update
sarah finken
Below are notes from our meeting Wednesday, courtesy of Kurtis. Next
meeting is 6:30 on Aug 31 at Planet Cafe. I'll be following up with
people who weren't at the last meeting.
We have until mid-September to nail down our food donors so that they
can be thanked in the program (this includes both food and financial
donors).
Mitch wanted to have some specific goals to discuss for our next
meeting (whereas I generally think of these meetings in terms of
check-ins of what we got and what we need). So, here is my
suggestion...Hopefully this will give a little more clarity and
direction:
1) What we have definitely confirmed (food and $)
2) What asks we need to follow-up on, and have a definite yes or no by
Sept. 15 (food and $)
3) Costco shopping list and price estimate (including specific snacks,
drinks, condiments, paper plates, whatever)
4) Estimate how many volunteers will be needed to handle the food
pick-up (NOT including people staffing the rooms) and how this needs to
be organized
(I'll be contacting Julie today to confirm if they will be assisting
in this at all from the general volunteer pool...and suggesting that
they should) :)
I think we can wait to discuss how to best use additional donation
money until our following meeting...this should probably be a
conversation that involves all committee members.
Thoughts?
Thanks everyone!
Sarah
Notes from Food Committee Meeting Aug 23, 2006
We tried to center the discussion on what foods were being served when,
what we still needed and how donations were coming in.
The Diversity Suite is primarily doing snacks throughout the conference
and is getting most of the things they need, but will still use some of
the food and drinks that we bring in from the Youth and Elder suites.
It was decided:
Thursday: Primarily just snacky stuff all day as the conference is not
really up and going yet.
Friday:
Panera and Apennaire (sp) for breakfast at both suites
Gates, Pastries, and Veggie option for lunch at both suites
•
• Pflag is doing dinner. Sarah is to find out how much food they are
going to try to do so we know if it will be enough to cover both suites
Sat:
Panera and Apennaire (sp) for breakfast at both suites
Deli trays for lunch at both suites
Pizza at the youth suite for dinner, dinner for the elder is still
being discussed
Sun:
Brunch is being served by the conference
We still need juice and coffee for the mornings, soft drinks, teas,
lemonade for the other times.
We discussed doing wraps, subs, or buckets of chicken for the elder
suite on Sat.
We also discussed having some sweets in the suites, cookies, etc. We
will also talk to the hotel about getting microwaves in the suites.
We will put out to the entire host committee a call for volunteers to
work in the suites during the conference and we are going to try to
get, possibly someone with food background, to be in charge of
scheduling food pickup from restaurants, getting food put out and
picked up in the suites, and coordinating the food effort.
It was agreed that Mitch L, Mitch B, Carla and Kurtis would go through
Costco on Monday the 28th at 2:00 to get an idea of what extra foods we
might need and the cost of those items.
Carla had a check for $150 and Mitch L had a check for $100 that they
turned into Sarah.
Next meeting is at 6:30 on Aug 31 at Planet Cafe.
Sarah Finken
KC Regional Field Organizer, PROMO
816-931-2300
Sa...@PROMOonline.org
www.PROMOonline.org