Department enrollment on 16th Jan 2019

[Office Biotechnology]

Dear students,

Pl report for enrollment for Jan-May 2019 semester on 16th January 2019 in the department office.

If any of you are on any exchange programme or attending a conference etc in India or abroad/ medical leave or maternity leave etc during this time, pl send a mail to us informing the same (with valid proof) marking  a copy to your faculty adviser/ guide and Hod, BT.  If you are on medical leave or maternity leave, pl send a scanned copy of medical certificate and related documents.

In that case, we will enroll you without fine on 16th itself.  Otherwise you will have to do the late enrollment with fine.

Pl do this positively.

Regards,

BT Office

Department of Biotechnology

Bhupat and Jyoti Mehta School of Biosciences

IIT Madras, Pin - 600 036

Phone : 044-2257 4100

Email : btof...@iitm.ac.in

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From: Courses DR
Sent: Thursday, November 15, 2018 3:04 PM
To: Rahul Marathe; Librarian IITM; DOMStudies; Office Chemistry; Office Mathematics; Head Humanities and Social Sciences; Office Physics; Office Ocean Engineering; Office MME; Mechanical Office; eeoffice; Office Engineering Design; csoffice; Office Chemical; Office Civil Engineering; Office Applied Mechanics; Office Biotechnology; off...@ae.iitm.ac.in; off...@physics.iitm.ac.in
Subject: Circular No. 20B: Procedure for enrollment for Jan-May 2019 semester – Reg.

 

INDIAN INSTITUTE OF TECHNOLOGY MADRAS

Academic Section

 

Circular No. 20B/B2/2019                                                                                                                                                                   Dated 14.11.2018

 

Dear Sir / Madam,

 

                                                               Sub: Procedure for enrollment for Jan-May 2019 semester – Reg.

 

Date of Enrollment for Jan-May 2019 Semester

16.01.2019 (Wednesday)

 

The following methodology will be adopted for the enrollment for Jan-May 2019 Semester through workflow.

 

There is no need for the students/scholars to show the proof of payment of Institute fee and hostel fee.

 

Students / Scholars must report on the enrollment date (16.01.2019) to HoD’s office and produce the ID card to the staff of HoD’s office who will record the enrolment through workflow.

 

Late Enrollment: 

1. Students who fail to enroll in the Department on the enrollment date (16.01.2019) will have to pay late enrollment fee of Rs.2500/-. Late enrolment will be permitted from 17.01.2019 to 21.01.2019 at the Academic Section with approval of Dean (Academic Courses).
2. The courses registered by those students who had not enrolled as on 22.01.2019 will be cancelled and their name will be removed from the roll list.
   
   Students who have not enrolled will not get Hostel Accommodation.
   
   ___________________________________________________________________________
   
    
   
   HOD'S OFFICE STAFF'S ROLE: 

 

1. HoD will depute two staff members (for departments having large number of students) and one staff (in case of departments with smaller number of students) exclusively for enrollment of students on the enrollment date (16.01.19).
2. The workflow team has trained HoD's office staff and they have access to the Workflow through their user ID and password. (If there has been any difficulties please contact workflow help desk in advance and get the clarification)
3. The staff should check the identity of the student. If the identity is established then the same is to be recorded in the workflow by clicking a button against each student's name

WORKFLOW TEAM’S ROLE:

 

1. Facilitates online enrolment through workflow on the respective enrollment date 16.01.2019 (one day only) at HoD’s office.
2. To enable online enrollment by Academic section from 17.01.2019 to 21.01.2019
3. To forward following lists to Academic section on 22.01.2019
   1. Enrolled (Full List)
   2. Not enrolled (Full List)
4. Make this data viewable by academic section, library, hostels and departments for suitable action/follow up.

___________________________________________________________________________

 

 ACADEMIC SECTIONS’ ROLE:

 

1. To do online late enrollment from 17.01.2019 to 21.01.2019 for students for whom Dean has approved.
2. To remove registration of courses of defaulters (names will not appear in the roll list) for the semester Jan-May 2019 and inform the students, HoD and Faculty Advisor

___________________________________________________________________________

HOSTEL MANAGEMENT’S ROLE:

 

1. Through workflow get the details of residents who have enrolled and who have not
2. Upload the data on those who paid fee into workflow periodically (daily)
3. Hostel Management to take suitable action on those who have enrolled but not paid the hostel dues    
4. Hostel management to take suitable action on those who have not enrolled

___________________________________________________________________________

LIBRARY: Will stop borrowing facility if the overdue charges exceed Rs.200.

___________________________________________________________________________

 

 With best wishes

 

            Sd/-                                                        Sd/-

Joint Registrar (Courses)                 Joint Registrar (Research)