BarCamp Updates and Requests

[Andrew Shell]

Ok, it's now less then a week before BarCamp.  It's going to be an amazing event this year!  We've ordered catering from Good Food (http://www.goodfoodmadison.com/) so we'll have tons of awesome salads and wraps including options for our vegan and gluten sensitive campers.

What we need:
1.) Session Board - Last year we had a Google Doc and SMS messages, this year I'm hoping to keep it simple.  Does anyone have a large white board that we can use to post a session grid? Maybe even two boards if they are available.  We're going to have 7 rooms for sessions this year so we might need some space.
2.) Coolers for Soda & Water - I'll be picking up a bunch of water and soda from Sams Club later this week but I'll need some big coolers to put the beverages and ice in.  If you have any large coolers or containers that we can use please let me know.
3.) More People - We currently have 74 registered attendees on Eventbrite.  I'd really like to see that number hit 100.  Last year we had 129 registered and two years ago we had 140.  I'd love to see us break our record.  Let's promote the heck out of this event.  Get out on Twitter, Facebook, Google+ to make sure everyone knows what's going on.  Plus reach out individually to friends, family and coworkers.  If you know any younger people especially high school and college students encourage them to come.  What better way to inspire the next generation of geeks.
4.) Sponsors - We have enough money for the event, but there is still time to sponsor BarCamp.  Get your companies logo up on our site for only $100 and show your support!

I'll be at the Engineering Centers Building early (like 8-8:30am) to make sure we have everything ready for both of the events going on.  There will be breakfast starting at 9am and lunch at 12:30pm.

See you all there on Saturday!

Cheers,
Andrew

[Preston Austin]

Hi Andrew

1.) Session Board - Last year we had a Google Doc and SMS messages, this year I'm hoping to keep it simple.  Does anyone have a large white board that we can use to post a session grid? Maybe even two boards if they are available.  We're going to have 7 rooms for sessions this year so we might need some space.

Hi, I can loan a 4x8 whiteboard and a 4x6 if that is needed, but somebody with a fairly large van or pickup would need to pick them up and drop them off. (I have no car). I wonder if something in the building might be easier. Also an option are the 3m post-it pads like we had at city camp, or the whiteboard film if you wan to get dry-erase.

 

4.) Sponsors - We have enough money for the event, but there is still time to sponsor BarCamp.  Get your companies logo up on our site for only $100 and show your support!

 So I know, are all the current sponsors up there now, or listed somewhere?

Thanks!
Preston

[Ashe Dryden]

I have a giant postit pad that Matt will be bringing, along with a ton of sharpies and other markers.

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[philip crawford]

I also have one of those giant post-it pads.  I'll bring it.

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[Andrew Shell]

Thanks Preston.  You're right, it might be easier to do the post-it pads. I think there is wall space in the atrium.  I'll be there on Friday checking things out so I'll make sure we have space for that.

I just shot an e-mail out to DANEnet to get an updated list of sponsors, but as of right now I think we have everyone that has sponsored on the website.

Cheers,
Andrew

[Greg Tracy]

if i got barcamp pens/pads to bendy and/or murfie this week, can someone get them to the event?

greg

[Andrew Shell]

Yeah, either I can pick them up, or if someone from the respective company volunteers to bring them that would be awesome!

Cheers,
Andrew

[Preston Austin]

Hi Greg,

No problem if you just drop them at Murfie. Other stuff from there likely going - I'll see to it.

Thanks,
Preston

On Tue, Aug 14, 2012 at 5:04 PM, Greg Tracy <gtr...@gmail.com> wrote:

[Pete Prodoehl]

Hello Madison!

As much as I love you guys, it's looking like I may not make it this year. :(

Is there anything I need to do to cancel my registration? (Once I know for sure.)

Pete

[Andrew Shell]

Don't worry about unregistering. It will be fine.

Cheers,

Andrew

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[Greg Tracy]

I dropped them off with Steve at Murfie today...

Have fun!

[Alnisa Allgood]

Hey Andrew-

Checking in. I'm looking through my event supply box and want to make sure, I have things that you need in it. I can restock anything you think we may need more of, so just let me know, by tomorrow 1pm. The supplies were a little low, since I haven't restock since our May events.

• Markers: Sharpies, mixed sizes and colors, around 20-30;
• Markers: Expo Dry Erase, 4;
• Name Tags: Blue Border, 'Hello My Name Is', around 80 + 20 plain blue border;
• Name Tags: Post-It, Yellow or Green, 'Hello My Name Is', around 80;
• Batteries: AAA, 6 left;
• Batteries: AA, about 6 left;
• Post-It Notes Color Stickies, 2.5 by 5 size, lined, 4 or 5 packs;
• Poster Tape, Scotch Tape, Blue Masking Tape;
• Writing Pens, 2 Boxes;
• Rubber bands;
• Steno Pads, 2 Generic;
• Quadrillage Pads, 4 x 4, 2 pads;
• Ethernet Cable, 1 standard;
• VGA to DVI Converter;
• USB (iPad) to VGA Converter (in my personal bag), some others;
• Paper clips, binder clips, staples;
• 8GB USB Drive;
• Small External Speaker;
• Flip Video Camera;
• Random Cables, which includes an extension cord, some USB and FireWire cables

I also have presentation boards (the foam cores), some easel paper (I'd have to check if it's self standing). They don't fit in the box, so I'll only bring if you need. I have a projector, and extra Flip Cams (2 or 3 that aren't in use). Small cups and paper towels. I can toss any of those in the box. 

Oddly, I have no extra Power Strips/ Surge Protectors.

I believe there's enough name tags for the event, unless we hit over 150. Markers are low for us, but should be fine, but let me know if you think its low.

I'll not be able to stop by the Farmer's Market for breakfast items, but can have the cab swing by Woodmans and pick-up mini-muffins, pastries, and some fruit from there, unless that's been taken care of. Let me know.

Alnisa

.....................

Alnisa Allgood
Executive Director
Nonprofit Tech
t. 608.241.3616
e. aln...@nonprofit-tech.org

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[Andrew Shell]

Hey Alnisa,

I think this year we won't have a session "board" but rather we'll use some of those giant post-it sticky pads like we had at CityCamp.  I'm thinking we'll put them up like one or two for each room and people can put post-it notes on that.  I'll be at the venue today so I'll be trying to scope out a place to do this.

Of the stuff you listed, this is what I think we'll need:

• Markers: Sharpies
• Name Tags: all
• Batteries: I don't know what we'd use them for, but probably good to have on hand
• Post-it notes

• Poster Tape, Scotch Tape, Blue Masking Tape

• VGA converters (I'll be bringing some for macs)
• FlipCams

I wouldn't worry about the presentation boards.  The easel paper could be useful, especially if it stands on it's own.  Worst case we take pages and tape them to the wall.  If it's too big to carry don't worry about the easel paper, since I know some other folks are bringing post-it pads.

Breakfast is being taken care of by AlphaTech so don't worry about picking up that.

Thanks for helping out with this stuff.  This is going to be a fantastic year.  We're currently at 96 registered, so I'm hoping to see that hit 100 before the event tomorrow.  I'll probably shoot out some more social media stuff today to get any last minute folks.

Cheers,
Andrew

[Ashe Dryden]

I'm bringing a bag of sharpies and markers

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Ashe 

[Andrew Shell]

Awesome!  Thanks Ashe.