Kansas State University - F&A Rate
55 views
Skip to first unread message
fwillbrant
Sep 26, 2014, 2:47:44 PM9/26/14
to big-xii-business-e...@googlegroups.com
Kansas State University Question
Our current F&A rate agreement expires June 2016, with FY2015 designated as the base year for our next proposal. The new Uniform Guidance, section 200.414(g), allows universities to "apply for a one-time extension of the current negotiated indirect cost rate for a period of up to four years". We are interested in what options your institution might be considering for your next proposal.
- When is your next proposal due and what is the base year?
- Are you planning to submit a full proposal or will you consider requesting an extension?
- What consulting firm do you normally use for your proposal preparation and/or negotiation of the final rate?
- If you consider the extension option, will you get help from your consulting firm to make that decision and/or "negotiate" the extension?
ehros...@gmail.com
Oct 13, 2014, 12:25:50 PM10/13/14
to big-xii-business-e...@googlegroups.com
Univ of Texas at Austin
When is your next proposal due and what is the base year?
Current proposal is effective FY15 – FY18 with a base year of FY2017. UT Austin’s proposal is due to Cost Allocation Services (CAS) Feb 2017.
Are you planning to submit a full proposal or will you consider requesting an extension?
Submit a full proposal but we may create a proposal using FY2016 data to determine if an extension would be beneficial.
What consulting firm do you normally use for your proposal preparation and/or negotiation of the final rate?
Federal Costing Concepts (FCC) – Jim Nolan
If you consider the extension option, will you get help from your consulting firm to make that decision and/or "negotiate" the extension?
Yes, UT Austin would utilize our negotiator to aid in making a final determination and negotiate with CAS on the rates.
When is your next proposal due and what is the base year?
Are you planning to submit a full proposal or will you consider requesting an extension?
What consulting firm do you normally use for your proposal preparation and/or negotiation of the final rate?
If you consider the extension option, will you get help from your consulting firm to make that decision and/or "negotiate" the extension?
kathy.kam...@gmail.com
Oct 16, 2014, 12:13:54 PM10/16/14
to big-xii-business-e...@googlegroups.com
Oklahoma State University
Oklahoma State University’s Cognizant Agency is the Office of Naval Research (ONR). Our current F&A rate expires June 30, 2015. However ONR, when issuing the negotiated rate for fiscal year ’13, ‘14, and ’15 also included a “provisional rate” for FY ’16. The provisional rate is a continuation of the FY ‘13-‘15 rate.
• OSU’s next F&A proposal is due in the Winter of 2015, and our proposal will use FY14 as the base year.
• Because of a University-wide implementation of an ERP system, major changes with Uniform Guidance Issuance, and the implementation of an Sponsored Program submission module, OSU would like to exercise the provisional rate already authorized for FY16. However the provisional rate was put into place as a management strategy for ONR—not necessarily for the benefit of the University. ONR is currently understaffed and expects delays in finalizing negotiations of F&A rates. By stipulating a provisional rate in the previous negotiations, ONR has provided themselves an extension in meeting negotiation deadlines.(As a side note, a “provisional rate” was issued for our Fringe Benefit rate which expired June 30, 2014 when the FB FY14 negotiation was completed in the Summer of 2013. As of October 1, 2014—after our FB proposal was delivered in January of 2014, we continue to wait on a final negotiated rate and continue to operate on our provisional rate issued in FY13).
Regarding our FY16 F&A proposal and the possible exercise of the provisional option, ONR has stated that “ONR will not negotiate the use of the provisional rate unless OSU provides data from the FY14 base year.” Essentially, if OSU’s FY14 base year data reflects a F&A rate (effective FY16) that is less than the provision rate offer, ONR will not allow the provisional option to continue into FY16. If the FY14 base expects an increase, the changes of the provisional rate quite possibly left in place. While 200.414(g) of the new Uniform Guidance does allow for a “one-time extension,” our FY16 proposal is technically due prior to the December 26, 2014 implementation of the Uniform Guidance.
• OSU uses Maximus and their CRIS software for proposal development.
• Traditionally, OSU has negotiated directly with ONR.
Oklahoma State University’s Cognizant Agency is the Office of Naval Research (ONR). Our current F&A rate expires June 30, 2015. However ONR, when issuing the negotiated rate for fiscal year ’13, ‘14, and ’15 also included a “provisional rate” for FY ’16. The provisional rate is a continuation of the FY ‘13-‘15 rate.
• OSU’s next F&A proposal is due in the Winter of 2015, and our proposal will use FY14 as the base year.
• Because of a University-wide implementation of an ERP system, major changes with Uniform Guidance Issuance, and the implementation of an Sponsored Program submission module, OSU would like to exercise the provisional rate already authorized for FY16. However the provisional rate was put into place as a management strategy for ONR—not necessarily for the benefit of the University. ONR is currently understaffed and expects delays in finalizing negotiations of F&A rates. By stipulating a provisional rate in the previous negotiations, ONR has provided themselves an extension in meeting negotiation deadlines.(As a side note, a “provisional rate” was issued for our Fringe Benefit rate which expired June 30, 2014 when the FB FY14 negotiation was completed in the Summer of 2013. As of October 1, 2014—after our FB proposal was delivered in January of 2014, we continue to wait on a final negotiated rate and continue to operate on our provisional rate issued in FY13).
Regarding our FY16 F&A proposal and the possible exercise of the provisional option, ONR has stated that “ONR will not negotiate the use of the provisional rate unless OSU provides data from the FY14 base year.” Essentially, if OSU’s FY14 base year data reflects a F&A rate (effective FY16) that is less than the provision rate offer, ONR will not allow the provisional option to continue into FY16. If the FY14 base expects an increase, the changes of the provisional rate quite possibly left in place. While 200.414(g) of the new Uniform Guidance does allow for a “one-time extension,” our FY16 proposal is technically due prior to the December 26, 2014 implementation of the Uniform Guidance.
• OSU uses Maximus and their CRIS software for proposal development.
• Traditionally, OSU has negotiated directly with ONR.
krist...@gmail.com
Oct 16, 2014, 12:29:06 PM10/16/14
to big-xii-business-e...@googlegroups.com
Iowa State University
Q: When is your next proposal due and what is the base year?
A: ISU’s base year is FY15 with a proposal due date of 12/31/2015
Q: Are you planning to submit a full proposal or will you consider requesting an extension?
A: We are currently planning to submit a full proposal due to new research buildings on campus that are anticipated to favorably impact our rate. However, consideration may still be given to requesting an extension.
Q: What consulting firm do you normally use for your proposal preparation and/or negotiation of the final rate?
A: Maximus for both proposal preparation and negotiation.
Q: If you consider the extension option, will you get help from your consulting firm to make that decision and/or "negotiate" the extension?
A: Not yet been determined.
Q: When is your next proposal due and what is the base year?
A: ISU’s base year is FY15 with a proposal due date of 12/31/2015
Q: Are you planning to submit a full proposal or will you consider requesting an extension?
A: We are currently planning to submit a full proposal due to new research buildings on campus that are anticipated to favorably impact our rate. However, consideration may still be given to requesting an extension.
Q: What consulting firm do you normally use for your proposal preparation and/or negotiation of the final rate?
A: Maximus for both proposal preparation and negotiation.
Q: If you consider the extension option, will you get help from your consulting firm to make that decision and/or "negotiate" the extension?
A: Not yet been determined.
Katrina Yoakum
Oct 21, 2014, 1:32:46 PM10/21/14
to big-xii-business-e...@googlegroups.com
University of Kansas:
When is your next proposal due and what is the base year?
Our base year was FY2014 & we are currently working on our proposal due December 2014.
Are you planning to submit a full proposal or will you consider requesting an extension?
We plan on submitting a full proposal.
What consulting firm do you normally use for your proposal preparation and/or negotiation of the final rate?
This will be our third proposal working with Carrie Hurney, Huron Consulting.
If you consider the extension option, will you get help from your consulting firm to make that decision and/or "negotiate" the extension?
Yes -- We have actively consulted with Huron on all significant issues related to our F&A proposal.
Resource Contact:
Katrina Yoakum, Comptroller, kyo...@ku.edu
Reply all
Reply to author
Forward
0 new messages