4/15 Board Meeting Notes

[Rachel Simone]

Hi all,

Here are the notes from yesterday's board meeting. Please let me know if there's anything I missed!

• Attendees: Cory, Robin, Rachel, Eddie, Danielle, Rosemarie
• Kathleen Affissio tendered her resignation and the board accepted it
• Danielle is acting president
• CPA to send note out to everyone that Kathleen is no longer on the board (done)
• Danielle updated group emails to remove Kathleen
• Cory changed security cameras password
• Danielle created new text thread
• Cory to look into what we need to do to take Kathleen off financial pieces (loan, accounts, etc.)
• Which board seats are up this year?
• VP (Danielle) and Treasurer (Eddie)
• We determine who fills what role on the board once the board is elected
• Laundry room price updates
• Process was confusing
• Updated payment process
• Dryer $2.00 – first 30 min. This is up 25 cents (from $1.75)
• Can also add 25 cents for additional 5 minutes
• Washing machine remains the same price
• Refunds?
• If there’s an issue, can request a refund through app
• Machine: Credit Card 25 cents charged if under $10 – Cory to get answers on that
• Send out a one pager with explanation and instructions to residents and post it in the laundry room
• Francesca inspection, lien status, and follow up letter
• Inspection
• Cory / Rachel did an inspection
• Leaking bathroom sink, multiple dead mice, mouse droppings
• Radiator – wrapped in tissue paper – fire hazard
• King Kullen bags filled with seltzer cans
• Reviewed letter 
• Re-inspection on 4/27. If issues outlined are not resolved, there will be fines
• Going back to court is not advisable
• Lien – paid up all common charges
• Amended to file for legal fees
• Mice issue:
• Getting a team in to close holes and assess issue on Saturday for multiple residents
• Tracking powder is last resort
• 570 bulk garbage – there were times where there was a lot of bulk garbage in the back, but that is the place it goes
• Rec room ceiling
• Haven’t done anything with it
• Carol M is behind 3 months
• Cory to call her and talk to Gil about getting it done
• Goal to do it in May
• Carol Matos – June 5th renting rec room for a baby shower
• Want to have the ceiling done before event
• Concrete at main entrance
• Whole ramp needs to be done
• Dry well is currently undersized
• Boccia: tear up whole thing and add zipper drain that goes into the dry well
• $23,625
• Talk to them about putting in a bigger drywell
• Vuotto (Carlo):
• $26,750
• Put in larger dry well
• Should do this ASAP, but absolutely before winter
• Do this out of our reserve
• Cory to get one more quote
• Landing in the back work
• Boccia quote: $2K
• Johnny’s eco ways quote: $2,300
• Could do it next week
• Go with them
• Balance billing for utilities – Cory to look into it
• Cory to talk to National Grid
• PSEG is consistent
• Liberty water doesn’t do balance billing
• Pool
• American Pool – want $10K for summer
• Opening, closing, coming once a week
• John Stewart – contact
• Replacing tubing, sensors, etc.
• Pool permit
• Goal to get it open Friday 5/15, so that it can be open for bathers Friday of Memorial Day (5/22)
• $20 / hour, 2 hours a day to open / close daily
• See if there’s some other small jobs for them to do
• Lawn care
• Wednesday is the set day of the week that they come
• Hole was filled in the back
• Broken pipe coming out from building – talk to Jorge about doing something to the pipe
• No feedback from the newsletter
• Semiannual meeting agenda
• Wednesday May 20th at 7pm
• Board will come down at 6pm
• CPA to slide notices under the doors as well
• Each board member should give updates on different things
• If you have a preference on which item, please let us know
• Name tags (Rachel will get them)
• Agenda:
• Bring up board seats will be open in October in addition to current open board seat
• If you would like to be permanently included on exterminator list, let CPA know
• Update about work being done in the building
• Laundry room
• Front ramp and back landing entrance
• Recap of what was done with the assessment (roof, painting, 
• Annual carpet cleaning
• Pool opening and info
• Moving in / moving out / construction guidelines
• Hours, questions, permits, etc.
• Garbage and bulk pick up (call Lynbrook to arrange)
• Winter review: snow, parking spots clearing
• Carpet cleaning
• $2,300 – do it in the next two weeks
• Gil
• Upset about the letter we gave him. Lina was also upset about the letter
• Not happy with the way Kathleen talks to him
• Lost his health insurance
• Old board / management company used to provide insurance
• Instead of a raise, split it with him – Add $75 a week ($300 / mo)
• Currently making $625 / week plus cell phone reimbursement
• Kathleen items - she needs to coordinate how to get the items
• Computer and printer in the rec room
• Items in the office (personal items and decorations)
• Google drive folder access from Cory (viewer only)
• Or put it in the portal
• Brainstorm people who we think would be interested in being on the board and would be a good fit. Also, talk to people about joining the board

[Edward Fletcher]

Thank you, Rachel.

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Eddie