Department enrollment for July Nov 2019 semester

[Office Biotechnology]

Dear students,

Pl report for enrollment for July-November 2019 semester on 29th July 2019 in the department office.

If any of you are on any exchange programme or attending a conference etc in India or abroad/ medical leave or maternity leave etc during this time, pl send a mail to us informing the same (with valid proof) marking  a copy to your faculty adviser/ guide and Hod, BT.  If you are on medical leave or maternity leave, pl send a scanned copy of medical certificate and related documents.

In that case, we will enroll you without fine on 29th itself.  Otherwise you will have to do the late enrollment with fine.

Pl do this positively.

Regards,

BT Head

BT Office

Department of Biotechnology

Bhupat and Jyoti Mehta School of Biosciences

IIT Madras, Pin - 600 036

Phone : 044-2257 4100

Email : btof...@iitm.ac.in

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Subject: Circular No. 28B - Procedure for enrollment for Jul-Nov 2019 semester – Reg.

 

INDIAN INSTITUTE OF TECHNOLOGY MADRAS

Academic Section

 

Circular No. 28B/B2/2019                                                                                                                                                                                 Dated 15.05.2019

 

Dear Sir / Madam,

 

            Sub: Procedure for enrollment for Jul-Nov 2019 semester – Reg.

 

Date of Enrollment for Jul-Nov 2019 Semester

29.07.2019(Monday)

 

The following methodology will be adopted for the enrollment for Jul-Nov 2019 Semester through workflow.

 

There is no need for the students/scholars to show the proof of payment of Institute fee and hostel fee.

 

Students / Scholars must report on the enrollment date (29.07.2019) to HoD’s office and produce the ID card to the staff of HoD’s office who will record the enrolment through workflow.

 

Late Enrollment: 

1. Late enrollment will be permitted from 30.07.2019 to 01.08.2019 at the Academic Section with a late enrollment fee of Rs.2500/-.
2. The courses registered by those students who had not enrolled as on 02.08.2019 will be cancelled and their name will be removed from the roll list on 02.08.2019
   
   These students will be treated to have withdrawn from the Jul-Nov 2019 semester. The list will be sent to the Dean (Students) and Hostel Management for taking action regarding Hostel Accommodation.
   
   ___________________________________________________________________________
   
    
   
   HOD'S OFFICE STAFF'S ROLE: 

 

1. HoD will depute two staff members (for departments having large number of students) and one staff (in case of departments with smaller number of students) exclusively for enrollment of students on the enrollment date (29.07.19).
2. The workflow team has trained HoD's office staff and they have access to the Workflow through their user ID and password. (If there has been any difficulties please contact workflow help desk in advance and get the clarification)
3. The staff should check the identity of the student. If the identity is established then the same is to be recorded in the workflow by clicking a button against each student's name

 

WORKFLOW TEAM’S ROLE:

 

1. Facilitates online enrolment through workflow on the respective enrollment date 29.07.2019 (one day only) at HoD’s office.
2. To enable online enrollment by Academic section from 30.07.2019 to 01.08.2019
3. Make the data (enrolled / not enrolled) viewable by academic section, library, hostels and departments for suitable action/follow up.

___________________________________________________________________________

 

 ACADEMIC SECTIONS’ ROLE:

 

1. To do online late enrollment from 30.07.2019 to 01.08.2019 for students for whom Dean has approved.
2. To remove registration of courses of defaulters (names will not appear in the roll list) for the semester Jul-Nov 2019 and inform the students, HoD and Faculty Advisor

___________________________________________________________________________

HOSTEL MANAGEMENT’S ROLE:

 

1. Through workflow get the details of residents who have enrolled and who have not enrolled
2. Upload the data on those who paid fee into workflow periodically (daily)
3. Hostel Management to take suitable action on those who have enrolled but not paid the hostel dues    
4. Hostel management to take suitable action on those who have not enrolled

___________________________________________________________________________

LIBRARY: Will stop borrowing facility if the overdue charges exceed Rs.200.

___________________________________________________________________________

 

 With best wishes

 

Sd/-                                                                                             Sd/-

Joint Registrar (Courses)                                                     Deputy Registrar (Research)

 

Copy to:

1) All HoDs and HoDs office

2) Workflow team

3) Academic Staff

4) Deputy Registrar (F&A)

5) CCW office

            6) Library

With regards
Sincerely

Joint Registrar (Courses) Office

Admin Block IV Floor

IIT Madras

Chennai- 600 036

9444008033/044 22578048/8037/8038/8035