Chaperone Guidelines + Roster for Junior Varsity Champs

[SSA Jr Program DIrector]

Good evening, 

Broadneck Junior Varsity has received a berth for the JV Champs this Saturday. This regatta is at SCC. 

It's an earlier report time of 9am and no race after 4pm. This is a longer day than usual so please bring extra clothes, food and water

Coach: Bobby

Address: Tall Timbers Marina, 18521 Herring Creek Road, Tall Timbers, MD 20690 All Junior Varsity

- It is a 1hr 45min - 2hr drive down so lets make sure that we carpool within our team or other SSA sailors. It's way more fun and makes the journey seem way quicker.

- Please ensure that you take enough warm and cooler temperature sailing gear, sunglasses, sailing boots hat, start watch and enough bailers for each team.

- Bring lunch and sufficient food and drink that can be eaten onshore and while on the water.

If your name is on the roster below and you're unable to sail, please let me know ASAP via emailing sailing@severnsailing.org

Roster:

Alex Heim

Caroline Jackson

Dylan Tobin

Lucien Parker

Will Sizemore

Evan McCarthy

Ben McGrady

Chaperone Guidelines - below are the SSA guidelines for parent chaperones at away regattas

Thank you for volunteering and accepting the very important responsibility of chaperone. As our team participates in events, both locally and out of state, they act as representatives of SSA. This underscores the importance of behavior, respect for team members and competitors, speech, actions, and dress code. We count on our sailors and parents, our chaperones and coaches, to consistently convey an appropriate message that the Severn Sailing Association is a quality organization that upholds the qualities and traditions of junior sailing. Every sailor in the SSA Junior Program is required to sign a Sailors Code of Conduct and Disciplinary Actions to signify that they understand and will abide by the rules of the Jr. Program. Please see Section 8 if you are unfamiliar with these rules. In terms of the chaperone’s responsibilities, we have set forth some general guidelines as to our expectations and assume that good judgment and logic will serve as our guide when there is no written rule as to the specific issue.

• A chaperone is an adult (26 years of age or older) who is willing to supervise and care for the general welfare of the sailors during overnight and out of town events.

• Parents shall take turns in sharing the responsibility of chaperoning.

 Chaperones are ultimately subject to Junior Director and/or Board approval.

• Chaperones should ride in the same vehicle or group of vehicles with the sailors to and from events.

• There should be at least one male and one female chaperone when traveling as a mixed team.

• If a team is of a single gender, the chaperone should be that same gender.

• Chaperones are on duty at all times during overnight travel unless otherwise excused by another chaperone. Coaches are responsible for supervision during day time sailing activities from the time of reporting until dismissed. The interaction between chaperones and SSA coaches is very important to coordinate sailors’ schedules.

• Chaperones should not be assigned more than 10 sailors (however, 4-6 is desirable).

• Use of controlled substances and firearms are prohibited when serving as a chaperone.

• The use of alcohol should be in moderation only. Driving under the influence is prohibited. Please set the right example for our young men and women.

• Chaperones should not retire until all sailors are checked in for the night, all visiting between rooms has stopped, and the chaperones are reasonably sure that the groups are quiet and in their rooms.

• All room problems or illness must be reported immediately to the chaperone.

• Chaperones have the right to inspect all bags and personal belongings.

• Chaperones shall set curfew hours and hold sailors accountable to them.

• After curfew hours sailors must be segregated by gender and returned to their rooms.

• Chaperones should, with team input, plan team activities when not engaged in sailing activities.

• Chaperones must strictly enforce the zero tolerance rules, including the use of alcohol or illegal drugs. If the rules are broken, at the discretion of the Director, the sailor goes home at their parents’ cost. The behavior expectations and rules are in a contractual form and signed by both the participants and parents or guardians prior to participation.

• Incidents or accidents should be reported in writing. Do not determine cause on the reports, just report the facts. An email to the Junior Director is an ideal way to handle this.

Chaperones should contact parents of sailors assigned prior to departing to discuss the itinerary, special needs, emergency contact numbers, severe allergies, and any other item that is pertinent to the trip. Remind parents that sailors should have their medical release information with them.

Best, 

James

[Tom Heim]

I'll take on driving down in the AM for JV. I've got room for Alex plus 4 more (5 if we squeeze it in). 7am departure from red hot. I have to return to broadneck at 1pm--can someone cover the afternoon drive back? Thanks! T

[Tara McCarthy]

Hi all- My husband and I are coming to the regatta and staying to the end. We can take an additional 4 sailors there and or back.

Just let us know if we can help. Thanks. 443-994-8458

On Thu, Oct 27, 2016 at 7:54 AM, Tom Heim <tho...@tanjentcommunications.com> wrote:

I'll take on driving down in the AM for JV. I've got room for Alex plus 4 more (5 if we squeeze it in).  7am departure from red hot.  I have to return to broadneck at 1pm--can someone cover the afternoon drive back?  Thanks! T

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[Diane]

Thanks Tom, I will plan on driving down later in the day and bring back kids too, Diane Sizemore

[Tom Heim]

Looks like between evan's parents doing both down and back and me going down and Diane going back, we have enough seats for all jv sailors... Alex and I will take Will down. Any more takers between the two cars? Also, 630am departure as I'm hearing the report time is 830. Fun. My number is 4434336517 if anyone needs it. Thanks, T

[Tobin]

Is it possible for Dylan to ride with someone tomorrow? 

Thanks,

Deanna Tobin

[Tom Heim]

Deanna, 630 at red hot, we've got him!

[Tobin]

Great- thanks!  

[Betsy Jackson]

Carrie and I are driving down, but happy to bring anyone back who needs it!

Betsy Jackson

443-808-4490

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[Tara McCarthy]

Tom- Evan would like to ride with the team on the way down. If you have room he would like to join you at 6:30.

Or if you would rather stay home we can now take 5 in van, 

Thanks

Tara 

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[Tom Heim]

We've got room for Evan too. See you at 630. T