YMTC in Berkeley is hiring! Managing Director and Marketing/Administrative Coordinator
Celeste Kamiya
YMTC’s Mission
Youth Musical Theater Company provides exceptional training to young artists through the production of exceptional musical theater.
We bring together the Bay Area’s most talented and dedicated young singer-actors, musicians, and students of technical theater (7th grade through University level)—with professional directors, designers, choreographers, actors and pit musicians. We create theater that takes on challenging and sophisticated musical and dramatic themes, and that is always accompanied by a full, live orchestra.
Youth Musical Theater Company believes strongly in the principles of diversity, equity and inclusion. We seek to identify and hire a greater number of staff of color. We strive to foster a diverse community, which recognizes the value of all people regardless of religion, race, ethnicity, gender and gender expression, sexual orientation, family-care status, marital status, veteran status, disability or socio-economic background.
Part Time Marketing/Administrative Coordinator
Overview of Position
Are you a writer and storyteller? Do you love social media and bringing a love of learning to life through compelling images and succinct narrative? How are your self-taught video editing skills? We are seeking someone creative, upbeat, and ready to dive in who can curate and develop content for all of YMTC’s social channels, the website, and campaigns. We also want someone who has great organizational skills with a get-it-done attitude and isn’t too proud to jump in and help wherever and whenever needed.
This person will be responsible for:
Marketing
- Telling our company’s story via social media, website, and other digital and print media.
- Developing and managing a social media schedule that involves guest takeovers, and a mix of activities and topics to fully represent our workshops, productions, events, racial justice work and more.
- Monitoring comments, tags, and cross-sharing opportunities on all social media channels.
- Keeping content on the website updated.
- Take photographs of workshops and performances when our regular photographer is not available.
Administration
- Database management
- Copy editing
- Creating registration and audition forms on Wufoo
- Managing voicemail
- Other light admin tasks such as picking up mail, stocking rehearsal space, erranding, and generally assisting the Artistic Director
Reporting to the Artistic Director, this is a part time position of an average of about 10 hours a week. Some of this work can be done remotely but in person work is also necessary for photographs, interviews or events. Days/hours are relatively flexible but are generally aligned with productions, workshop registration, events and other company activities, so there will be periods of no work, and then periods of more hours needed per week.
Qualifications
- Writer/storyteller
- Excellent emotional intelligence paired with strong communication skills
- Comfortable taking photographs and shooting video
- Experience generating content for and moderating social media channels
- Experience (or willing to learn how to) editing short videos and other media productions
- Experience with WordPress and website management
- Detail oriented
- Drives own vehicle for errands and supply pick ups
- Great organizational skills
- In college or graduated with BA or BS
- Experience working with young artists a plus
How to Apply
Please send a resume and a short cover letter to jenn...@ymtcbayarea.org explaining your interest in the position and outlining relevant work or volunteer experience. We will set up Zoom interviews with first round candidates in August. As part of the application process, finalists (following first round interviews) will be asked to create two sample social media posts.
Job Types: Part-time, Non-exempt
Pay: $20.00 – $25.00 per hour Approximately 10 hours per week; more during the production times.
Managing Director
Overview of Position
YMTC is seeking a Managing Director who will also act as the company’s Production Manager,to manage the key business and production functions of the company. The Managing Director will work in partnership with, while also reporting to, the Artistic Director. YMTC is a small, but always growing company and is looking for that special someone who loves the theater, loves young people, but is an administrator at heart. We want to find someone who can wear multiple hats, juggle many balls at once, isn’t intimidated by numbers and can easily handle marketing, fundraising and IT, while still being a people-person who appreciates the need to improvise and be creative. The ideal candidate has worked in, and has a passion for musical theater and arts education. Additionally this person is organized, adheres to strict schedules and deadlines, works well with staff, contractors, volunteers and board members, and is flexible, creative and collaborative in their working style. In this newly created position the Managing Director will take on a major leadership role and, working closely with the founding Artistic Director and Resident Music Director, will propel YMTC into the next phase of its growth.
This is a full-time, exempt position and requires occasional weekends and evening duties during productions and events.
Essential Job Duties Include:
- Production Management (40%)
- Program Management / Administration (30%)
- Development (10%)
- Budgets and Finance (10%)
- Marketing (5%)
- Human Resources (5%)
Production Management
- Act as production manager on 3-4 shows a year, ensuring the entire production process runs smoothly from auditions to strike
- Work with the Artistic Director on hiring and contracting Designers and Directors
- Manage all schedules pertaining to each show
- Attend all production meetings and post mortems
- Ensure seamless communication among all designers, crew and band
- Oversee production budgets, and manage reimbursements for the team
- Secure rights for shows: (obtain license agreements, and ensure timely payment and keep account information updated with rights companies.)
- Support Volunteer Coordinator to ensure effective front of house management and volunteer recruitment for other duties.
- Manage relationships and help secure contracts with rental facilities for performances.
- Oversee the Theater Arts Apprenticeship Program (working with Designer/ Mentors and the Resident Stage Manager to ensure smooth operation and communication between families, students and the creative team leaders.)
Budget and Finance
- Responsible for overseeing and managing financial operations of the
Organization.
- Prepare, analyze, track and manage the YMTC budget ($300-$400 thousand annually)
- Prepare and present quarterly financial reports to the Board
- Negotiate vendor contracts and ensure payments are made in a timely fashion
- Work closely with our bookkeeper/ accountant on budgets, bill paying and all organizational finances.
- Collaborate with Artistic Directors in the development and implementation of new revenue-producing programs and businesses
- Manage key vendor relationships including, but not limited to, strategic partners, insurance providers, web design and maintenance providers, technology support, software and equipment providers
- Manage risk, evaluate and maintain appropriate insurance policies
Program Management and Administration
- Overseeing our volunteer registrar, monitor class size, communicate with participants regarding registration issues or payment follow up
- Provide strategic oversight for — as well as manage and improve — operations to make them highly efficient and cost-effective.
- Collaborate with the Artistic Director to develop and implement programming.
- Partner with Artistic Director on hiring and contracting teaching artists
- Manage any issues that arise relating to our students or their families during our programs.
- Solicit feedback about our programs from students and their families.
- Facilitate office operations which may include running errands, picking up print jobs and/or purchasing supplies
- Maintain Salesforce database and Arts People (our ticketing platform)
- Work with vendors, contractors and staff to manage all the organization’s information technology needs
Development
- Monitor existing grant deadlines to ensure YMTC submits for them
- Work with Artistic Director to write grant applications and provide all requested documentation
- Work with Artistic Director to write post grant follow up reports
- Invite grantors to events and productions
- Research and identify new funding opportunities.
- Review database for giving trends and patterns to best leverage potential giving.
- Report on grant and giving activity quarterly to the Board
Marketing
- Oversee a PT marketing employee to create marketing strategy for productions, classes and events.
- Oversee the work of our Marketing Coordinator to ensure timely execution of the marketing plan that would include website, email, print materials, mailings, and social media platforms.
- Manage procurement and distribution of all marketing materials (posters, postcards, etc)
Human Resources
- Collaborate with the Artistic Director in the design and implementation of performance management and professional development plans for all staff, including the annual performance review
- Manage payroll, compensation and benefits; maintain employee records
- Serve as human resources leader ensuring full compliance with California labor laws and parity with industry standards
Desired experience and expertise
- Proven experience in nonprofit budget management
- Understanding of and experience with Rights Management
- Proven ability to collaborate with all stakeholders
- Strong understanding of technology systems including Salesforce
- Proven ability to think creatively, and problem-solve proactively
- Strong attention to detail
- Project management and time-management skills
- Self-motivated who works well with all levels of the organization
- A self-starter who can thrive in a dynamic, team-based environment
- Experience with social media marketing
- Production Management experience is a plus.
- Not only desires, but actively works towards equitable work environments and a radically inclusive theater world.
- Works well with teenagers and educators.
We highly encourage people of color, transgender and gender-nonconforming persons, individuals with disabilities, and persons from other historically marginalized groups in our community to apply.
How to Apply
Please send a resume and a short cover letter to jenn...@ymtcbayarea.org explaining your interest in the position and outlining relevant work experience. We will set up Zoom interviews with first round candidates in August and September. Position will remain open until filled.