Payroll Specialist - Montvale, NJ/NY (LOCALS ONLY)- USC/GC ONLY
Ashutosh Tripathi
Hi
I hope you are doing great.
Kindly find the below-mentioned job description and if interested, share your updated resume at Ashutosh...@1pointsys.com
Payroll Specialist
– Montvale, NJ
Role: Payroll Specialist
Onsite in Montvale – can 3 days onsite and 2 days remote (Thurs and Friday)
C2C
Need one of these for my payroll team
Must have Dayforce payroll knowledge.
Must have Canada payroll knowledge
Must have US payroll knowledge
UK payroll knowledge is a plus.
Job Summary (Summary of overall role responsibilities)
The Payroll Specialist supports the Company’s third-party payroll processing model by serving as a key internal resource for employees, managers, Finance, HR, and the external payroll provider. This role will support Canadian, U.S. and U.K. payroll activities while also assisting with related work, including preparing, reviewing, and validating payroll-related information for submission to the payroll vendor; fielding and resolving employee payroll questions; supporting time and attendance activity; maintaining accurate payroll records; and assisting with reconciliations, reporting, compliance, and ad-hoc payroll-related work. The Payroll Specialist must have extensive experience with Dayforce, be highly detail-oriented and service-minded, and be able to coordinate effectively across internal stakeholders and external partners to ensure payroll is accurate, timely, and well controlled.
Reporting Structure:
There are no direct reports reporting into this role.
Key Responsibilities (Outline Core Responsibilities of Position)
- Support payroll activities primarily in US and Canada populations, including assisting with country-specific payroll inputs, employee questions, reconciliations, vendor follow-up, and documentation requirements.
- Assist payroll team, employees, and managers payroll questions, including inquiries related to pay, deductions, taxes, direct deposit, garnishments, timekeeping, and payroll timing.
- Assist with preparing, compiling, reviewing, and organizing payroll-related information for submission to the third-party payroll provider in accordance with established payroll calendars and deadlines.
- Assist researching payroll issues, data discrepancies, off-cycle payment needs, tax questions, and processing exceptions.
- Assist with reviewing pre- and post-payroll reports provided by the payroll vendor to support validation of accuracy, completeness, reasonableness, and compliance with Company policies and applicable requirements.
- Assist with maintaining payroll files, including payroll registers, employee support documentation, vendor reports, tax-related information, audit support, and other required records.
- Support time and attendance administration, including assistance with timesheets, missed punches, schedule exceptions, approvals, and employee or manager questions related to timekeeping.
- Work with HR, Benefits, Accounting, and field locations to help ensure payroll inputs are gathered, complete, and available for timely processing.
- Assist with payroll reconciliations, including benefit deductions, earnings, taxes, garnishments, general ledger postings, funding requests, and quarterly or year-end wage and tax activity.
- Assist with garnishment processing, including gathering required documentation, coordinating with the payroll provider, supporting employee questions, and maintaining related payroll records.
- Assist with payroll-related controls by following up on exceptions, approvals, missing information, and open items to support accurate and timely payroll processing.
- Assist employees and managers with navigation of payroll and timekeeping systems, including basic troubleshooting, process guidance, and escalation of system issues as needed.
- Support audits, compliance requests, reporting needs, process documentation, and internal payroll procedures.
- Assist with ad-hoc payroll, reporting, analysis, and process improvement work as needed to support Finance, HR, and business operations.
- Required Skills (Outline Core Requirements including education, years of experience, position requirements, required competencies, special requirements such as travel, etc.)
- High school diploma or equivalent required; associate or bachelor’s degree in business, HR, accounting, finance, or related field preferred.
- Dayforce payroll and/or timekeeping experience required.
- Prior payroll, HR, timekeeping, finance, accounting, or administrative support experience preferred.
- Experience supporting payroll activities in a multi-state country or multi-location environment preferred.
- Preferred experience supporting both Canadian and U.S. payroll, including familiarity with multi-jurisdiction payroll processes, payroll calendars, taxes, deductions, timekeeping, and employee payroll inquiries.
- Experience working with or supporting a third-party payroll provider or managed payroll service preferred.
- Strong customer service skills with the ability to respond to employee and manager questions in a timely, accurate, confidential, and professional manner.
- High attention to detail, strong follow-up skills, and ability to organize information accurately for payroll review and processing.
- Ability to manage recurring deadlines, prioritize tasks, and support payroll activities in a fast-paced environment.
- Strong communication skills and ability to work effectively with employees, managers, HR, Finance, Accounting, field locations, and external payroll partners.
- Basic understanding of payroll processes, timekeeping, earnings, deductions, benefits deductions, payroll calendars, and employee payroll records.
- Proficient with Microsoft Office Suite, particularly Excel, Outlook, and Word.
- Ability to handle confidential employee and payroll information with discretion, accuracy, and sound judgment.
Kindly Regards
ASHUTOSH TRIPATHI | 1Point System LLC | TECHNICAL RECRUITER
An E-Verified Company | An Equal Opportunity Employer
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