helping with the cooking on the night of the
soup since no one had come forward to handle that, Deb and Mully are
also now planning on working till the end but after cooking beforehand
it makes it a very long day. /_
_
Joan Wolf-Susan will contact for help with set up
Claire Foley-happy to help with food prep and dishes
Linda Conrad-will help with cooking
Cynthia Worthington-would love to volunteer
Melissa Broadbeck and daughter Taylor-help with clean-up
Marie Stanyar 734 375-5011 contacted Deb will help with cooking

/Have been contacted since by

Linda Meloche
Rich Kiddo (needs transportation from A2 to be able to participate, but
would love to come and to volunteer) 734 769 7089
Jan Starr was planning on helping but then realized that the day she had
wrong day hopes to help in future
/
Food donations
Zingerman's will supply bread for first soup
Tantre offered squash and baby spinach
Chelsea Market offered to help-Mully did this

Set up- Susan will handle this

Grant proposals- So far none have come in. Lucy put out ideas if none
come in but it is agreed that it would be better if outside proposals
came in.
/SInce then two proposals have come in
1) Time bank in Chelsea
2) Giving Root-Edible Forest
and there has been other interest;

Diana Eyster said Harold might write one,
Susan said a waitress from Back to the roots was interested,

Helen Daily from Friends Lake is thinking about writing one/

Need to start writing bring cash on everything- /for the people who got
tickets on line I will make sure that they get an email telling them to
bring cash which so far are the only ones to have gotten tickets. We can
also start a list of tickets at the door
/
Caro will do grocery run Thursday or Friday- /Lucy and Carolyn discussed
bread. Deb and Mully bought the groceries except from the co-op
yesterday. They are planning to cook enough food for 60 people.

/Proposals and ballots
We'd like to take 300-500 out of grant proposal until we build momentum
/done- rewrote the proposal New Proposal attached. Have told proposers
that we hope to let them know if they are presenting by Friday /

Name tags?
How will voting work?
-Ballots
-Proposal identifiers

April 15 w/FLCC Ann meeting constraints
Cancel May???

Tickets

Like the idea of having an avenue other than Eventbrite for tickets.
Paper ticket or whatever
Mully says we need a noncomputer way.

/Tickets since
Friday-Talked with Carolyn about ticket issue
Called New Chelsea Market arranged for them to sell tickets
Ordered 25 tickets from web site and made a template for tickets
Made poster regarding ticket availability at the Market
Made tickets and posters at Copy Shop
Took tickets and several copies of edited proposal form to New Chelsea
Market
Put up a couple posters
Saturday or Sunday
Susan edited poster (added essential information location, date, and
time) and planned to put some up. Poster attached if anyone wants to put
some up.

Ticket Sales
24 tickets sold on eventbrite
25 tickets available at Chelsea Market as of this time non are sold
Deb and Mully are planning on getting 5 tickets but have not yet gotten
them
So in conclusion at this time 29 coming to Soup not including other
volunteers who have not yet gotten tickets/

Next meeting proposed for March 15th
no facilitator decided except not Mully, Susan, or Carolyn

[kan...@aol.com]

Pat Micks responded to my MFC e-mail about the event; she's going to try to make it; occurs to me that she might be a possible ride for Rich Kiddo in the future.

[Lucy Silverio]

Great! I don't think it would be too late for her to give him a ride
this time. He wanted to volunteer but if he can only come he was also
interested in that here is his number

734 769 7089 he lives at SUNWARD Housing

Please remind Pat that if she is going to come
she should go on eventbrite and get a ticket
once again the link is

<http://chelseasoupmarch.eventbrite.com/> <http://chelseasoupmarch.eventbrite.com/>

Thanks for sharing!!

[kan...@aol.com]

I hesitate to try to hook them up this time because she wasn't quite sure whether she could work it in.  And I did send her to eventbrite!

[Chelsea Soup chelsea.soup]

Good job!

--
Chelsea Soup
Serving soup and funding micro-grants.