Re: HI ALL MOM & PPT ( Budget ) - GB -5th.Aug.2018

[Satish R]

Hello MC team, it's more than 2 weeks I haven't seen any response to my email dated 21srt Aug 2018 does this mean that all the MC members are of the opinion that the process carried out is in order?

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From: Satish R

Sent: Tuesday, 21 August, 1:18 PM

Subject: Re: HI ALL MOM & PPT ( Budget ) - GB -5th.Aug.2018

To: mc_r...@googlegroups.com

Cc: Rudresha S, Brundavan Gardenia Group

Congratulations to all the newly elected MC members  2018 - 19 and good initiative for calling nominations from residents for various committees.

Please clarify as to why nominations for the internal auditor was not called for, as it was in practice, all these years? This point was raised in the budget meeting which is not captured in the minutes of meeting and it is tactfully recorded as "an internal auditor appointed and was approved" which is not in order.

Please clarify

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From: brundavan...@googlegroups.com <brundavan...@googlegroups.com> on behalf of Balaji Nadig <nadi...@gmail.com>

Sent: Tuesday, August 7, 2018 6:32:53 AM

To: Brundavan Gardenia Group

Cc: RBGRWA Management Committee 2017-18.; Rudresha S

Subject: HI ALL MOM & PPT ( Budget ) - GB -5th.Aug.2018

 

Dear Residents ,

Please find Minutes  Of Meeting and PPT related to the recently held General Body on

5th August 2018.

We also thank all residents who attended the meeting for taking time out of their busy 

schedules . At the same time we appeal to all members to participate in all activities of

RBGRWA ( meetings , cultural activities , sporting activities , competitions ., etc ) in full

strength in future.

Thanks & Regards

f or RBGRWA

Balaji Nadig 

Secretary

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[Satish R]

MC team is not responding to my emails this shows they are willfully avoiding a members request.

Current MC team has deprived members from their basic rights by not calling in the nomination for appointment of internal auditor.

I wold request residents to come forward and support for the basic rights of a member and ensure MC team calls the nomination and appoints as per process.

For the benefit of larger group here is the past history (facts) of appointment of internal auditor:

2014-15 - appointed as per by law

2015-16 - appointed two auditors as per request from members as there were two nominations

2016-17 - appointed as per by law

2017-18 - appointment was done after 8 months from month of calling for nomination and appointed two auditors reasons well known only to MC team

2018-19 - nominations was not called and tactfully mentioned as appointed in budget meeting notes whereas objection was raised by a member which is not mentioned and appointment of internal auditor is void.

If there is any mistake in the year and appointment details as mentioned above do help correct the details, however that is past we have to come together and fix the current problem.

Regards,

Satish

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Thanks,

 

Satish R

[Satish R]

Note: subject changed with relevance to the query

REMINDER 1:

Current MC team is depriving the basic rights of a member by not calling in the nomination for appointment of internal auditor.

This act of current MC team how they haven't responded to my query despite multiple emails, what should a member do for claiming his rights in this society?

Such acts of MC team would lead a member to approach competent authority for justice, but I am holding off only for the reason that justice would be sought within our community and do not have to approach competent authority.

On Thu, Sep 6, 2018 at 12:36 PM Satish R <hsit...@gmail.com> wrote:

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Thanks,

 

Satish R

[SUDHIR]

MC team,

Pls do respond on this.

No point in discussing after it’s going out of hand.

Rgds,

Sudhir 


Sent from Yahoo Mail for iPhone

[Balaji Nadig]

Dear Mr. Satish ,

This has reference to your e mail dated 9/9/2018 , on the subject of Appointment of Internal Auditor for 2018-19. 

It was very clearly discussed and decided by all residents who attended the GB meeting on 10th June 2018 and 

5th August 2018 that nothing of the past would be discussed and all members requested us to move on, in the best

interests of BG community . In view of that commitment made in the GB , the present MC would not want to respond

 to the details cited in your mail regarding appointment of auditors from 2014 to 2017 . 

However , the present MC would want you , as Treasurer of RBGRWA ( 2015 to 2017 ) , to let us know as to why were

the Internal Auditors Report for 2015/16   &  2016/17 , not presented to the General Body ( ref GB meetings 16.6.2017 &

31st.7.2018 ) . Refer clause 63 of our Bye Laws. Also please share a copy of the Internal Auditor's Report for 2016-17.

With regards to the appointment of Internal Auditors for 2018-19 , please note the following:-

1. Mr. Srikanth of B-118 had expressed his desire to become Internal Auditor for one more term ( 2018-19) , to the 

    then Secretary , Mr. Ashish Magdum .

2. Further , on the morning of 5th August 2018 , Mr.Srikanth had sent an e mail addressed to Mr.Ashish expressing his 

    desire to take up Internal Audit work for 2018-19 . Copy of his e mail is reproduced below.

    On Sunday, August 5, 2018, 8:47 AM, Pallavi Srikanth <pallavisr...@gmail.com> wrote:

Dear Mr. Asish

With reference to the above, I would like to inform you that I would be taking up internal audit work for the FY 2018-19.

Thanking you

Srikanth 

118 B Block

3.  Considering that Mr. Srikanth is a professional Auditor and the fact he had done an excellent job in 2017-18,  we explained 

     these aspects in the GB and requested for approval . The GB accorded the approval by show of hands , which is already

     recorded in the MOM.

4.  As stated in cl.62 of our Bye Laws , any resident may approach Mr.Srikanth and assist him in the audit work.

Hope this settles the matter . Pl do respond to our query ( in green )

Regards

for RBGRWA 

Balaji Nadig

Secretary

[Balaji Nadig]

Dear Mr. Satish ,

Pl note correction in following para..

However , the present MC would want you , as Treasurer of RBGRWA ( 2015 to 2017 ) , to let us know as to why were

the Internal Auditors Report for 2015/16   &  2016/17 , not presented to the General Body ( ref GB meetings 19/6/2016 &

18.6.2017 ) . Refer clause 63 of our Bye Laws. Also please share a copy of the Internal Auditor's Report for 2016-17.

Regards

Balaji Nadig

--

Warm Regards 

Balaji .D. Nadig

9886763499

[Satish R]

Hello Mr. Balaji,

Thanks for responding to the email.

 

I am referring to the appointment of the internal auditor for the year 2018 – 19, why was the process not followed do revert back on this point only.

 

As per the process, the nomination was to be called followed and the appointment was to be made and this was not followed. 

Thanks,

Satish   

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Thanks,

 

Satish R

[Balaji Nadig]

Mr. Satish ,

Mr. Srikanth had expressed his interest and since GB considered our request by approving the 

same , he has been appointed . This should be seen as violation as this was done with the 

consent of the GB after a formal request was made by the MC.

Regards

Balaji Nadig

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Thanks,

 

Satish R

-

[Balaji Nadig]

Mr. Satish ,

Pl ignore previous mail

Mr. Srikanth had expressed his interest and since GB considered our request by approving the 

same , he has been appointed . This should not  be seen as violation as this was done with the 

consent of the GB after a formal request was made by the MC.

Regards

Balaji Nadig

[Satish R]

Hello Balaji,

I did raise objection during the GB meeting and this was not approved as I was part of the  GB meeting.

Do ensure to follow the process of appointment of internal auditor as per bye laws.

Satish R

---

From: bg_seva_...@googlegroups.com <bg_seva_...@googlegroups.com> on behalf of Balaji Nadig <nadi...@gmail.com>
Sent: Sunday, September 30, 2018 7:47:07 PM
To: Satish R.
Cc: RBGRWA Management Committee 2017-18.; Brundavan Gardenia Group; Rudresha S; BG Management Committee.
Subject: Re: Dear All Re: HI ALL MOM & PPT ( Budget ) - GB -5th.Aug.2018

 

To view this discussion on the web visit https://groups.google.com/d/msgid/bg_seva_saadhana/CAAmOU-xvUkWdJ%3Dn5fZ3ODTp-jGYHBdGWV_Y45knNJe1uNdomMQ%40mail.gmail.com.

[Balaji Nadig]

Mr.Satish ,

You preferred to walk out of the meeting.

Regards

Balaji Nadig

[Satish R]

Hello Mr. Balaji,

I walked out of the meeting only after MC moved to next point on the agenda.

I was very much present until we discussed regarding appointment of internal auditor.

Satish R

---

From: bg_seva_...@googlegroups.com <bg_seva_...@googlegroups.com> on behalf of Balaji Nadig <nadi...@gmail.com>

Sent: Sunday, September 30, 2018 7:53:52 PM

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[Satish R]

Hello Mr Balaji,

To add why was the process not followedfor appointment of internal auditor.

What relevance does it have of me walking out of the meeting.

Satish R

---

From: Satish R <hsit...@gmail.com>
Sent: Sunday, September 30, 2018 7:58:30 PM
To: Balaji Nadig

[Balaji Nadig]

Mr. Satish ,

What we now have is a professional auditor and by appointing him , a win win situation for the

Residents and the MC has been achieved and that's more important . Unlike in the past wherein

the external auditor's report itself was projected on screen and the External Auditor himself was expected

to explain. None of the questions on accounts recd convincing  answers.

Should appreciate the previous MC for giving an opportunity to the Internal Auditor to present 

his report to the GB . This happened for the first time. 

With this the matter stands clarified and there is nothing more to add from the MC's side. 

Regards

Balaji Nadig

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[Satish R]

Hello Mr. Balaji,

I am still expecting a response to my query "WHY WAS THE PROCESS NOT FOLLOWED FOR APPOINTMENT OF INTERNAL AUDITOR?"

Appointment of internal auditor should be followed as per bye laws, if there is deviation as in this case there should have been a resolution passed, if yes do share the same.

Rest of the claims that you are making can be discussed in common forum and make judgment not at this juncture, as we all know what are the real facts.

Thanks,

Satish R

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Thanks,

 

Satish R

[Ashish Magdum]

Mr. Satish ,

With reference to the your chain of mails regarding the appointment of of internal Auditor i would like to reply you on the same.

Please refer our bye-laws Chapter 5 Point No. 62 ( Last Paragraph ) page 44 -: The Association in its Annual General Body meeting shall elect an internal auditor among the apartment owners & Members / deemed members & who shall report only to the General Body at its special or Annual general body meeting. The internal auditor shall not be a member of the Management committee.

( No where it’s mentioned that M.C. must call for the open invitation before the General body meeting )

Also we have clearly explained to you that since Mr. Srikanth volunterly given his name for the work of internal auditor & M.C. has just put the same in the General body & Genral body has approved his name for internal Auditor. ( This process is happened as per the above mention clause )

Also make a note when the people are volunterly giving the names for the specific committee the General body takes the call about there appointment & the same has done in the previous General body meetings,

For example & your reference -:

*  3 members volunterly came forward for the work of Election committee for year 2018-19.

      ( Mr. Ramchandra , Mr. Ravindra & Mrs. Shruthi )

 * 2 members volunterly came forward for the fixing the fees / charges for copies of documents relation 

    to the affairs of Association.

     ( Mr. Prakash Lakkur & Mr. B.R. Prakash )

So it’s very much clear that the appointment of internal auditor has been done as per the bye-laws clause no. 62. 

Still if you are not satisfied with our reply you can submit the petition signed by at least 30 members to the secretary for the special General body meeting on this subject.

( As per our bye-laws Point No. 14 - Page No. 19 )

As a president of the RBGRWA i assure you , we will do the needful for the same.

Hope it’s very much clarified to you  !!!

Regrd’s

Mr. Ashish Magdum.

President , 

RBGRWA 2018-19.

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[Satish R]

Hello Mr. President, Mr. Secretary and all other MC Members,

With reference to your e-mail kindly refer to below points and clarify:

• Since formation of RBGRWA, it has been a practice followed by all previous committees to call / invite for nominations from the residents for appointment of Internal Auditor
• Clarify why the same was not practiced this year 2018-19
• Was this decision of not sending open invitation was taken by the current MC, if so please share the resolution signed by all MC members
• As per meeting notice sent by you on 12th Jul 2018 for the General Body (Budget) meeting held on 5th Aug 2018, one of the agenda is "Approval for the external & internal Auditors for the year 2018-19"
• As per this, as a minimum courtesy MC should have invariably called for nominations among the attendees present in the meeting and approve the nominations
• Without doing this and not considering my nomination for the post of internal auditor, MC announced that Mr. Srikanth is appointed on the basis of mail sent by him on the day of the meeting at 8:47 am on 5th Aug 2018
• I am not against any individual but I am only concerned about the process followed by MC
  
• To the best of my knowledge Mr. Srikanth presence was not in the forum at this juncture
• There should be equal opportunity given to the members who express interest to volunteer. In this issue, my request was denied and tactfully excluded in the minutes of the meeting

Above act of MC demonstrates beyond any doubt that appointment of an internal auditor has not been done in a democratic way.

Referring to the mail sent by Secretary dated 30th Sep 2018: "we now have professional auditor" - the same auditor was selected as internal auditor for the year 2017-18

• Please note that any MC should not bring personal profession credentials in RBGRWA affairs, in my opinion
• If so, this parameter will apply to all the posts of the committee

After working as committee member (TSS) for 2 years, I feel commitment to chosen responsibility in the association plays a vital role rather than our personal profession.

By your saying as "we have now professional auditor", you have not only insulted my willingness but also tarnished my image and integrity in the minds of residents.

At this juncture would like to bring forward few facts about Mr. Srikanth shortcomings as internal auditor for the year 2017-18:

• Audit report was not submitted by him to the GB held on 10th Jun 2018
• His presence was not there during the time when I presented my internal auditor report
• As a co-internal auditor (Mr. Srikanth), I
• Haven't received responses to most of my emails sent to him, which is on record
• Clarification meetings with then MC team were not attended by him despite being invited

Referring to the point made by Secretary mail dated 30th Sep 2018: "Should appreciate the previous MC 2017-18 for giving an opportunity to the Internal Auditor to present his report to the GB. This happened for the first time"

• As per bye-law and approval, it was only me out of the two of us as an internal auditor did justice to the responsibility by submitting the report to the GB

All MCs should encourage those who volunteer for the right cause, as this will open doors and encourage many members who would like to exhibit their talent/knowledge but are hesitant due to the above scenario.

I now appeal to all the members that I should be given the responsibility of internal auditor in this tenure by supporting to call for Special General Body Meeting for this purpose, considering the above facts and I'll assure you that I will do justice in the best interest of our association.

Your statement:

• 3 members volunterly came forward for the work of Election committee for year 2018-19. ( Mr. Ramchandra , Mr. Ravindra& Mrs. Shruthi )

Reply: since there was no volunteers to be part of the election committee when nominations was called by then MC, this point was discussed during the GB meeting and they volunteered

• 2 members volunterly came forward for the fixing the fees / charges for copies of documents relation to the affairs of Association. ( Mr. Prakash Lakkur& Mr. B.R. Prakash )

Reply: This came for discussion during the GB and they volunteered

In both the above examples, there were no other volunteers and no claim from any residents on these subjects, so the approval has been taken place.

So, your statement saying "it’s very much clear that the appointment of internal auditor has been done as per the bye-laws clause no. 62”, do not have any relevance to the above two approvals

Your mail to submit petition:

• Would have appreciated if you would have set the right precedence by submitting a petition signed by the required number of members to call for special general body to then MC (TSS) 2015-16 and 2016-17 before going ahead and painting CHILDREN PLAY AREA on your own. Thereby breaching bye-law taking the same into your hands
• As a resident and member, I am claiming for my rights to get nominated and fighting for my right within the set guidelines, unlike you

Adding few more facts from the past, during year 2017-18, when then MC called for nominations well in advance, I sent my nominations immediately, however:

• Appointment of internal auditor was done only after 8 long months on 4th Mar 2018, this is towards end of the tenure of then MC, which has reduced the opportunity for timely auditing and put enormous amount of pressure on my time... will you (as Secretary of 2017-18) kindly explain the reason for this delay
• Appointing two internal auditors during 2017-18 (you were the Secretary then) - don't you think bye-law was deviated then

Then MC 2017-18, announced that Mr. Srikanth and myself are nominated and called for approval to the members present

• This practice should have been adopted this year too
  

On going through above, the act of current MC team gives good clarity that the committee is biased with those who raise their voice for the right cause.

This is the reason why meeting deliberations should be video recorded to have evidences of actual facts and avoid any conflicts.

Thanks,

Satish R

[Satish R]

Hello Mr. President, Mr. Secretary, All MC Members,

Reminder 1:

It has been close to 2 months since my last mail dated 6th Oct 2018 to all the MC members requesting to clarify is still pending your response.

This act from current MC team clearly showcases that they are biased towards me for raising voice for justice. You cannot deprive any member from their fundamental rights.

If there is no hidden agenda then do appoint internal auditor in a democratic way.

Appreciate to see a response to my queries.

Thanking you.

Satish R

From: Satish R <hsit...@gmail.com>

Sent: Friday, October 5, 2018 9:51:01 PM

To: Ashish; RBGRWA Management Committee 2017-18.; Brundavan Gardenia Group

Cc: Rudresha S; Team Seva Saadhana

Subject: Re: Dear All Re: HI ALL MOM & PPT ( Budget ) - GB -5th.Aug.2018

 

Hello Mr. President, Mr. Secretary and all other MC Members,

With reference to your e-mail kindly refer to below points and clarify:

Since formation of RBGRWA, it has been a practice followed by all previous committees to call / invite for nominations from the residents for appointment of Internal Auditor Clarify why the same was not practiced this year 2018-19Was this decision of not sending open invitation was taken by the current MC, if so please share the resolution signed by all MC members As per meeting notice sent by you on 12th Jul 2018 for the General Body (Budget) meeting held on 5th Aug 2018, one of the agenda is "Approval for the external & internal Auditors for the year 2018-19" As per this, as a minimum courtesy MC should have invariably called for nominations among the attendees present in the meeting and approve the nominationsWithout doing this and not considering my nomination for the post of internal auditor, MC announced that Mr. Srikanth is appointed on the basis of mail sent by him on the day of the meeting at 8:47 am on 5th Aug 2018I am not against any individual but I am only concerned about the process followed by MC

To the best of my knowledge Mr. Srikanth presence was not in the forum at this junctureThere should be equal opportunity given to the members who express interest to volunteer. In this issue, my request was denied and tactfully excluded in the minutes of the meeting Above act of MC demonstrates beyond any doubt that appointment of an internal auditor has not been done in a democratic way .

Referring to the mail sent by Secretary dated 30th Sep 2018: " we now have professional auditor " - the same auditor was selected as internal auditor for the year 2017-18

Please note that any MC should not bring personal profession credentials in RBGRWA affairs, in my opinionIf so, this parameter will apply to all the posts of the committee After working as committee member (TSS) for 2 years, I feel commitment to chosen responsibility in the association plays a vital role rather than our personal profession.

By your saying as " we have now professional auditor", you have not only insulted my willingness but also tarnished my image and integrity in the minds of residents.

At this juncture would like to bring forward few facts about Mr. Srikanth shortcomings as internal auditor for the year 2017-18:

Audit report was not submitted by him to the GB held on 10th Jun 2018His presence was not there during the time when I presented my internal auditor reportAs a co-internal auditor (Mr. Srikanth), I Haven't received responses to most of my emails sent to him, which is on recordClarification meetings with then MC team were not attended by him despite being invited

Referring to the point made by Secretary mail dated 30th Sep 2018: "Should appreciate the previous MC 2017-18 for giving an opportunity to the Internal Auditor to present his report to the GB. This happened for the first time"

As per bye-law and approval, it was only me out of the two of us as an internal auditor did justice to the responsibility by submitting the report to the GB

All MCs should encourage those who volunteer for the right cause, as this will open doors and encourage many members who would like to exhibit their talent/knowledge but are hesitant due to the above scenario.

I now appeal to all the members that I should be given the responsibility of internal auditor in this tenure by supporting to call for Special General Body Meeting for this purpose, considering the above facts and I'll assure you that I will do justice in the best interest of our association.

Your statement:

3 members volunterly came forward for the work of Election committee for year 2018-19. ( Mr. Ramchandra , Mr. Ravindra& Mrs. Shruthi ) Reply: since there was no volunteers to be part of the election committee when nominations was called by then MC, this point was discussed during the GB meeting and they volunteered

2 members volunterly came forward for the fixing the fees / charges for copies of documents relation to the affairs of Association. ( Mr. Prakash Lakkur& Mr. B.R. Prakash ) Reply: This came for discussion during the GB and they volunteered

In both the above examples, there were no other volunteers and no claim from any residents on these subjects, so the approval has been taken place.

So, your statement saying " it’s very much clear that the appointment of internal auditor has been done as per the bye-laws clause no. 62”, do not have any relevance to the above two approvals

Your mail to submit petition:

Would have appreciated if you would have set the right precedence by submitting a petition signed by the required number of members to call for special general body to then MC (TSS) 2015-16 and 2016-17 before going ahead and painting CHILDREN PLAY AREA on your own. Thereby breaching bye-law taking the same into your handsAs a resident and member, I am claiming for my rights to get nominated and fighting for my right within the set guidelines, unlike you

Adding few more facts from the past, during year 2017-18, when then MC called for nominations well in advance, I sent my nominations immediately, however:

Appointment of internal auditor was done only after 8 long months on 4th Mar 2018, this is towards end of the tenure of then MC, which has reduced the opportunity for timely auditing and put enormous amount of pressure on my time... will you (as Secretary of 2017-18) kindly explain the reason for this delayAppointing two internal auditors during 2017-18 (you were the Secretary then) - don't you think bye-law was deviated then Then MC 2017-18, announced that Mr. Srikanth and myself are nominated and called for approval to the members present

From: Satish R < hsit...@gmail.com>

Sent: Sunday, September 30, 2018 7:58:30 PM

To: Balaji Nadig

Cc: RBGRWA Management Committee 2017-18.; Brundavan Gardenia Group; Rudresha S; BG Management Committee.

Subject: Re: Dear All Re: HI ALL MOM & PPT ( Budget ) - GB -5th.Aug.2018

 

Hello Mr. Balaji,

I walked out of the meeting only after MC moved to next point on the agenda.

I was very much present until we discussed regarding appointment of internal auditor.

Satish R

From: bg_seva_...@googlegroups.com < bg_seva_...@googlegroups.com> on behalf of Balaji Nadig < nadi...@gmail.com>

Sent: Sunday, September 30, 2018 7:53:52 PM

To: Satish R.

Cc: RBGRWA Management Committee 2017-18.; Brundavan Gardenia Group; Rudresha S; BG Management Committee.

Subject: Re: Dear All Re: HI ALL MOM & PPT ( Budget ) - GB -5th.Aug.2018

 

Mr.Satish ,

You preferred to walk out of the meeting.

Regards

Balaji Nadig

On Sun, Sep 30, 2018 at 7:52 PM Satish R < hsit...@gmail.com> wrote:

Hello Balaji,

I did raise objection during the GB meeting and this was not approved as I was part of the  GB meeting.

Do ensure to follow the process of appointment of internal auditor as per bye laws.

Satish R