2017 CPOA Board of Directors
Officers:
President: Barbara Brady
Vice President: Jim Vance
Secretary: Paul Perry
Treasurer: Jeff Lutz
Area Representatives:
Area 1: Karen Conover
Area 2: Linda Turri
Area 3: OPEN
Area 4: Jane Stirniman
Area 5: John Dilley
Area 6: Suzanne Shull
Area 7: Fred Rice
Area 8: OPEN
Area 9: Chris Anderson
Area 10: Carrie Zachry
Member at Large:
Darlyne Johnston
Class B Trustees:
Bob Jeffrey
Hugh Butler
Jim (Jamie) Klingensmith
Bill Neches
Affiliates:
Richard Parlato
POWR (Property Owners Who Rent)
John Ford
Public Relations
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Spring Newsletter
Spring is here and soon the 2017 Chautauqua Season will begin. As we each make our pilgrimages back to our beloved Chautauqua, we will rekindle our relationships with friends and neighbors as if we never left. We will joyfully exclaim "Welcome Home," as we prepare ourselves for a summer of learning, sharing, and civil discourse.
Wishing you safe travels as you make your way back to our shared summer community!
CPOA Board of Directors
2017 CPOA Summer Schedule
Week 0 – Pot Luck Dinner
Wednesday, June 21, 2017, 5:30 PM
This annual event will be held in the Heirloom Restaurant at the Athenaeum Hotel!
CPOA and Trustee Open Forum Meeting
Saturday, July 15, 2017 -Ÿ 9 AM
Hall of Philosophy
Week 4 – Area Picnics
Wednesday, July 19, 2017 Ÿ 5:30 – 7:00 PM
CPOA Annual Business Meeting
Saturday, August 12, 2017 - Ÿ 9 AM
Hall of Philosophy
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|  President’s Message
What is the new CPOA? And why should you care?
To this day, it may be asked of any community member: would you like to be more active in the affairs of your community? And if not, will you nevertheless lend your support to a group whose sole purpose for existence is to represent and promote property owners' interests to the Institution while enhancing life for the Chautauqua community?
This year there is much big news concerning the Institution. We have a new president, some familiar faces moving to new roles and a new Amphitheater--the center of Chautauqua life--being completed. And on a more minor note, your Chautauqua Property Owners Association also elected a new president and officers. Here are a few things we have been doing over the winter:
--reviewing and analyzing the Property Owner's survey and recommending changes to the CPOA and its programs based on survey feedback. The full survey results will be sent to the property owners prior to the season and will be made available on the CPOA website.
--analyzing how the CPOA can be more effective in representing property owners' interests, including those of property owners who rent, and thus be a more effective organization for our members.
--arranging to meet with the new president of the Institution to discuss our relationship and role within our community and how it might evolve under new leadership.
--relooking at the purpose of the CPOA in an evolving demographic era and the programs it can effectively sponsor to make our community a better place to live. We will be holding a pre-season board meeting to discuss the survey, our programs and the upcoming season.
--adding new payment options for joining or renewing your CPOA membership dues.
--receiving our CPOA tax exempt status; please read the article below that describes the process of obtaining our 501(c)(4) tax exemption.
The CPOA will continue to hold meetings open to dues paying owners. Our Board includes officers and area representatives living in designated areas of the grounds to provide a personal contact for all owners as one channel of communication for owner concerns and needs. We are also looking at other channels of communications in order to increase and enhance our effectiveness as a representative of the owners.
Please take a moment now to renew your CPOA membership. The options are listed below.
Sincerely,
Barbara Brady
Barbara Brady
CPOA President
PS: CPOA is always looking for volunteers who want to help enhance the Chautauqua experience. Please email CPOArepre...@gmail.com or contact your Area Rep to get involved. |
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2017 Membership Process The CPOA is a member- and volunteer-supported non-profit which raises funds through dues and donations to pursue our mission of advocacy and community improvement. There are three ways to pay your annual CPOA membership dues: 1. PayPal If you have a PayPal account, this is the easiest and quickest method of paying your dues. Go to PayPal.com and log in. Once you have logged into your account, click on “Pay or Send Money”, then “Send Money to Friends and Family” and then write in the email address: CPOAm...@gmail.com . Click “Next” and input the amount you want to send (Dues are $20 and we appreciate any donation you can add to your dues.) It will show that you are sending money to the CPOA at the CPOAm...@gmail.com email address. In the “Add a Note” box, please write your name and Chautauqua address so we attribute the dues payment accurately. Then click “Continue” and then “Send Money Now” and you’re all set. You will get an email confirmation of the money sent. 2. By Credit or Debit Card via our secure on-line payment system Please visit the CPOA website (CP...@ws.com), click on the “Join Us” tab (just under the pretty yellow house), click on the “My Payment” dropdown menu and make a selection, then click on “Submit My Payment” button and follow the instructions from there. 3. By Mail Download and print (from the CPOA.ws website and the “Join Us” tab) the CPOA 2017 Membership Card. Fill out and return the card along with your $20 check (made payable to the Chautauqua Property Owners Association) to:
Treasurer, Chautauqua Property Owners Association, Inc.
P. O. Box 12
Chautauqua, NY 14722
Thank you for your support, your membership and your contributions! |
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| REPORT TO PROPERTY OWNERS
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Class B Trustees
Have you ever wondered what the Class B Trustees do for the CPOA?
In addition to actively participating in the Board of Trustees’ four scheduled meetings, here is a look at the committees our Class B Trustees serve on and a brief description of the role of each committee in Chautauqua’s governance.
Amphitheater Special Committee: Bob Jeffrey, David Rosen – Co-Chairs
Other Members: Laura Currie, Ron Kilpatrick, Candace Maxwell, John Milos, and Jim Pardo
The Amphitheater Special Committee is made up of 7 trustees. The purpose of the group is to work with Institution staff and the construction management crew to monitor the construction of the amphitheater. This process includes evaluating and monitoring the construction budget, risk mitigation, the timing and work schedule, evaluating change orders, etc., al in a way to assist staff and Institution board members that the project will be delivered on time and within budget. The group meets every two to three weeks as a whole, while Bob Jeffrey and David Rosen follow the progress multiple times per week.
Architectural Review Board (ARB): Bob Jeffrey – Chair
Other Members: Christine Brueschke, John Haughton, John Milos, and David Rosen.
The revised Architectural and Land Use regulations (ALU) have now been in place for four years. The changes that were adopted have made it much more straightforward and much easier for property owners who wish to make changes to their property. Since the revised ALU there have been fewer proposed demolitions, with a stronger emphasis in working to improve and preserve properties. The ARB, which meets five times per year, has seen many neighbors and interested residents attend ARB meetings, which are open to the public. The ALU has provided property owners with clear guidance as to how to proceed with their projects.
Asset Policy Committee: Jim Brady – Chair
Other Members: Ron Kilpatrick (Vice Chair), Cathy Bonner, Bob Jeffrey, Kyle Keogh, Jamie Klingensmith, Candace Maxwell, Bob Metzgar, John Milos, Bill Neches, Sheila Penrose, David Rosen, and Dede Trefts.
The Asset Policy Committee is responsible for providing policy recommendations, oversight and assessment of Chautauqua’s: - Infrastructure, including the general maintenance; safety and security; and purchase and sale of its buildings and grounds;
- Financial matters, including its operating and capital budgets; ticket pricing and fees; and banking relationships;
- Architectural and Land Use Regulations; and
- Liaison with the Chautauqua Foundation.
Bill Neches additionally serves on an ad hoc subcommittee working on updating Chautauqua’s long range financial and capital planning models.
Audit Committee: Candace Maxwell – Chair
Other Members: Jim Brady, Judith Clare, Robert Metzgar, Bill Neches, Larry Thompson, and Jim Pardo (Ex Officio).
Along with the committee’s standard work with Institution and Hotel auditors, the Audit committee evaluated and approved the Institution’s proposed enhancements and changes to the Whistleblower Policy. The Institution engaged an outside company to provide an independent Whistleblower Hotline available to all Institution employees and volunteers. The committee also performs its standard Institution risk review. An additional area of oversight analysis includes the Amphitheatre Risk Matrix.
Executive Committee:
The Executive Committee, as usually is the case, has the authority to function as the Board of Trustees when the full Board is not in session subject to certain prescribed limitations. The Executive Committee also functions as the Appeals Board for the Architectural Review Board. The Chair of the Board of Trustees is designated as the Committee’s presiding officer, although by custom, the Vice Chair of the Board of Trustees frequently will preside over the meeting in order to allow the Chair to participate in the meeting as a member. Membership of the Executive Committee is limited to 12 persons, consisting of the Chair and Vice Chair of the Board of Trustees, Chairs of Standing Committees of the Board, and other Trustees appointed by the Board Chair and approved by the Board. By nature of their committee responsibilities, two Class B Trustees currently serve as members of the Executive Committee: Bob Jeffrey and Jamie Klingensmith.
Marketing & Communications Committee: Jamie Klingensmith – Chair
Other Members: Don Boswell, Scott Fine (Hotel Corp BD member), Kyle Keogh (trustee and Hotel Corp BD member), Bob Metzgar and John Milos.
The Marketing & Communications Committee was established as a standing committee of the Board of Trustees in November 2015, and began operations in February 2016. The Committee is charged with Board oversight of Chautauqua’s marketing and communications policies and activities. The six person committee includes two representatives from the Hotel Corporation. The Committee during its first year of operation has been following a structured work plan taking it through each element of Chautauqua’s marketing function, ranging from marketing research through to promotion – all with an eye to understanding the levers for improving the rate of visitors that return each summer as well as increasing the number of new visitors to Chautauqua. The Committee also recently has begun to review Chautauqua’s communications activities, including communications with Chautauqua’s Property Owners.
Personnel Committee: Bonnie Gwin – Chair
Other Members: Laura Currie (Vice Chair), Jamie Klingensmith, Nancy Kyler, and Larry Thompson.
The Personnel Committee of the Board of Trustees is charged with four responsibilities: - Annually reviewing the performance of the President of Chautauqua Institution, and his/her salary and benefits;
- Making recommendations to the Board of Trustees regarding the retention of the President of Chautauqua Institution, and his/her salary and benefit package;
- Providing oversight of Chautauqua Institution’s personnel and Human Resource policies;
- Annually reviewing the compensation of Chautauqua’s Vice Presidents, Officers and key employees.
Program Policy Committee: John Haughton – Chair
Other Members: Don Boswell, Christine Brueschke, Hugh Butler, Carolyn Byham, Nancy Kyler, Anita Lin, Jim Pardo (Ex Officio), and Sheila Penrose.
The Program Policy Committee receives reports from staff on the season’s programs. The Committee is also regularly apprised of the evolving process for leadership changes in the Institution’s Theatre, Dance and Piano Departments.
Strategic Investments Working Group: Jamie Klingensmith – Chair (member of Asset Policy and Chair of Marketing and Communications)
Other Members: John Haughton (Chair of Program Policy) and Sheila Penrose (member of Asset Policy and Program Policy).
The Strategic Investments Working Group was established as a subcommittee of the Asset Policy Committee in November 2015. The Working Group is charged with two responsibilities: 1) to review and make funding recommendations to the Asset Policy Committee regarding any supplemental funded strategic initiatives that were proposed by the Administration as part of its effort to increase Chautauqua’s long tern census, and 2) to evaluate the performance of these investments against plan, and to identify any critical “lessons learned” from these growth-related efforts. Given its charge, the committee’s makeup includes cross-functional representation from the Asset Policy, Marketing and Communications, and Program Policy committees.
Bob Jeffrey
Hugh Butler
Jim (Jamie) Klingensmith
Bill Neches
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|  CPOA Outdoor Lighting Committee Report
September 2016 – January 2017
Your Outdoor Lighting Committee has continued to make progress during the Fall, working closely with Chautauqua Utility District (CUD) and Chautauqua Institution (CI).
CUD - In September, CUD received 2 National Grid (NG) street light documents, replacing similar documents received in the Spring that deal with the purchase of the existing NG lighting facilities, and installation of new light. After the New York State Public Service Commission (PSC) dictated that National Grid (NG) couldn’t charge CUD for a Transfer Study, these documents were revised and new drafts were sent in January that took out the Transfer Study, and called it a Field Survey. In January, Executive members of our committee reviewed these documents and discussed with CUD legal counsel, William Wright. The great news is that CUD legal counsel thought that these documents were reasonable and would not delay moving to a mutually agreeable position for signing.
In the Fall, we had several CUD/CPOA Integration meetings with the CPOA Officers (by phone) and the CUD Board of Supervisors. The purpose of these meetings was to discuss current and future support from CPOA to CUD for the New Street Lighting Project. Fortuitously, the need to fund outside legal fees and a Transfer Study required by NG, vaporized with the external lawyer being hired as new CUD lawyer, and the PSC deciding that NG couldn’t charge for the Transfer Study. Also, CUD will not need financial assistance in the future, as these efforts will be in their budget after 2016.
CI – On November 2nd, Bill Neches and I met with John Shedd to review the latest plans for the new Neri Street Lights for the new Amphitheater. He showed us the latest plans which have 5 new Neri post mounted lights on Clark, between the south side of the Library and the “Box Seat” (corner of Palestine and Clark). Thanks to our lighting experts, led by Terry McGowan, we are helping CI with eye healthy and eco-friendly (warmer color and lower intensity) bollards to be installed around the Amp, which have just come on the market.
Respectfully submitted,
John F. Dilley, Chair
CPOA Outdoor Lighting Committee
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2016 Property Owner Survey The Chautauqua Property Owners Association (CPOA) conducted a survey of Chautauqua Property Owners during the 2016 season asking their opinion regarding several issues in the life of the community, and the role and function of the Association. The survey was distributed electronically via email blast to 1,251 property owners on August 11th, and a copy was made available on the Homepage of the CPOA website. Paper copies of the survey also were available for completion in the library and the Colonnade lobby. By the cut-off date of September 30th, a total of 625 responses had been received - 601 electronically and 24 in hard copy.
During the fall, a comprehensive analysis of the survey results was completed and a final report was prepared by a four-person committee consisting of Helen Habenicht, Jamie Klingensmith, Jeff Lutz, and Bill Neches MD. The Association also is appreciative of the contributions of Debra Dinnocenzo who was responsible for automating and electronically distributing the survey. The expressed interest in this survey clearly reflects the extraordinary level of commitment of the Property Owners to Chautauqua, and their desire to have meaningful input into its and the Association’s activities. The Officers and Board of the CPOA sincerely appreciate the efforts of all those who took the time to thoughtfully complete this survey. Your input is critical in helping us objectively assess the effectiveness of our current initiatives, and identifying future areas in which we can provide the greatest value to you, our members.
A copy of the final report detailing the results and analysis of the 2016 CPOA survey will be available for your review on the CPOA website in June: http:/CPOA.ws. Your Officers and Area Reps welcome receiving any additional feedback or suggestions that you may have after reviewing this report.
Jamie Klingensmith
Survey Committee Member
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CPOA Gains Tax Exemption
The IRS tax-exempt organization bureau recently notified us that CPOA has been granted status as a 501(c)(4) organization.
CPOA was formed several decades ago. It formally became a New York State non-profit corporation in 2008. CPOA has always acted as a non-profit organization, but never attempted to achieve exemption from income and property taxes until this past October.
Most of the tax-exempt organizations around Chautauqua are 501(c)(3), or charitable, religious and/or educational organizations. CPOA does not have a primarily charitable or educational purpose, so we decided to apply for tax exemption under Section 501(c)(4) of the IRS code, as a Community Benefit (or technically, a social welfare) organization.
The main differences between 501(c)(3) and 501(c)(4) organizations are: - Contributions to 501(c)(3) organizations are tax deductible for individuals as charitable contributions, but not to 501(c)(4) organizations.
- 501(c)(3) organizations are prohibited from most political activities and from advocating for any political candidate. 501(c)(4) organizations do not face those prohibitions.
Now that we have received the notice from the IRS, CPOA is exempt from most federal and state taxes.
We are looking forward to filing our first official not-for-profit tax return in advance of the May 15th deadline. If you have any questions or comments, please reach out to our new Treasurer, Jeff Lutz at jeff....@yahoo.com. |
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POWR (Property Owners Who Rent)
Looking forward to another great season at Chautauqua. We have scheduled the POWR (Property Owners Who Rent) meetings for Mondays at the Mail Gate Welcome Center Film Room at 1:00pm...we try to limit the meetings to 1 hour.
Don't Forget Your Gate Pass!
The meeting schedule for the season is as follows:
Mondays: July 3, July 31, & August 21
We will be discussing... - Changes to the Reservation Site - Presented by Myra Peterson
- Hospitality Standards Document - Presented by Myra Peterson and Marketing Department
- Gate Pass Policies and Marketing Your Property - Presented by Marketing Department, Chautauqua Experience Manager.
It is going to be an exciting year with lots of changes and opportunities to promote your properties.
Richard Parlato, POWR Chair
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Your CPOA at work for you and our community!
✔ CPOA Area Picnics
✔ CPOA Pre-Season Potluck Dinner
✔ Installed a new water fountain in the Florida Pavilion Bestor Plaza
✔ Purchased new examination tables for Westfield Clinic in Chautauqua
✔ Negotiated the Chautauqua Program with Time Warner Cable
✔ Outdoor Lighting Activity - new LED street lighting, National Grid negotiations
✔ Safety and Transportation
✔ Environmental Awareness Concerns
✔ CPOA Shared Space Program
✔ North Lake Informed Citizens
✔Created the dog park
✔ Supports the Watershed Conservancy
✔ Supports Westfield Hospital
✔ Supports Chautauqua Lake Association
Your dues and donations go to these and other efforts in support of improvement of quality of life on the grounds. Without the hundreds of annual donations of time and funds, CPOA would be unable to perform its vital role in keeping your voice heard and bringing important matters to your attention. |
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Chautauqua Institution Property Owners
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