Creating and Managing Accessibility Compliance Reports with Grant Teams
Veronica Vold
- How are OER programs creating and sharing accessibility compliance reports for grant teams authoring OER? There are so many wonderful checklists out there, but I'm looking for an actual report template that lays out the results of a review and flags issues to fix/address. What does your report, document, or instrument look like? If it's openly licensed, would you consider sharing it with me?
- What is your process for discussing with grant teams the accessibility issues noted in a compliance report? Do you set up a meeting to first review the accessibility compliance report together, and then schedule subsequent meetings to review progress and validate changes? Are there strategies that you've found that help grant teams to feel empowered to make changes rather than overwhelmed?
Delmar Larsen
Veronica:
We (LibreTexts) opted to use technology to facilitate ACR generate, curation and dissemination. Specific comments below.
Hi everyone!
I have two questions for you! Thanks for thinking about this with me. FYI, this query is cross-posted.
- How are OER programs creating and sharing accessibility compliance reports for grant teams authoring OER? There are so many wonderful checklists out there, but I'm looking for an actual report template that lays out the results of a review and flags issues to fix/address. What does your report, document, or instrument look like? If it's openly licensed, would you consider sharing it with me?
We wanted to have a digital tracking of the accessibility
compliance reports (for books; technology is a more different
centralized set of ACRs). Specifically, we needed to have a very
detailed set of criteria and we didn't find the existing templates
to suit our purposes (we have a team of students from student
disability centers going over select texts and they needed things
to be specific). Our accessibility team identified 81 criteria
(the same used to evaluate complete WCAG 2.1 conformance
professionally) and we narrowed it down to 20 quick ones while we
write up the rest (and program automatic evaluation). You can see
our mini-ACRs protocol on our Commons&Conductor system
(https://commons.libretexts.org) which we use for OER project
management/construction system. Accounts are free to the community
and each Conductor project has a ACR section. However, the
technology is optimized for LibreTexts books (table of contents is
pulled in automatically). Each criterion is a toggle switch to
indicate that subject on a specific page has been addressed. We
know this is overkill compared to most other approaches we
reviewed in the community, but it allows us to slowly and steadily
address all the criteria for WCAG conformance - a simple set of 5
or 10 checkmarks simply fail to address this properly.
- What is your process for discussing with grant teams the accessibility issues noted in a compliance report? Do you set up a meeting to first review the accessibility compliance report together, and then schedule subsequent meetings to review progress and validate changes? Are there strategies that you've found that help grant teams to feel empowered to make changes rather than overwhelmed?
We built an real-time auto-a11y checker into the editor so
authors can check/address the big eight most common a11y issues at
content creation. That goes a long way in getting a functioning
ACR.
Authors are able to review the ACR criteria in the Conductor at any time, but we favor external review of output rather than teaching each aspect of WCAG conformance to the authors. It is best to have them focus on the subject matter and let (most, but not all) of the a11y efforts be focused on by dedicated team (mostly students from disability centers). I know that other campuses that use LT go through a more formal a11y review and feedback to authors at different stages of development.
Let me know if you desire more information.
Cheers,
Delmar
Thanks for your help! With warmth,
Veronica
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-- ************************************************************ Delmar Larsen Professor Department of Chemistry University of California, Davis One Shields Avenue Davis, CA 95616 +1 (530) 754-9075 dla...@ucdavis.edu http://LarsenLab.ucdavis.edu Founder and Director of the LibreTexts Project http://libretexts.org The Future is Open ************************************************************