BarCampBrighton5?

[Jonathan Markwell]

Hi All,

A bit of long term planning...

If anyone is interested in running BarCampBrighton5 using the University of Sussex venue next year the best looking date they have available is the weekend 20/21 March 2010.

We need to let the University know ASAP if we want to hold this date. Please let me know if you are interested and I'll put you in touch with them.

Best,

Jon.

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[Natalie Downe]

Hello,

It might be quite close to sxsw?

Nat

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[Jonathan Markwell]

Good point. The reason for that date is to coincide with University of Sussex term dates. We couldn't run it in term time at that venue due to the building being used for other things. If we run it later in the Easter holidays the students are not around to participate and we start getting into bank holiday weekends which increases costs.

There are other venues though. Really the dates are up to whoever wants to come forward to organise it.

Jon.

[Jay Caines-Gooby]

2009/10/23 Jonathan Markwell <jonathan...@gmail.com>:

> Good point. The reason for that date is to coincide with University of
> Sussex term dates. We couldn't run it in term time at that venue due to the
> building being used for other things. If we run it later in the Easter
> holidays the students are not around to participate and we start getting
> into bank holiday weekends which increases costs.
>
> There are other venues though. Really the dates are up to whoever wants to
> come forward to organise it.

From a fundraising side, the Uni will cost something like:

USSU Venue & porters: £1,500-2,000

USSU catering: £6 per-person per meal and with 150 people & 5 meals
(breakfast, lunch & dinner on Sat, breakfast & lunch on Sunday) £4,500

Booze: £300-£500 to put behind the bar on Sat. night

So circa £7,000 (potentially + VAT for the food)

Doing it away from USSU and getting a city centre-venue plus catering
it ourselves (like we did at BCB4) can bring the cost down by half;
you'd only need to raise £4500ish or potentially less if you got the
venue for free.

Also I'd say not to obsess over clashing with SXSW; not everyone will
be going :)

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[Tom Coady]

On Fri, Oct 23, 2009 at 16:54, Jay Caines-Gooby <j...@gooby.org> wrote:

USSU catering: £6 per-person per meal and with 150 people & 5 meals
(breakfast, lunch & dinner on Sat, breakfast & lunch on Sunday) £4,500

For me the US catering alone rules it out - I can't remember such abysmal grub even for school lunch.

If it was midweek we might consider mommacherri.co.uk but as its not we'd need somewhere else.

How about the old woolworth on London road? Or that facebook group dedicated to finding empty properties? 

If we find some place with a kitchen I'd volunteer to cook some geek dinners.