Meeting Feb 9

[Tomo Huynh]

Hi everyone, Again, here is a link to the doodle for choosing a date for our next meeting. Today far fewer people came than the first meeting and I hope it's not because Thursday isn't a good day. Please let us know at http://doodle.com/wurxuq9pi5gcuzs9

Also, today some people had some good points which should be shared with this whole group so we can continue discussing. Please share those ideas!

Thirdly, a few people said they needed documents or information from me. Please contact me directly and remind me what you need from me.

Finally, thanks to Thomas, here are the minutes from today's meeting:

Meeting notes BarCamp Saigon - 09.02.2012

Agenda

• Minute taker: Thomas
• Introduced new members
• Explaining BarCamp, unconference, everyone are welcome to present, everyone should participate
• Split up into teams
• Web-site
• Sponsors
• Suppliers
• Marketing
• Team updates
• Web-site team
• Provide necessary tools to help marketing and sponsor teams
• Update web-site to new design
• Progress: Setup a project tool in Trello, waiting for access to the web-site, getting new version of a WP theme
• Sponsors team
• Cong not here
• Not much happening since last meeting
• Listed some companies and contacts
• Documents needed: More information needed
• Suppliers team
• Tomo will send some files to thua...@gmail.com (Master file from previous BarCamps)
• Marketing team
• Had a meeting since last common meeting
• Split up into three smaller teams
• Introduce people to BarCamp, tell them to come
• Web-site and Marketing team communicates, i.e. to promote certain aspects of marketing
• Hung has files which Marketing might need for marketing material, logos and other stuff
• General updates or questions
• The venue for BarCamp Saigon?
• Every BarCamp Saigon so far has been at RMIT and it’s free (actually their way of sponsoring BarCamp Saigon) and Carl Frie can help if RMIT is the venue we choose, RMIT also “umbrella” as the BarCamp Saigon organisation
• Other suggestions are welcome, but often too far away or not big enough
• Need to have at least one room big enough to fit around 500 people
• Require a lot of extra money, means more sponsors
• Requirements: Not too small, not too far, and not too expensive
• Current suggested date is 1st of July, but still depends on availability
• Raise money for charity
• We first of all need enough money for the event
• We don’t find extra money, there are hardly enough to cover the event
• Continue talk about charity box or ways to do charity as part of BarCamp Saigon offline (Google groups)
• Helping BarCamp by sponsoring is a sort of charity since we try to help the community raising the bar
• Benefits of BarCamp (Marketing team)
• Find new employees
• Advertisement for the companies
• Tangible benefits
• Sponsoring levels are already explained in a document
• Explaining the benefits of sharing and collaboration, good things might happen when sharing
• Benefits for presenters: Slides on web-site, best presentations
• At the common meetings we can discuss improvements, new approaches and ideas for how to do BarCamp
• Improving voting system for suggested presentations
• Marketing team: What are the benefits of sharing ideas?
• Next meeting
• New doodle setup for next meeting date, choose your preferences, Thursday seems to be most attractive
• Team meetings in between the common meetings are encouraged
• Send out remind on the Google Group a day before, will assure people that the meeting is not cancelled
• Meetings still held at 6:30 PM
• Make BarCamp google calendar public, if possible?

Web-site Team

• Take a look at the new Wordpress theme (Thomas, others)
• Setup new web-site for the new Wordpress theme add accounts for everyone
• California BarCamp has a mobile app (Kien look at the app)
• Creating a Skype group for Web-site team
• Kien: Setup repository on GitHub
• Testing the web-site (Thong will look at it)
• Next meeting present the new look for the web-site for other teams