Renaissance Conference Center - Bsides Detroit Conference

[Ryan Harp]

Hello,

I was in contact with someone (It wasn't Tina) :-) the middle part of December about using the Renaissance Conference Center for our upcoming information security conference, BSides Detroit.  The conference will be held June 3-4, running from around 9 am to 6 pm, we have set the registration at the moment to 500 people, but not all would be in the talks at the same time.  We anticipate having at least 2 big rooms (100 people per room max) and one or two smaller rooms depending on additional villages/tracks.

I had a few more question with regard to the space and was hoping to get some answers.

1. If we rent rooms do we have to get catering from your caterer or are we free to bring in food of our own?
2. Do you have a floor plan you can send us so we can see the layout without visiting?
3. We spoke about the Jefferson room before, can the Jefferson room be divided in two so as to run 2 conference tracks at once?
4. You had said you would waive the projection fee of 250 for the Waterfront room.  Would you do that also for the Jefferson Room?
5. What kind of internet access/networking do you have onsite and are there costs associated with using your bandwidth if you have it.  Would we be able to supply the network and just use your internet connection for the attendees?
6. What kind of deposit is needed to hold the space and what kind of notice is needed if the attendee count goes up?
7. Do you have or rent furniture (couches, chairs, end tables etc.) to use in any gathering spaces outside of the actual meeting rooms?
8. Can Beer, Wine and Liquor be served in the conference area and does that have to go through you?
9. How far apart are the rooms to facilitate and nice even flow between talks and various events going on during the talks?

Best Regards,

Ryan Harp
248.388.7926