Use of digitized student photos and policy
Katherine Ranes
I know many of you have digitized photos of students which you obtain when a
student receives a photo ID.
At Arizona State University, we are trying to identify other ways that photo
is used. Do you have any policies about the appropriate use of the photo
image and are you applying FERPA to release of this "information"?
If you could share examples of applications that use the photo and/or your
policies and practices, I would appreciate it.
Thanks in advance for your help,
Katie Ranes
Information Technology
Arizona State University
Tempe, AZ 85287-0101
Voice: 602 965-2772
Fax: 602 965-0028
Email: kra...@asu.edu <mailto:kra...@asu.edu>
Bazley, Lisa
Here at Robert Morris, we collect the digitized photos of our students,
faculty and staff. The decision was made to automatically post all
full-time faculty photos to our website directory. Staff photos get
posted by request. We have received numerous requests by outsiders and
students to show student photos but we have not pursued doing so (at
least not on our website). Also, there have been a few requests by
administrative personnel to show the student photos in our SIS.
Understandably, our Dean of Students is still pondering this issue
(because of FERPA, I believe).
Despite these concerns, we are currently programming a piece of our SIS
(highly secured by user) to indeed show photos. This will be primarily
used by the Dean of Students and his personnel. We are going ahead with
this because of our new universal student card system. In the old
system, a duplicate photo was created and filed in the Dean of Students'
office. In the new system, this is no longer done, so we feel we need to
offer a photo verification system to the dean.
Other uses for student photos that have been discussed in the past:
registration, disciplinary system, exams (entrance and exit exams),
certification exams ..... whether or not we incorporate photos in any of
these systems remains to be seen. The technology is certainly in place
to do so.
With the generation and storage of digitized photos on our Dec VMS
system, we can very easily access and use the original image in our
Oracle database, website, and SIS. We just have to be careful "how" it
will be used.
Great question though. I'd be interested in hearing how others are
progressing in this area, too.
Lisa Bazley
Director, Administrative Information Systems
Robert Morris College
baz...@robert-morris.edu
Bi...@romulus.sas.upenn.edu
Katie-
The University of Pennsylvania also collects digital photos of our students.
This year, the School of Arts and Sciences and the School of Engineering and
Applied Sciences modified their web based class list application to display
the photos along with the list of students in the class. This has been very
popular with the faculty and the students have voiced no serious objections.
The system is secured in a way that faculty can only get class lists and
photos for those courses they teach. We have resisted a more open
distribution of photos because of FERPA.
Bill
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William J. McManus Institutional Research & Information Systems
Director, IRIS 3440 Market St., Suite 300
Bi...@romulus.sas.upenn.edu (MIME) School of Arts and Sciences
wmcm...@warp.sas.upenn.edu (NeXT) University of Pennsylvania
(215) 898-1664 Philadelphia, PA 19104
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Roberta Armstrong
I'd prefer to figure this out at the enterprise level so we can properly handle privacy concerns (e.g., I'd like to see a check off as to whether a student would allow use of their photo for internal purposes) and also to address issues of efficiency!
The registrar and I, as well as about 70 other folks, are plenty busy with our PeopleSoft implementation, so we won't be doing any work on photos this week (!) but we are certainly interested in the conversation about them, so keep it up.
Roberta A. Armstrong, Ph.D.
Project Manager, Student 2000 Project
University of Minnesota
Suite 425, 2221 University Ave. SE
Minneapolis, MN 55414
Phone: 612/625-6674
Cell phone: 612/448-6216
Beeper: 612/648-2440
Fax: 612/624-1311
Email: r-a...@umn.edu
>>> "Bazley, Lisa" <baz...@rmcnet.robert-morris.edu> Wednesday, October 28, 1998 11:34:22 AM >>>
Niles P. Dally
Student ID Images:
The WinAmecs Meal Plan and One Card System has imbedded video imaging
and ID card production. Once the image is captured it becomes a
permanent part of the students database. This image can then appear
(at the operator's discretion) on various reports, statements, invoices
etc. The image can also be displayed on POS terminals in locations like
the bookstore and food facilities. The image can easily be exported to
other areas through the campus network.
We have many institutions that commonly use the Video Image for
identification at POS (Point of Sale) terminals and at virtual readers
(secured network nodes) where positive identification is necessary.
Some of our customers also have our eCollege software and display (with
the students approval) a Video Image in the "Who's Who" section along
with a student written bio.
A downloadable demo of WinAmecs is available at
http://www.collegeid.com
In addition there is a link at this address to Philadelphia College of
the Sciences that will allow you to view eCollege and how student video
images are used. There is a one-hour seminar being held at the NACAS
Convention, Anaheim, CA, Monday November 2, 1998 at 2:30 PM that will
cover eCollege and the effects and benefits of Video Images on campus.
This seminar is being conducted by Bill Adolph, Dir. Aux. Services,
Philadelphia College of Sciences.
Niles P. Dally
NPD & Associates