Download Live Event
Sherri Helderman
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This article provides guidance for Viva Engage group admins to produce the best live event experiences for their groups and communities. If you're planning a large event (up to 100,000 attendees), the Microsoft 365 live events assistance team can give you the best options for your live event. Learn more about this program.
When setting up a live event, we recommend that you configure your video, community, and user permissions at least 24 hours before the event for the best experience. This includes such settings as adding users, updating video permissions, and changing a community from private to public. It can take up to two hours for certain changes to propagate across Microsoft Teams and Viva Engage. Allowing 24 hours or more can provide time for testing and adjusting if needed.
You must be an admin to assign roles for the live event (producers, presenters, and so on). Only assigned roles receive an invite, allowing them to join the event through a link. Learn more about roles assigned through Teams or through an external app or device.
Your public or private group must be connected to Microsoft 365 and Enforce Office 365 identity setting must be selected for the organization. To restrict attendance to members only, use a private community. Non-members can attend and participate in live events scheduled in a public community.
Before you can create a live event, you must configure video, community, and user permissions. Tasks you may need to complete include adding users, updating video permissions, and changing a community from private to public. Permissions take up to two hours to propagate across Teams and Viva Engage.
Enlist helpers for the key roles: organizer, presenter, and attendee. If you produce events through an external app or device, include someone on the AV staff to run the mixer to provide the encoder information. Consider creating a separate Viva Engage community of your volunteers specifically for the test.
To maintain the privacy of live event content, only authorized users can join a live event and are authenticated as they load the live event page. Authentication must be successful for video to be viewable. Use your browser's settings to make sure that cookies are enabled and that any extensions that block tokens are disabled. After changing the settings, refresh the event page.
The Video-on-Demand is stored in the SharePoint Community where the event was hosted and is automatically shared with members of the private community. If the event was produced in a public community, the video is shared with everyone across the Viva Engage network.
Yes, the videos can be edited in SharePoint. The edited video in SharePoint is automatically updated for attendees to watch. It can take up to 10 minutes before producers can edit their videos after the event is completed.
With the Microsoft 365 Live Event Assistance Program (LEAP), we can help you get more familiar with setting up and running an event, webinar, or large meeting and be available during the event to help if any questions or issues come up.
Webinars and live events help you deliver compelling communications to employees, customers and partners. Events use video and interactive discussion across Teams, Yammer, or Stream, and can be as simple, or as sophisticated as needed. Up to 10,000 attendees can participate in real-time from anywhere, on any device, or catch up later with the event recording. For additional details, visit the assistance program documentation page.
Whether you are a seasoned producer or new to creating virtual events, this playbook will guide you through the best practices for using Microsoft 365 technology to deliver compelling events. The content is organized by event delivery phase and role.
To stream live video in up to 1080p HD using Vimeo, you need a camera, microphone, and an Advanced or Enterprise plan on Vimeo. This article will take you through setting up an event and going live on Vimeo.
After you have created your event, you can access all settings on the event page. See below if you are streaming with an encoder or visit How to navigate the web-based production tool to learn more about streaming from your browser.
Select the gear icon on the left of the screen to open the Settings panel. Within Settings, you will find the following:
Note: When you go to a live event go past the events settings and enter the events manage production side, an ingest streaming session is provisioned for the user to stream to. You have 30 minutes to stream to the event before this provision of the streaming session expires.
Your stream signal will be broadcast live to your viewers, regardless of the status of your webcam and the browser encoder. We recommend starting a local recording of your stream from within your encoder at this point as well, just in case of any problems with your internet connection.
The Chat panel on the right is where you can enable, disable, and monitor your event's live chat. You can post messages and emojis during the stream from the Chat option. You can also disable it or export a transcript as a .txt file. Chat transcripts are available to download for 30 days.
The Auto CC tab allows you to enable automatic closed captioning for your event, making it more accessible to a wider audience. You can also input custom words such as people's names or technical jargon to ensure they are captioned correctly.
When you end a recurring event, the URL of each archive from that event will include a unique video ID that is different from the general event ID. This allows for differentiating the individual videos within an event series after they are no longer live. Keep this in mind when sharing links to your event versus a specific archive from that event.
Contracting entities and their entertainment events vendors should address these issues in their contracts for events that will take place at "a state-operated fairground, county fairground, state park, California State University, University of California, or auxiliary organization-run facility that hosts live events."
Toggle on Live Event Sharing to start sharing event information. Your Live Event Sharing recipients will begin receiving messages when you start an activity. Sharing is turned off automatically after 24 hours.
You can add up to 5 recipients' phone numbers to have automatic text messages sent to them about your event. Select Recipients > Add Recipients or Edit Recipients to add a recipient. Recipients will need to opt in to receive text messages from Garmin related to Live Event Sharing. To send an opt in request, select Send Request and follow on screen prompts. To delete a recipient, swipe from right to left on their name.
Estimated Completion Time - The estimated time it will take you to complete the event. Available distance options include 5K, 10K, Half Marathon, Marathon or Custom. Custom has a distance limit of 20 miles.
Please note that while we hope to be able to hold these events live, the format is subject to change, based on official guidance. We will continue to monitor the situation closely and will make further decisions over the coming months as appropriate.
Before COVID-19, the Live Events Industry provided jobs in every state, to a total of nearly 12 million workers. Today, the industry is struggling to stay alive, due to ongoing restrictions on events of all types.
Before COVID-19, there were nearly 1.1 million event businesses in the U.S., employing an average of more than 10 employees each. Today, most of us are struggling to stay afloat, as our operations are still shuttered or restricted by gathering moratoriums.
The Live Events Coalition is a volunteer-run, nonpartisan, not for profit national coalition of live event and entertainment businesses, their employees, and independent contractors. The Coalition provides advocacy, resources, and a network for the 12 million live events professionals across 50 states.
We are hospitality, planners, caterers, talent, musicians, producers, technicians, general contractors, engineers, suppliers, manufacturers, and so much more.
We are the live events industry.
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Yes, all machines featured in the livestream can be purchased during and after the livestream. * Simply add the machine to your cart on the livestream screen. Dyson technology not featured can be purchased directly from the Dyson.com website.
You can continue to shop after the livestream has ended, but offers tied to the event may only be valid for a certain period of time. Visit dyson.com to shop all available Dyson technology including machines not featured in the livestream.
The shipping cost of machines (vacuum cleaners, fans, heaters, humidifiers, purifiers, hair dryers, and lighting) is free of charge when ordering on Dyson.com for select zip codes. Eligibility varies by location of item, availability, and the shipping address zip code. In-stock orders received by 12:00 PM Eastern Time Monday-Friday will usually ship same day. Orders will usually ship the next business day if received after 1:00 PM Eastern Time, on Saturday-Sunday, or on public holidays. All spares and accessories will ship separately, and be delivered between 5-7 business days.
On acceptance of orders, Dyson will make every effort to process them within the stated time frame. Dyson will not be held liable for shipping delays caused by severe weather or unforeseen events. To ensure the security of purchases, Dyson may need to contact customers to validate orders, which may cause delays. Transit time may vary depending on proximity to distribution center and inventory availability. Dyson only ships to US delivery addresses in the 50 states, cannot deliver to PO boxes or APO/FPO addresses, and cannot guarantee scheduled delivery to Hawaii and Alaska.