Computerized Maintenance Management System Free Download
Dulce Gleitz
A computerized maintenance management system or CMMS is software that centralizes maintenance information and facilitates the processes of maintenance operations. It helps optimize the utilization and availability of physical equipment like vehicles, machinery, communications, plant infrastructures and other assets. Also referred to as CMMIS or computerized maintenance management information system, CMMS systems are found in manufacturing, oil and gas production, power generation, construction, transportation and other industries where physical infrastructure is critical.
The core of a CMMS is its database. It has a data model that organizes information about the assets a maintenance organization is charged with maintaining, as well as the equipment, materials and other resources to do so.
Preventive maintenance: Automate work order initiation based on time, usage or triggered events. Use preventive maintenance to organize and associate assets across multiple orders. Sequence and schedule preventive work orders.
Reporting, analysis and auditing: Generate reports across maintenance categories such as asset availability, materials usage, labor and material costs, supplier assessments and more. Analyze information to understand asset availability, performance trends, MRO inventory optimization and other information to support business decisions and gather and organize information for audits.
The earliest versions of CMMS appeared in the 1960s and were typically used by large enterprises. Technicians used punch cards and IBM mainframes to inform computerized records and track maintenance tasks. In the 1970s, punch cards gave way to checklists fed into CMMS systems by technicians at the end of their shifts.
Asset visibility: Centralized information in the CMMS database enables maintenance managers and teams to almost instantly call up when an asset was purchased, when maintenance was performed, frequency of breakdowns, parts used, efficiency ratings and more.
Workflow visibility: Dashboards and visualizations can be tuned to technician and other roles to assess status and progress virtually in real time. Maintenance teams can rapidly discover where an asset is, what it needs, who should work on it and when.
Preventive maintenance: CMMS data enables maintenance operations to move from a reactive to a proactive approach, so an advanced asset maintenance strategy can be developed. Data derived from daily activities as well as sensors, meters and other IoT instrumentation can deliver insights into processes and assets, inform preventive measures and trigger alerts before assets fail or underperform.
Consistency and knowledge transfer: Documentation, repair manuals and media capturing maintenance procedures can be stored in CMMS and associated with corresponding assets. Capturing and maintaining this knowledge creates consistent procedures and workmanship. It also preserves that knowledge to be transferred to new technicians, rather than walking out the door with departing personnel.
Health, safety and environment: In line with compliance management, CMMS and EAM offer central reporting for safety, health and environmental concerns. The objectives are to reduce risk and maintain a safe operating environment. CMMS and EAM can provide investigations to analyze recurring incidents or defects, incident and corrective action traceability, and process change management.
A computerized maintenance management system (CMMS) is any software package that maintains a computer database of information about an organization's maintenance operations.[2] This information is intended to help maintenance workers do their jobs more effectively (for example, determining which machines require maintenance and which storerooms contain the spare parts they need) and to help management make informed decisions (for example, calculating the cost of machine breakdown repair versus preventive maintenance for each machine, possibly leading to better allocation of resources).
CMMS data may also be used to verify regulatory compliance. To properly control the maintenance of a facility, information is required to analyze what is occurring. Manually, this requires a tremendous amount of effort and time. A CMMS also allows for record keeping, to track completed and assigned tasks in a timely and cost-effective manner.[3]
A computerized maintenance management system (or CMMS software) is software that helps maintenance teams manage all their maintenance activities in one place. That includes being able to plan, track, measure, and optimize everything from work orders to inventory and reporting. To sum it up, a CMMS is what maintenance teams at industrial, asset-intensive companies use to organize information, make sure work gets done, and measure the impact of that work.
CMMS software provides the platform and workflow to manage your maintenance operation, including reactive maintenance, preventive maintenance, and predictive maintenance. A CMMS solution centralizes facility maintenance information, enabling you to automate any asset maintenance task.
A maintenance manager is heavily involved in choosing a CMMS and CMMS implementation. Once in place, maintenance managers can use a CMMS to create, schedule, and prioritize work orders, build reports, purchase parts, and more.
Facility and operations managers use a CMMS to see maintenance information, schedules, metrics, and performance across facilities to plan production, create budgets, prepare for audits, and buy inventory.
Inventory managers use a CMMS to ensure the maintenance team has the right parts, in the right place, at the right time. They do this by logging and viewing information on spare parts, setting minimum quantities, and sending purchase requests through the software.
Maintenance software helps your health and safety team collect information for audits, accident reports, risk analysis, and more. They can organize and find certifications, policies, checklists, and audit results in seconds.
Line supervisors and machine operators use CMMS software to submit work requests and add details to work orders so issues are caught early and fixed quickly. Operators can also be assigned basic maintenance in a CMMS, which frees up technicians for larger, skilled jobs.
A CMMS and EAM vary when it comes to asset maintenance. Enterprise Asset Management Software (EAM software) gives a holistic view of the complete asset lifecycle management. That includes planning, procurement, operations, and disposal of assets.
On the other hand, a CMMS is used primarily to manage the maintenance activity of physical assets. EAM software is used by industries that rely heavily on the use and availability of their assets. The overall goal of enterprise asset management software is to control and measure asset performance. By doing so, facility managers can maximize asset tracking, usability, reduce expenses, improve maintenance care, and enhance the quality and efficiency of workflows.
When it comes to finding the best maintenance management solution, either CMMS or EAM software can be effective. It ultimately depends on your asset types and operations. Each solution is best suited for different requirements.
Computerized maintenance management software enables your maintenance team to function at its best. Maintenance strategies have evolved dramatically over the years, with a shift in understanding of how a preventive maintenance process can extend the life of assets, increase productivity, improve overall efficiency, and reduce maintenance costs in ways reactive maintenance can't.
But the tools to manage them haven't always kept up. Until recently, most maintenance teams relied on Excel spreadsheets, pen and paper, and legacy maintenance software to document a work request, conduct inventory management, and keep track of overall facility management. Unfortunately, these approaches don't cut it anymore as competition in the market increases and teams face the demands for higher production quotas.
There's more pressure on maintenance teams than ever before to maximize production while reducing costs, not to mention maintaining good employee morale.This is where CMMS software can help you. CMMS software helps you schedule, organize, track, and optimize your maintenance tasks in one place with just a few clicks.
This is just a high-level view of what modern, cloud-based CMMS software can help your maintenance do. Keep scrolling to find out a little more about the problems a CMMS can help you solve and the value it can get from a CMMS.
Relying on reactive maintenance: The biggest advantage of this feature is it can help you establish a preventive maintenance program and reduce the number of fires your team puts out every day, improving everything from safety to production.
Doing too much preventive maintenance: Yes, there is such a thing as too much preventive maintenance. The scheduled maintenance planner helps you find the best frequency for tasks so equipment and staff are never overworked.
Overspending: The planner tool gives you a view into every part needed for scheduled maintenance so you never order too many parts, schedule too many people, overpay on rush shipping, or lose sight of how your department is performing. Every dollar is optimized.
Demanding audits: Audits usually require very specific information about assets and their maintenance history. Digital asset profiles give you the ability to search for assets, find that information, and prepare for audits.
Building accurate budgets: Digital asset profiles contain all the details to calculate how much maintenance costs for each piece of equipment and make informed choices about capital expenditure forecasting, repair or replace decisions, and more.
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