Fwd: Renaissance Conference Center - Bsides Detroit Conference 6/3 & 6/4/11
Ryan Harp
Begin forwarded message:
From: "Pappas, Tina" <Tina....@hines.com>
Date: January 11, 2011 4:59:19 PM EST
To: "Ryan Harp" <ryan....@gmail.com>
Subject: RE: Renaissance Conference Center - Bsides Detroit Conference 6/3 & 6/4/11
Hello Ryan,
I am happy to hear you are still interested in using our facility for June 3rd June 4th , 2011. I hope I have answered your questions below. Give me a call to discuss your event further.
Tina Pappas
Manager
Renaissance Conference Center
300 Renaissance Center, L-2
Detroit, MI 48243
www.renaissanceconferencecenter.com
From: Ryan Harp [mailto:ryan....@gmail.com]
Sent: Friday, January 07, 2011 2:25 PM
To: Pappas, Tina
Cc: bsides...@googlegroups.com
Subject: Renaissance Conference Center - Bsides Detroit Conference
Hello,
I was in contact with someone (It wasn't Tina) :-) the middle part of December about using the Renaissance Conference Center for our upcoming information security conference, BSides Detroit. The conference will be held June 3-4, running from around 9 am to 6 pm, we have set the registration at the moment to 500 people, but not all would be in the talks at the same time. We anticipate having at least 2 big rooms (100 people per room max) and one or two smaller rooms depending on additional villages/tracks.
I had a few more question with regard to the space and was hoping to get some answers.
1. If we rent rooms do we have to get catering from your caterer or are we free to bring in food of our own? All food and beverage consumed in the conference center must be provided by our cater.
2. Do you have a floor plan you can send us so we can see the layout without visiting? See attached floor plan and you can also check our our web site at: rencenmeetings.com
3. We spoke about the Jefferson room before, can the Jefferson room be divided in two so as to run 2 conference tracks at once? The Jefferson Room is 3000sq. feet and does not divide.
4. You had said you would waive the projection fee of 250 for the Waterfront room. Would you do that also for the Jefferson Room? If you were to book either the Jefferson or Waterfront or both the $250 cost of the projector would be waived.
5. What kind of internet access/networking do you have onsite and are there costs associated with using your bandwidth if you have it. Would we be able to supply the network and just use your internet connection for the attendees? We have our own T-1 line cost of internet is $150. Not sure what you mean by providing your own network and connecting to our Internet.
6. What kind of deposit is needed to hold the space and what kind of notice is needed if the attendee count goes up? The room rental rate is what we require as a deposit.
7. Do you have or rent furniture (couches, chairs, end tables etc.) to use in any gathering spaces outside of the actual meeting rooms? Take a look at our web site and note furniture in our Reception Room and Waterfront Lounge.
8. Can Beer, Wine and Liquor be served in the conference area and does that have to go through you? All beverages must be purchased thru the conference center and served by our catering staff.
9. How far apart are the rooms to facilitate and nice even flow between talks and various events going on during the talks? Our entire facility is 22,000 sq. feet. All rooms are close to each other. See diagram.
Best Regards,
Ryan Harp
248.388.7926
Kyle Creyts
Okay guys, where do we stand with our inquests at Henry Ford conference center, and cobo?
Steven Fox
Venue is $4250/day
Labor for help with setup/teardown/misc - $65/hr
Catering - $19/person for a buffet. This was served at SecureWorld and was good.
Wireless - They don't have a AP in place, so this would be expensive to have them do it - $3,500. If we went with them, we should into sponsors to provide the AP.
Steven
Date: Fri, 21 Jan 2011 08:31:27 -0500
Subject: Re: [BSidesDetroit] Fwd: Renaissance Conference Center - Bsides Detroit Conference 6/3 & 6/4/11
From: kyle....@gmail.com
To: bsides...@googlegroups.com
Kyle Creyts
Kyle Creyts
Information Assurance Professional
Steven Fox
I met with a friend of mine who has put events similar to ours together to get some ideas. She indicated that we should be working with a PR firm. She said that the typical budget is $5K/month. The pay off would be to help us brand the event effectively and make us attractive to sponsors. She also said that we engage with a firm by February. So we are looking at a potential $25K increase in the budget for this. What are your thoughts?
steven
Date: Fri, 21 Jan 2011 11:51:44 -0500