2013 Team Brunch Playbook - Agenda, SetUp, Your Role
Kezia M. Williams
Tomorrow we make history again with Capital Cause by hosting a thrice sold out Young Philanthropists Industry Brunch!! Thank you tremendously for all the hard work that you've put into moving the planning of this event forward. Tomorrow we have 230 people attending our event, to include 25 special guests - Councilwoman Muriel Bowser is one of them and so is the Executive Director of Serve DC. ,Our members and supporters, though are the truest VIPs as their donations truly helped us reach our goal of funding a $10000 grant to a local DC nonprofit working to prevent teen pregnancy. Tomorrow is our chance to show some of DC's key power players and emerging young philanthropists how Capital Cause does business and means business!!
Are you ready!! I sure am!!
Come prepared to work (do not dress in your "brunch" clothes) | We will have a separate room for changing
Breakfast will be provided
Attached you will find your playbook for tomorrow's event! In this playbook is the following:
-Volunteer Assignments
-Supplies (look for your name/make sure to bring your items by Sphinx Club today)
-Run of Show (detailed minute-by-minute playbook detailing the role you'll play)
Below are the most important highlights, but please make sure to view this document (and print!! though I will have copies available) ahead of tomorrow.
Mimosa Space Setup / Supply List
- Champagne Glasses (400) - Kezia
- Registration List (Ticketholders) - Kezia
- Registration List (VIPs, Closers, Industry Leaders) - Kezia
- Step & Repeat – Christopher/Alyson
- Banner Stand - Alyson
- Give Photographers Photo Capture List
- Stickers for Preferred Badges - Kezia
- Helium Tank - Kezia
- Balloons (Green / Gold) - Abenaa
- String (??) - Abenaa
- Press Release - Brittany
- Copy of the Photo List - Kezia
- Post Directional Signage Throughout Venue
- Membership One-Pagers - Jeff Rapheal
- Capital Cause T-Shirts/Bags - Abenaa
What am I missing?
Event Space / Supply List
- Dress Tables with Tablecloths, all tablecloths get cream cloth, with the exception of the head table. The head table gets the gold tablecloth.
- Table Placement
o Place Copy of Bio in Speaker Chair
o Place Copy of Bio in Closer Seat
o Place Facilitator Questions in Closer Seat
o Place Closer Tent Card to Right of Speaker Chair
o Place Preferred Tent Cards Closest to Speaker (reference preferred seat placement sheet for guidance)
o Speaker Chair Should be Forward Facing to Podium
o Closer Chair Should be Forward Facing to Podim
- 24 Glass Centerpieces - Alyson
- Food Coloring (Green) - Abenaa
- Floating Candles (White Votives) - Abenaa
- Ribbon (Green/White) - Abenaa
- Faux Flowers with Vase (Head Table) - Kezia
- Podium (affix Capital Cause Sign) - Kezia
- Sound Equipment (Speaker, Speaker Stand, Microphone) - Kezia
- Powerpoint Presentation (Setup Presentation – Begin to Loop) - Brittany
- Setup Playlist (from Bonnie Allen) - Abenaa
- 3 Big Checks for Presentation - Kezia
- Ballot Placed at Every Table Setting
- Check Catering Tables to Ensure Proper Placement
- Dress Catering Tables (if we have extra centerpieces)
- Clear Space for Videographer
- Place Host Talking Points @ Podium
- Place Industry Leader Thank You Cards / Bags @ Table Placement
- Place Closer Thank You Cards @ Table Setting
- Place Thank You Letter at SHRM Seating
- Place Thank You Letter at J&K Seating
- Place Thank You Letter at Councilman Bowser Chair
- Place Special Gift at Ericka Aiken’s Place Setting
Volunteer Assignments (11:00am – 12:30pm)
Registration (General)
· Amber Mason
· Celeste Brown
· Karla Morrison
Registration (VIP)
· Alyson Celauro – Check Off Names for VIPs / Collect Outstanding Payments from Closers & Some VIP Guests
· Jarrai Stephens – Escort Industry Leaders to Seats
· Abenaa Addei – Escort Industry Leaders to Seats
Photo Wall
· Brittany Hayes
Vendor Management
· Christopher Coes
Logistics Managers
· Jacqui Schuman (upstairs / assist Andrea downstairs when needed)
· Andrea Boudreax (downstairs / assist Jacqui upstairs when needed)
· Kezia M. Williams (floater)
Volunteer Assignments (12:30pm – 3:00pm)
Food Line Monitors
· Jarrai Stephens (let chef know when you have to replenish food)
Table Announcers (See Agenda Below)
· Abenaa Addei
· Celeste Brown
Ballot Collectors
· Jacqui Schuman (please help Jamarr count ballots & write large checks)
· Jamarr Brown
Program Monitors
· Karla (ensure GCPs are lined up for presentation at 1:45PM)
· Jacqui Schuman – Support with Checks Presentation
· Abenaa Addei – Slide Show Clicker for GCP Presentation
· Andrea Boudreaux – Assist with Program Flow / Timekeeper
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Chairwoman, Capital Cause, Inc.
Connect: LinkedIn | @KeziaMW | Instagram | My Blog: The Young Philanthropist
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