How To Change Word Reviewer Name
Leonides Suttle
It is possible to do this in the new XML-based .docx format used by Word 2007. A .docx file is actually a ZIP file containing the different components of the document, which you can gain access to by renaming the file from filename.docx to filename.zip.
To change the author of tracked changes, open the file word\document.xml in a text editor. The author of each insertion and deletion is specified by the w:author attribute of the corresponding or element. Change it to whatever you want, save the file back to the ZIP archive, and rename the file back to filename.docx.
Comments work the same way, except that they're stored in the file word\comments.xml, in elements. You must change the values of both the w:author and w:initials attributes for each comment, or you may get unexpected results.
Understand that doing this is probably a bad idea. The spec suggests that changing the authors of revisions and comments shouldn't cause trouble with other parts of the document, but who knows whether that's true in all cases, and in any event it's pretty easy to make mistakes with these kinds of changes unless you're just doing simple global search/replace operations. If you still want to take the risk, be sure to create backups of everything first.
I think this is all to do with the name a user enters in the box when requested when installing the software. It uses this name then for anyone who uses Word on that computer. There is a way this can be changed in Word. I think it's in the advanced properties options. Depending on the version of Word you are using you will get to this via different routes.
I purchased this MAC all-in-one from my nephew, and although he has deleted his name as the owner, his last name keeps showing up as the person who makes suggestions in Track Changes. I need to eliminate him and add my name, but I can't figure out how to do it. Help?
Click on Word > Preference > User Information, use the desired name and check the box right below the name that says "Always use the name regardless of how I'm signed in Office" and that should work.
Finally someone offering a solution that works. Thank you. This helped me too. However, I did not have any "check box" that read "always use the name...". The dialog box just has a place to change the existing name to the preferred name along with other details like company name, address, phone number and email address. Nonetheless, very helpful.
Did you ever figure this out? I am having the exact same problem - I keep changing the user information and as soon as I click OK and exit, it reverts to the old information. Never saves the change to the name.
Here is the only way I was able to solve this problem. As a freelance editor, my jobs require that my Reviewer name be anonymous. I had to create a New User and login using that name in order for it to show up as the alternate reviewer name. My machine is currently running OS 10.9.5, Mavericks.
The only downside is that you need to create everything anew, as far as I can tell, as this new account is a new, independent user. Therefore, I had to email the docs to myself, then using the new account login to my email, download the docs, and go. If anyone can find an easier path, I would appreciate it. As many others have noted, simply changing the name in Word did not solve the problem.
Thank you, after a frustrating hour of changing it, and it still reverting back to my ex-boyfriend's name, which I have no clue how his name ever got associated with my Word program to begin with... But I went through the process you described above. Got to the blank/new account and realized Microsoft Office wasn't installed. I decided I'm just going to have to make the changes with my Ex's name showing, and went back to my normal account. I decided to change the preferences once more, and this time it saved it in my name.
No matter what your case is, it shall do you no harm to learn ways to delete or change personal information on computer or digital documents, especially in an age when privacy breaches happen all the time.
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