BEST PRACTICE DOCUMENTATION UNIT (BPDU) OF KSACS: AIMED TO IMPROVE THE QUALITY OF PROGRAMMES UNDER NACP-III
IEC DIVISION OF KASACS HLFPPT
Documentation Unit to identify, document and disseminate the success
stories and best practices taking place in the programmes and services
implemented to avert the spread of HIV and AIDS in the State of
Kerala. This is a maiden effort in India by a State AIDS Control
Society to address the gap of inadequate documentation and
dissemination of learning from the programme implementation in
addressing the HIV/AIDS challenges.
Kerala State AIDS Control Society is offering various services and
programmes to meet the requirements of core high risk groups, low risk
groups, PLHIVs, and general population in the State in line with the
guidelines issued by the National AIDS Control Organization (NACO).
All these services and programmes are effectively monitored and
reviewed in time and actions taken to manage the divergences. The
major drawback, yet to address, was the lack of effective
documentation and dissemination of learning from the field of HIV/AIDS
related programme implementation. There are several successful
initiatives and best practices in the field. The reports and observers
from various Organizations appreciate the unique programme
implementation experiences of HIV programme in Kerala. In several
rostrums it has hailed as the ‘Kerala Model’ of implementation.
Unfortunately only few efforts were taken at the State level to set up
a proper multiple level documentation system to capture the learning.
Realizing the fact, the IEC Division of KSACS, incorporated a
suggestion to start Best Practice Documentation Unit (BPDU) in the
annual action plan (AAP). The suggestion becomes fruition and now the
unit is functioning under the auspices of the IEC Division of KSACS.
The implementation of the unit is entrusted to the Hindustan Latex
Family Planning Promotion Trust, a leading professional organization
undertaking various health related and allied developmental
initiatives.
The proposed objectives of the Unit includes identification and proper
documentation of the success stories from the field of programme
implementation under NACP-III and its dissemination in various
platforms viz. internet, newsletters, seminars, conferences, press
releases, etc. It aims to capacitate the functionaries of KSACS
outlets/service centres with the basic skills to stimulate and report
the best practices happening in the field. It visualizes formulating
District Level Coordination Committees (DLCCs) of the Service Centers
in each of the fourteen districts in the State to coordinate the
service provisions of the centers and identifying the success
stories.
The work force of the unit comprises of a Documentation coordinator
and a Programme assistant. With the support of DLCCs, they will
identify genuine success stories, document it properly and disseminate
it at various levels for extended perusal. There will be a system to
report the success stories in prescribed format by the functionaries/
service centres to the DLCC at any time. The Committee will verify the
claim and if found relevant, it will be forwarded to the Documentation
Coordinator. He will make in-depth investigation and document and
disseminate it on behalf of the IEC division of KSACS.
It is expected that the proper maintenance and monitoring of this Unit
will provide opportunity to all the service centres to share their
best practices and successful initiatives in the provision of
services. It will certainly pave way for boosting up the morale of the
service providers and improve the quality of service provisions under
NACP-III.
Best Practice Documentation Unit
IEC Division of Kerala State AIDS Control Society
Thiruvanamthapuram, Kerala, India