How To Download Tasks From Jira
Bok Miklas
While we recommend working openly, there are times where you may want to restrict who can view a particular piece of work. For example, you may want to restrict who can view tasks related to sensitive financial information, hiring or other personal employment information, or security-related software engineering work.
The Board view provides a Kanban-style visualization of your working process and the status of each task. This allows you to track, organize, and prioritize tasks across columns that represent your workflow.
Long running tasks
You should avoid long-running tasks in shared thread pools as they may impact other core tasks. For example, tasks that run in response to application events, indexing tasks and scheduled jobs. If these long-running tasks are required, you should move them to a separate executor and consider what should happen if the executor cannot keep up with the tasks being scheduled. Can tasks be dropped safely? Can tasks be batched to run more efficiently?
So the general idea is that you use the Scheduler API or event system to offload tasks that can be done in the background. Once the event or scheduled job is triggered, you make sure to run the task using a separate executor (see java.util.concurrent.ExecutorService).
We use JIRA with Greenhopper in our work, so when I receive new tasks I see them at the Agile Board for current sprint. For every sprint I have a LOT of tasks, after I have fixed, for example five of them I set their state as need test and these tasks go to tester (he has not only my tasks to test as usual). If these tasks are tested and all is ok they closed by tester. The problem is - that I could not see how many tasks I have done. When they are closed they disappear from my Agile board and I see only new tasks there... Imagine - yesterday you have completed five tasks for current sprint, but today chief adds ten more tasks in this current sprint for you.
As for this, your chief needs coaching. If you are doing SCRUM, then the "chief" (whoever that is) should not add extra work to your sprint. If you finish your tasks early, you should pick some off a teamate who might have run into trouble, or you can test his stuff. The point is to achieve the goals you (the team) have set for yourselves. If everybody is done, then the sprint finishes early. Good for you!
It would be really great if we could implement the bulk change operation to include sub-tasks. For example, I all sub-tasks are resolved (but not closed) you must transition every sub-task instead of doing a bulk operation.
Another important feature of basic tasks is that you can build strong dependency links between them, according to the available dependency rules (e.g. Start to Finish). However, since basic tasks do not use Jira fields but BigPicture fields, dependencies between basic tasks will not auto-synchronize.
The most important difference between a basic task and Jira issue is related to the lack of synchronization between BigPicture and Jira (and other connected platforms). The reason for it is that basic tasks live in BigPicture only. It means that you cannot bi-directionally sync basic tasks with Jira or create them in Jira.
When you want to quickly prototype your project plan on a Gantt chart without getting into creating real tasks, you can do so with basic tasks. They are more than enough to let you build a structure however you want it. And since you can also assign specific start and end dates, and draw dependencies between them, your lightweight plan will give you just about the right idea on how to proceed with your real plan.
You can group basic tasks into task templates (a series of ready-made tasks). For example, you can add several tasks to a template, then plug that template into your existing project. This way, you will be able to add multiple subtasks to a selected parent on your Work Breakdown Structure (WBS) or add multiple parents and associate subtasks with them.
So, if you want to sum up and track project costs, as well as time and effort estimates for your tasks, hook them up under the basic task. Then, add the columns with the data you wish to track (be it with respect to time, cost, or effort for example) and choose the aggregation method. This way, you will be able to track the overall progress of your project, individual phases, or any chosen group of tasks.
You can also use basic tasks to create sprints on a Gantt chart. In this case, basic tasks will stand for individual sprints (or iterations) and group user stories, as well as tasks that you have planned for the respective sprint. The bottom line is, basic tasks can group and overarch any combination of tasks and issues.
Similarly to Jira issues, you can in-line create basic tasks directly onto the project structure (in Scope, Gantt modules), or by choosing an option from the upper menu (in Scope, Gantt, Resources modules, and on the WBS widget). When your basic tasks are in place, you will also be able to see them in the backlog and board (in the Board module) even if you cannot create them there.
To summarize, you can use basic tasks in a variety of ways. Most notably, basic tasks are convenient placeholders for items you have not defined yet. They can also hold additional notes and reminders for you and your stakeholders. And finally, they can parent any group of work or project items, on any level, allowing you to easily create custom hierarchies and aggregate data of the subtasks.
I can only think of this issue - > If we create sub-tasks under stories instead of tasks, we can't drill down more if required in future. But apart from this, is there any other issue that we may come across?
I have seen most Development Teams use issue types of Story and Sub-task, if the Sub-task is related to the Story. If the sub tasks are a breakdown of the story, then this is a fine way to relate the work to the Product Backlog item, as it has a parent-child relationship. Then the sub tasks can be moved across the workflow.
Since there is nothing in Scrum that says how you actually visualize your Product/Sprint backlogs, there isn't an answer to that question. As @Chris Belknap said, the team needs to decide how to deal with this. But I will say that you can always break a story down further in Jira. You can link stories to each other to show the relationship. And if you are an organization that uses burndown/burnup charts, subtasks aren't represented in the Jira charts but given you statement you already know that.
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