Barcamp Next Meeting

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Cong Vo

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Apr 16, 2012, 12:08:51 AM4/16/12
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Hi team,

How have you been?
Hope you have great time during past few weeks.

We will have a team meeting this Thursday 19/4 at Niche Cafe, 6:30pm.

In next meeting, Sponsor Team will tell latest news on finding Sponsors.
Hope to hear from other teams, too.
More essentially, we will talk on how to make our teamwork better :)

This meeting is very important, 
Please check this doodle, fill you name here is a must if you plan to join.

Hope to see all you guys there.

Oh, as you may know, Barcamp Hanoi will be in this Sunday.
Just as an announcement if you can join.
I guest Tomo will be there, you can join him.

Have a nice week, team.
Cong Vo

Phạm Đức Hoàng

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Apr 16, 2012, 12:16:27 AM4/16/12
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I'll be late 30'

--
 Hoàng.

Cong Vo

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Tomo Huynh

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Apr 17, 2012, 5:10:55 AM4/17/12
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Hey all,

This Thursday we will meet at Niche Cafe from 6:30!

The Doodle is set up just to show your intention of coming so we know.
It is not for choosing a date anymore since we saw that Thursday is
the best day for most people even though not for everyone.

We will share news about a new sponsor, and plan for a get-together to
transform our website, and discuss marketing!

Tomo

On Mon, Apr 16, 2012 at 11:08 AM, Cong Vo <athan...@gmail.com> wrote:

Thuận Từ

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Apr 18, 2012, 6:54:17 AM4/18/12
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can you give me the address???

Cong Vo

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Apr 18, 2012, 11:31:16 AM4/18/12
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Where: Niche Cafe
66 Đường D3, phường 25, Bình Thạnh district, Ho Chi Minh City, Vietnam

Don't forget to have you name in Doodle.
Cheers,

Phan Tuấn Quốc

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Apr 19, 2012, 10:41:38 AM4/19/12
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So bad I missed the meeting. Please keep me updated if I can do anything more.

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Anh-Minh Do

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Apr 19, 2012, 11:58:27 PM4/19/12
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Hi, we have moved some of the organization to facebook. Check it out!:

Cong Vo

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Apr 20, 2012, 3:23:51 AM4/20/12
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Hi,
This is meeting notes, taken by Thomas.

BarCamp Saigon meeting 19.04.2012

  • Better meetings
    • Closer to center District 1 or 3 (Minh)
    • Define agenda in advance
    • Better way to communicate, the Google Group doesn’t work well
    • Update from the teams, so minimum one person from each team must be present at the common meetings
    • Write emali to everyone telling about progress and ask people to write to us if they are no longer interested in organizing BarCamp Saigon (Minh)
    • Overview using some kind of software to get an overview, should have voting features, assignment features be open for creating more tasks, and allow discussion on the specific task
    • New BarCamp Saigon Facebook group (http://www.facebook.com/groups/barcampsaigon)
    • New BarCarmp Saigon Facebook Group, for Organizer only.
  • Web-site team
    • WordPress theme received from TLi this week
    • Implement the latest theme we’ve received (Thomas)
    • Translation of contents to Vietnamese (Hoang and others?)
  • Supplier team
    • No one present
  • Sponsor team
    • Currently have 5 sponsors at a value of 54 million
    • Around 5 additional sponsors (medium)
    • Sponsoring goal: 100.000.000 VND (means 300 T-Shirts more money more T-Shirts)
  • Marketing team
    • Creating a short video and Hoang is helping with the filming
    • T-shirt design (Minh + Thong)
    • Posters and banners created
    • Connecting to newspapers to inform about the BarCamp Saigon make them write articles, but first we need the venue secured
  • Schedule
    • From now until the venue (01.07.2012)
      • Apply new web site theme (deadline: 22.04.2012)
        • Hackathon on the web-site weekend (28 - 29.04.2012)
      • Venue at RMIT contact Carl (deadline: 20.04.2012 - Thomas)
      • RMIT acceptance for hosting the venue (deadline: )
      • Finding sponsors (deadline: 11.06.2012)
      • Design for T-shirt (deadline: 11.06.2012)
      • Final agreement with T-shirts provider (deadline: 11.06.2012)
    • On the day of the venue (PRELIMINARY)
      • 8:00 - 9:00 Registration (1 hour) (http://www.eventbrite.com or given a number upon registration, can Eventbrite gather T-shirt information)
        • Includes morning tea and coffee setup
      • 9:00 - 10:00 Welcome opening and voting (1 hour)
        • On stage 5 boards (volunteer at each board to keep track of voting)
        • The topic cards should be more clear, ask presenters to write the title in capital letters.
        • The topic cards must have different colors for each language, write language on the card as well
        • Rooms for topics?
          • Categorize the topics and rooms for misc topics
          • How many rooms?
      • 10:00 - 10:30 First session
      • 10:30 - 10:45 Break
      • 10:45 - 11:15 Second session
      • 11:15 - 11:30 Break
      • 11:30 - 12:00 Third session
      • 12:00 - 13:30 Lunch
        • Remember to give people vouchers
      • 13:30 - 14:00 Fourth session
      • 14:15 - 14:30 Break
      • 14:30 - 15:00 Fifth session
      • 15:00 - 15:15 Break
      • 15:15 - 15:45 Panel (based on votings)
        • Best topic one slip per participant
      • 15:45 - 16:00 Announcements
      • 16:00 - 16:30 Om session + T-shirts
        • Split up the T-shirts by size, so people can line up for their size, one volunteer per size hand out in the theatre
        • Take a group picture of everyone in the theatre with their T-shirt
      • 16:30 - 17:00 Group picture with T-shirt
      • 17:00 - BeerCamp after party (organizers, foreigners, and others)
        • Voting on best topics, make sure it’s clear for everyone that we have this at the closing ceremoni
    • Encourage people to share their pictures with the BarCamp Saigon organizer team
    • Have a volunteer with a laptop in the reception to transfer pictures from memory cards and mobile devices (people who too pictures to share)
  • Other
  • Next meeting: 03.05.2012 (Thomas makes an eventbrite thingy to test it out)
 

tomo huynh

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Apr 20, 2012, 3:57:31 AM4/20/12
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I thought a new FB group was created? This one seems to be mostly people who used to be active with BarCamp but have since expressed that they no longer want to be involved.  But it's missing people who are involved.

From yesterday's meeting, it seems that even people who still want to actively be involved aren't paying attention to or are subscribed to this Google Group. So if you are still out there, please SHOUT so we can hear you, or move to Facebook or Trello.

If you want to actively be involved then some of us are organizing tasks under Trello at https://trello.com/barcampsaigon and the board https://trello.com/board/venue-01-07-2012/4f9058f7a68e17bb2a25c483

If you still want to be involved, say YES. If not, say no. Otherwise, we will just make assumptions...

And remember, May 3rd is our next meeting.

Tomo
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Cheers,
Tomo
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