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Cynthia Skane
The second thing to keep in mind: is there is anything that prevents your envelope from being completely flat? Do you have a wax seal (either on the inside or outside), or maybe a ribbon that is tied around the invitation? All of these result in a one-way ticket to non-machinable town.
If they give you different rates, politely ask them to explain their reason for the rate, and how you got to yours. This usually will inform you on something you might not have thought of, or where you went wrong in your calculations. When actually mailing out your invitations, go back to the branch that gave you the rate you ended up trusting the most.
Vintage postage (meaning any stamps that are not standard issue on USPS.com) can be a great way to add personality to your piece of mail. Take for instance my couple, Audrey and Greg, who share a passion for everything space-related. Their wedding invitations featured (amongst others) Apollo 8 stamps, constellations and solar imagings. How cool!
I recommend using a double envelope method (inner and outer envelope) when using wax seals. You can also get a clear sleeve for your envelope, which will protect the envelope without compromising on the design. If using the sleeve, make sure you stick the postage on the clear sleeve itself so that the postage can still be canceled!
If you are asking your guests to return their RSVP card to you in an RSVP envelope, it is customary to pre-stamp the envelope for their convenience. RSVP envelopes generally have little more in them than the RSVP card, so generally speaking a 1oz Forever stamp should do the trick for this!
If you would like to avoid the cost of this extra postage, opt for a digital collection of your RSVPs. Most wedding websites such as The Knot have this feature built in, and you can keep all your RSVP information in one place.
Charlotte Rosales is a calligrapher and wedding invitation designer in San Antonio, Texas. In her studio, CalliRosa, she creates everything from custom invitations, to place cards, envelope calligraphy and wedding signs. Charlotte serves the greater Texas area: Dallas, Houston, Austin, San Antonio, the Texas Hill Country and everything in between. Learn more about Charlotte and CalliRosa here!
Today in our etiquette series we are looking at one of the most dreaded tasks of wedding planning: a seating arrangement. At this point, you have already spent hours tracking down those last few RSVPs. The last thing you want to do is spend another handful of hours shuffling around pieces of paper on a floorplan. Today we are looking if you even need a seating arrangement. I will also show you how you can make one without spending a lot of time on it, and how to best deliver it to your calligrapher (aka me :)!) to ensure your seating chart comes out perfectly.
You booked your venue, you have your caterer, photographer. Your invitations are designed, locked in and ordered. Now it is time to address those pesky envelopes to your uncle and aunt, who is a doctor, and your single mom friend who you invite to come with her kids nd a date. How do you address their envelopes? Is there a correct way? I will help you navigate the tricky addressing situations today in our wedding etiquette series.
Charlotte Rosales is a calligrapher and wedding stationer in San Antonio Texas. Her studio, CalliRosa, creates everything from custom invitations, to placecards, envelope calligraphy and wedding signs. Charlotte serves the San Antonio, Boerne, Fredericksburg, Spring Branch, New Braunfels, and Texas Hill Country area. Learn more about Charlotte and CalliRosa here!
I am an office manager and am responsible for distributing the mail at my office. The mail in my office building is delivered inconsistently (different mail carriers, inconsistent delivery times, delivered to the wrong office suite, etc.). It happens at least once per month where our mail gets delivered to another office/company on our floor.
The office manager of that company gets a pile of mail, flips over the whole stack without reading the addressee, opens everything with her letter opener, and then distributes it at her company. So when our mail accidentally gets delivered there, we get a pile of opened mail after she realizes it is not for her company. Also, she has never brought it over personally. She waits until the mail carrier comes the next day and has him/her bring it to my office.
YMMV on contacting authorities in the post office. My experience is that it will take hours to get a hold of the right person, and then it will take months of consistently reporting the same problem for it to be solved.
Yeah, this is really going to vary based on location. The post office in my hometown in rural Wyoming is super accessible and helpful. But when the system ate a package of mine here in Bay Area, California? Hours and hours spent trying to contact someone and absolutely no help.
Something similar happened to me personally, delivered to the wrong box in a duplex. I had to send a couple of complaints and the person in the other duplex sent a couple and eventually it was figured out.
In this case there have been repeated incidents where the person opened mail that was not addressed to them. That moves from unintentional to a demonstrated pattern of behavior. The OP has repeatedly talked to the person and they have not modified their behavior in any way. At that point it becomes negligence on the part of the other person.
Yes, go to the post master first, but the other person needs to bear some responsibility too.
Exactly! I open the mail and distribute it at my office. I have to open every piece. Not every day, but fairly often I will get something that is not for us and not realize it until after opening. Not my fault and I am not doing it on purpose.
I agree. For a while I had a not especially great letter carrier and would get mail for someone else with a completely different name. The only thing that was the same was our house number. A few times, I accidentally opened them and then I would forget to bring them back to the mailbox to be returned for a few days or a week. But then I started looking over the envelope before I opened them, and would keep a pen in my car to point out the misdirection. Eventually we got a new letter carrier who is way better, but I still look.
We had a very similar situation in our neighborhood too. I was so sad to see my mail lady retire and have had nothing but issues since. Last week I had absolutely no mail, no junk nothing for 3 straight days. Everyone gets junk everyday right?
It has gotten so bad, that I went to my local PO a couple years ago and now have a shiny box where my netflix come the day they are supposed to, my credit cards and the bills show up quickly. I cannot recommend a PO box more. Yes, it is a pain to get to it, but everything is there, especially my packages.
If you can get the local number go for that first. They have more personal interest in getting it right. If not the 800 number works wonders. And keep a record. You may have to do this more than once.
My two new favorite things are Amazon Fresh (now available in my area for Prime members and a delivery fee that is lower than any of the grocery stores around here!) and Starbucks Ordering (beta testing in my area). I drop my kid at school, get back in my car, use the app to place my order, and by the time I get to Starbucks 5 minutes later, I can just walk in and my latte is right there waiting for me!
Suggesting that her organisation starts distributing mail unopened until you can both get it sorted might be another way to go that takes the burden from her somewhat. The other option I can think of is to ask building management if their people can collect and sort mail from the mail carrier so that you should get a much higher accuracy rate in delivery.
Also, if you are in a company with any security threats, having one person opening the mail in a contained area who knows what looks suspicious is much safer than sending around an unopened envelope with white powder or a parcel with a body part (really happened in Canadian government offices).
I tend to reread Heyer a lot. As in, I just finished The Nonesuch yesterday and started Sprig Muslin today. And I have them all as ebooks, which is how I was able to come up with the quote so easily. :D
Working in an industry where some people would like to see us disappear overnight, our mail room has received suspicious packages that they have had to call the police on. That being said, the mailroom is near the front door (so couriers can easily access it) and not in the middle of the building, which decreases exposure to the rest of the company.
But I think a talk between your boss and their boss is the right idea at this point. The OP has already discussed this with the receptionist with no results. And it is inappropriate for the office manager to talk with the boss at the other office. It also signals the seriousness. If the Starbucks cards were stolen then what else may have gone astray?
I feel like this is a huge liability. Reading legal documents not meant for your eyes seems like a real easy way to land in hot water. If I was her manager, I would be concerned for sure about the possible impacts on the org.
But even in (reasonable) places where all the mail is opened, sorted, etc., if there is an history of mail going to the wrong company, they would first check the whole pile to make sure no mail gets opened that is for another office in the building. Also, see: federal offense for tampering with mail.
I was an admin once. It was just as easy to stack the letters face up and take a quick peek before slicing open with a letter opener (which can, by the way, be used with the front of the envelope facing you), as it was to place the stack face down.
He has mostly stopped. He occasionally still spends just a little bit too much time hovering in front of the mailboxes and hot foots it out of there if I walk in. If a piece of mail seems personal or might be a check from a vendor, I either deliver it directly to the person or put it under their keyboard and email them.
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